Job summary
*Previous Applicants Need Not Apply*
Do you want to help shape the finances of the UKs only specialist neurosciences NHS Trust, supporting staff who are providing the latest treatment and care to patients with neurological, neurosurgical, spinal, pain and rehabilitation needs?
The Walton Centre NHS Foundation Trust may be small, but we are mighty! With an annual turnover of £165m, we have an excellent financial standing , and a strong track record of delivering our financial targets.
An exciting opportunity has arisen to join The Walton Centre NHS Foundation Trust as a Accounts Payable/Receivable Clerk in our award-winning Finance Team.
As part of the Trusts Financial Services team, you will ensure the timely and accurate processing of all payments as well as contributing to debtor management our fiscal promptness is in your hands!
You will also deal with customer queries, support cash management and assist patients in our cash office, amongst many, many other things!
Come and join us and be part of the financial future of neuroscience.
Main duties of the job
As this is a dual role, the main duties are split dependent on whether the position is Accounts Payable or Receivable
For Accounts Payable the main duties are:
Processing supplier invoices onto our financial system that come into the Trust
Liaising with Trust departments to ensure invoices that require approval are dealt with in a timely manner
Reconciling supplier statements to the ledger and investigate any issues that may arise
Deal with queries that will be raised by suppliers or internally from other departments
Process daily payment runs in accordance with Trust policy
Monitor the turn around of invoices processed to ensure they comply with Better Payment Practice Code (BPPC)
Completion of monthly control accounts
About us
The Walton Centre
NHS Foundation Trust is the only NHS trust to hold dual accreditation for the
Investors in People we invest in people and we invest in wellbeing
standards and has been awarded Gold status for both. The
Walton Centre is a leader in the treatment and care of neurology and
neurosurgery, placing the patient and their family at the heart of everything
we do. As the only specialist hospital trust in the UK dedicated to providing
comprehensive neurology, neurosurgery, spinal and pain management services we
are proud to be rated as an Outstanding Trust by the Care Quality Commission
(CQC), and champion change throughout the field of neuroscience. Originally
formed in 1992, the Trust received Foundation Trust status in 2009.
With
around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and
18,000 inpatients each year. We have leading specialists and incredibly
dedicated staff delivering excellent clinical outcomes for brain, spinal and
neurological care nationally and internationally. Teams across our site in
Fazakerley, Liverpool, offer a world-class service in diagnosing and treating
injuries and illnesses affecting the brain, spine and peripheral nerves and
muscles, and in supporting people suffering from a wide range of long-term
neurological conditions.
Job description
Job responsibilities
To undertake a range of duties within Financial Accounts, providing daily support to the Accounts Payable, Accounts Receivable and Cash Office functions in accordance with the Trusts Standing Financial Instructions, Scheme of Reservation and Delegation and internal office procedures.
To contribute to the provision of a quality, responsive Finance service throughout the Trust.
Key responsibilities
A) Accounts Receivable
1. Contributing to the prompt and efficient functioning of the Accounts Receivable section by ensuring that debtor requests / credit notes are correctly authorised and process in a quick and efficient manner.
2. Supporting the Trusts cash management processes by proactively carrying out credit control procedures in investigating and resolving outstanding balances.
3. Supporting the Financial Accounts Supervisor in providing bespoke reports that clearly explain the Trusts debtor levels in a flexible manner. Extracting data from the Trusts ledger systems and converting it into spreadsheet based reports for further investigation. Provision of information to the Trusts Performance and Planning section to support income planning process.
4. Dealing with customer queries as they arise in a responsible and professional manner to ensure good reputation of the Trust is maintained.
5. Ensuring that debtor statements and letters are reconciled on a timely basis and are up to date. Ensures that this information is communicated to relevant organisations through the main exercises (e.g. agreements of balances exercise).
6. Responsible for reconciling the aged debt report on a monthly basis and ensuring that discrepancies / inaccuracies are cleared before agreement of the report.
7. Monitor the provisions for bad debts credit notes on a monthly basis, in accordance to the Trusts debtor policy.
8. Ensure all invoices raised have sufficient back-up information to allow the debt to be explained to the customer and legal action to be taken if necessary.
9. Refer debts to the debt collection agency in line with the agreed procedures.
Accounts Payable
10. Contributing to the prompt and efficient functioning of the Accounts Payable section through the prompt processing of creditor invoices and related maintenance of supplier accounts. Ensuring all invoices and credit notes are checked, prior to payment, against order documentation.
11. Assisting the creditors function in maintaining its public sector payment policy target by proactively resolving internal invoice queries from budget holders and helping to reduce delays in the receipt of orders and goods received notes from the Supplies department.
12. Liaising with the Supplies department to ensure that queries are kept to a minimum and that the process functions in an efficient manner. Provision of information to the Trusts Management Accounting section regarding the status of key supplier accounts for use in the month-end process.
13. Dealing with customer queries as they arise in a responsible and professional manner to ensure the good reputation of the Trust is maintained.
14. Ensuring that supplier statements are reconciled on a timely basis and are up to date. Ensures that this information is communicated to relevant organisations through the main exercises (e.g. agreement of balances exercise).
15. Responsible for the collation, checking and recommendation of payments to suppliers before payment runs are authorised and actioned.
16. Ensuring that the Trusts policy on purchase orders is followed, querying invoices without a valid purchase order with suppliers and internally and resolving issues in accordance with the Trusts Scheme of Reservation and Delegation.
5
B) Cash Office To provide cover on a rotational basis:
1. Undertaking daily cash office duties including the maintenance of petty cash floats, banking and recording of monies received and paid. Ensuring that all transactions are accurately reflected within the Trusts financial ledger.
2. Liaising with patients, both face-to-face and over the phone in respect of cash office duties and payment queries or requests.
C) Financial Regularity
1. To be aware of and observe the procedures and policies set out within the Trust's Standing Financial Instructions and Scheme of Reservation and Delegation.
2. Ensure that basic journal transactions are prepared and entered accurately into the General Ledger following appropriate authorisation.
D) Control Accounts
1. Production of monthly control account reconciliations according to timetable, to include resolution of any outstanding balancing items and completion of points identified within action plan.
E) Other Duties
1. To be a valuable member of the Trusts Finance Department and contribute to the delivery of its overall objectives. To consider key areas for personal development and advise managers accordingly through the PDR/appraisal process.
2. To determine a plan with the Financial Accounts Supervisor so that training requirements remain up to date in the light of changing procedures and the introduction of new legislation.
3. General administration duties within the Department such as filing and sorting/recording post.
4. Routinely maintaining Excel spreadsheet database files in accordance with office procedures.
5. Plan and organise own work schedule.
6. Any other duties as required.
Job description
Job responsibilities
To undertake a range of duties within Financial Accounts, providing daily support to the Accounts Payable, Accounts Receivable and Cash Office functions in accordance with the Trusts Standing Financial Instructions, Scheme of Reservation and Delegation and internal office procedures.
To contribute to the provision of a quality, responsive Finance service throughout the Trust.
Key responsibilities
A) Accounts Receivable
1. Contributing to the prompt and efficient functioning of the Accounts Receivable section by ensuring that debtor requests / credit notes are correctly authorised and process in a quick and efficient manner.
2. Supporting the Trusts cash management processes by proactively carrying out credit control procedures in investigating and resolving outstanding balances.
3. Supporting the Financial Accounts Supervisor in providing bespoke reports that clearly explain the Trusts debtor levels in a flexible manner. Extracting data from the Trusts ledger systems and converting it into spreadsheet based reports for further investigation. Provision of information to the Trusts Performance and Planning section to support income planning process.
4. Dealing with customer queries as they arise in a responsible and professional manner to ensure good reputation of the Trust is maintained.
5. Ensuring that debtor statements and letters are reconciled on a timely basis and are up to date. Ensures that this information is communicated to relevant organisations through the main exercises (e.g. agreements of balances exercise).
6. Responsible for reconciling the aged debt report on a monthly basis and ensuring that discrepancies / inaccuracies are cleared before agreement of the report.
7. Monitor the provisions for bad debts credit notes on a monthly basis, in accordance to the Trusts debtor policy.
8. Ensure all invoices raised have sufficient back-up information to allow the debt to be explained to the customer and legal action to be taken if necessary.
9. Refer debts to the debt collection agency in line with the agreed procedures.
Accounts Payable
10. Contributing to the prompt and efficient functioning of the Accounts Payable section through the prompt processing of creditor invoices and related maintenance of supplier accounts. Ensuring all invoices and credit notes are checked, prior to payment, against order documentation.
11. Assisting the creditors function in maintaining its public sector payment policy target by proactively resolving internal invoice queries from budget holders and helping to reduce delays in the receipt of orders and goods received notes from the Supplies department.
12. Liaising with the Supplies department to ensure that queries are kept to a minimum and that the process functions in an efficient manner. Provision of information to the Trusts Management Accounting section regarding the status of key supplier accounts for use in the month-end process.
13. Dealing with customer queries as they arise in a responsible and professional manner to ensure the good reputation of the Trust is maintained.
14. Ensuring that supplier statements are reconciled on a timely basis and are up to date. Ensures that this information is communicated to relevant organisations through the main exercises (e.g. agreement of balances exercise).
15. Responsible for the collation, checking and recommendation of payments to suppliers before payment runs are authorised and actioned.
16. Ensuring that the Trusts policy on purchase orders is followed, querying invoices without a valid purchase order with suppliers and internally and resolving issues in accordance with the Trusts Scheme of Reservation and Delegation.
5
B) Cash Office To provide cover on a rotational basis:
1. Undertaking daily cash office duties including the maintenance of petty cash floats, banking and recording of monies received and paid. Ensuring that all transactions are accurately reflected within the Trusts financial ledger.
2. Liaising with patients, both face-to-face and over the phone in respect of cash office duties and payment queries or requests.
C) Financial Regularity
1. To be aware of and observe the procedures and policies set out within the Trust's Standing Financial Instructions and Scheme of Reservation and Delegation.
2. Ensure that basic journal transactions are prepared and entered accurately into the General Ledger following appropriate authorisation.
D) Control Accounts
1. Production of monthly control account reconciliations according to timetable, to include resolution of any outstanding balancing items and completion of points identified within action plan.
E) Other Duties
1. To be a valuable member of the Trusts Finance Department and contribute to the delivery of its overall objectives. To consider key areas for personal development and advise managers accordingly through the PDR/appraisal process.
2. To determine a plan with the Financial Accounts Supervisor so that training requirements remain up to date in the light of changing procedures and the introduction of new legislation.
3. General administration duties within the Department such as filing and sorting/recording post.
4. Routinely maintaining Excel spreadsheet database files in accordance with office procedures.
5. Plan and organise own work schedule.
6. Any other duties as required.
Person Specification
Qualifications
Essential
- 5 GCSE passes (grade C or above) including Maths/English or equivalent or equivalent work based experience.
- Having AAT or working towards a recognised Accountancy qualification.
Desirable
- Progression towards obtaining ECDL (IT skills).
Experience
Essential
- Experience of working within a busy administrative environment. Knowledge of computerised accounting systems.
- Experience of using spreadsheets.
- Team worker who can contribute effectively to the Section and Department objectives.
- Good IT skills
- (Excel/Word/Outlook).
- Able to plan workload in order to meet deadlines identified by managers.
- Can demonstrate ability to work under own initiative when required.
- Ability to reconcile control accounts.
- Good communication skills with ability to converse with wide-ranging groups of people, especially the public.
- Responsive approach to problem solving.
- Adaptable and flexible.
- Motivated to learn.
Desirable
- Previous NHS/public sector experience.
Person Specification
Qualifications
Essential
- 5 GCSE passes (grade C or above) including Maths/English or equivalent or equivalent work based experience.
- Having AAT or working towards a recognised Accountancy qualification.
Desirable
- Progression towards obtaining ECDL (IT skills).
Experience
Essential
- Experience of working within a busy administrative environment. Knowledge of computerised accounting systems.
- Experience of using spreadsheets.
- Team worker who can contribute effectively to the Section and Department objectives.
- Good IT skills
- (Excel/Word/Outlook).
- Able to plan workload in order to meet deadlines identified by managers.
- Can demonstrate ability to work under own initiative when required.
- Ability to reconcile control accounts.
- Good communication skills with ability to converse with wide-ranging groups of people, especially the public.
- Responsive approach to problem solving.
- Adaptable and flexible.
- Motivated to learn.
Desirable
- Previous NHS/public sector experience.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
