Job summary
As Theatre Supplies Manager you will beproviding day to day support to the operating theatre team with ensuring prompt ordering and delivery of stock, which will in turn deliver excellent patient care by ensuring products are available in the right place, at the right time and in the right quantity.
Main duties of the job
The post holder would be responsible for stock replenishment of high value stock and any products not covered under Trust materials management. This will be done by providing dedicated support and management of stock levels, timeliness of delivery, monitoring KPI's and internal service provision on behalf of the Theatre Manager.the post holder must ensure stock levels of above items are efficiently maintained to minimise the risk of procedure cancellation and any impact this has on patient experience and outcomes.Working closely with the Procurement department to identify any performance issues with suppliers for the Theatre Manager and Neurosurgical division.Implementation and maintaining an agreed stock strategy on behalf of the Theatre Manager and Neurosurgical division for high value stock devices in liaison with Procurement and key clinicians.Ability to provide professional stock management advice to staff in the division and lead on effective stock management and saving initiatives as required by Theatre Manager in liaison with Procurement were appropriate.
About us
The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience. Originally formed in 1992, the Trust received Foundation Trust status in 2009.
With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world-class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long-term neurological conditions.
Job description
Job responsibilities
1. Responsible for stock replenishment of high value stock and any products not covered under Trust materials management. This will be done by providing dedicated support and management of stock levels, timeliness of delivery, monitoring KPIs and internal service provision on behalf of the Theatre Manager.2. Ensure stock levels of above items are efficiently maintained to minimise the risk of procedure cancellation and any impact this has on patient experience and outcomes.3. Work closely with the Procurement department to identify any performance issues with suppliers for the Theatre Manager and Neurosurgical division.4. Implement and maintain an agreed stock strategy on behalf of the Theatre Manager and Neurosurgical division for high value stock devices in liaison with Procurement and key clinicians.5. To provide professional stock management advice to staff in the division and lead on effective stock management and saving initiatives as required by Theatre Manager in liaison with Procurement were appropriate.6. Work closely with Procurement and the Theatre Manager to manage and coordinate cost improvement schemes in Theatres.7. To attend multi-disciplinary meetings as appropriate to role, to ensure stock is available to minimise risk of cancellations and any impact on patient safety.8. Measure and analyse key performance indicators in relation to stock with the aim of optimising stock control and usage in collaboration with Procurement and Theatre Manager.9. Be accountable for providing information and assist with the investigation of cancellations for procedures due to unavailability of stock relevant to their role.10. Attend clinical procurement group meetings with the theatre manager/clinical lead and coordinate product trials and evaluations.11. Work in line with Trusts Reps policy and actively challenge non-compliance and report to Theatre Manager and Head of Procurement.12. Coordinate and facilitate high value stock availability for theatre staff.13. Lead on theatre collaborations with Procurement and support the Theatre Manager with CIP delivery.14. Use Trust stock management systems in supporting stock and the financial management element of supplies in theatres.15. Responsible for receipting internal delivery notes and storage of stock.16. Responsible for the management of lines of stock on shelves checking delivered items against delivery/ order information, take corrective action where necessary and maintain audit records for stock responsible to the role.17. Keep up to date with changes and improvements of the trust stock management process supporting the Theatre Manager in ensuring accuracy of information submitted into financial systems.18. Responsible for raising requisitions/orders to purchase regular used stock and non-stock goods in their portfolio of products to meet theatre department requirements and replenish products in accordance with agreed procedures and put away on receipt.19. Maintain records of delivery related issues and share with key stakeholders as appropriate.20. Produce stock reports and analysis to advise Theatre Manager and clinical teams on management of stock within their portfolio of products.21. Manage all loan equipment and implants to ensure safe delivery of service, this includes pre-approved loan kit and the coordination of none approved loan kit so it meets the agreed Trust process, in liaison with key stakeholders and the Trust decontamination team.22. Supports theatre implementation for patient level costings in collaboration with finance and clinical teams.23. Provide and receive routine information requiring tact or persuasion skills and providing advice, instruction or training to groups.24. Persuade theatre staff to maximise cost effectiveness were conflicting priorities apply and use appropriate procedures or paperwork.25. Work collaboratively with Procurement and IT to ensure clinical and non-clinical staff are trained and able to use online barcoding systems.26. Analyse lost or damaged items, repairs and returns and maintain accurate records.27. Uptake relevant training for electronic information systems in place and under development.28. Participating in collection of audit and research data as required.29. Ensure good housekeeping of departmental stock at all times with regular stock rotation and avoidance of out of date stock.30. Remove hazardous/suspect stock for disposal/return/credit in a timely manner.31. In accordance with agreed schedules regularly review and monitor stock levels and product usage identifying and reporting any areas for further investigations.
Job description
Job responsibilities
1. Responsible for stock replenishment of high value stock and any products not covered under Trust materials management. This will be done by providing dedicated support and management of stock levels, timeliness of delivery, monitoring KPIs and internal service provision on behalf of the Theatre Manager.2. Ensure stock levels of above items are efficiently maintained to minimise the risk of procedure cancellation and any impact this has on patient experience and outcomes.3. Work closely with the Procurement department to identify any performance issues with suppliers for the Theatre Manager and Neurosurgical division.4. Implement and maintain an agreed stock strategy on behalf of the Theatre Manager and Neurosurgical division for high value stock devices in liaison with Procurement and key clinicians.5. To provide professional stock management advice to staff in the division and lead on effective stock management and saving initiatives as required by Theatre Manager in liaison with Procurement were appropriate.6. Work closely with Procurement and the Theatre Manager to manage and coordinate cost improvement schemes in Theatres.7. To attend multi-disciplinary meetings as appropriate to role, to ensure stock is available to minimise risk of cancellations and any impact on patient safety.8. Measure and analyse key performance indicators in relation to stock with the aim of optimising stock control and usage in collaboration with Procurement and Theatre Manager.9. Be accountable for providing information and assist with the investigation of cancellations for procedures due to unavailability of stock relevant to their role.10. Attend clinical procurement group meetings with the theatre manager/clinical lead and coordinate product trials and evaluations.11. Work in line with Trusts Reps policy and actively challenge non-compliance and report to Theatre Manager and Head of Procurement.12. Coordinate and facilitate high value stock availability for theatre staff.13. Lead on theatre collaborations with Procurement and support the Theatre Manager with CIP delivery.14. Use Trust stock management systems in supporting stock and the financial management element of supplies in theatres.15. Responsible for receipting internal delivery notes and storage of stock.16. Responsible for the management of lines of stock on shelves checking delivered items against delivery/ order information, take corrective action where necessary and maintain audit records for stock responsible to the role.17. Keep up to date with changes and improvements of the trust stock management process supporting the Theatre Manager in ensuring accuracy of information submitted into financial systems.18. Responsible for raising requisitions/orders to purchase regular used stock and non-stock goods in their portfolio of products to meet theatre department requirements and replenish products in accordance with agreed procedures and put away on receipt.19. Maintain records of delivery related issues and share with key stakeholders as appropriate.20. Produce stock reports and analysis to advise Theatre Manager and clinical teams on management of stock within their portfolio of products.21. Manage all loan equipment and implants to ensure safe delivery of service, this includes pre-approved loan kit and the coordination of none approved loan kit so it meets the agreed Trust process, in liaison with key stakeholders and the Trust decontamination team.22. Supports theatre implementation for patient level costings in collaboration with finance and clinical teams.23. Provide and receive routine information requiring tact or persuasion skills and providing advice, instruction or training to groups.24. Persuade theatre staff to maximise cost effectiveness were conflicting priorities apply and use appropriate procedures or paperwork.25. Work collaboratively with Procurement and IT to ensure clinical and non-clinical staff are trained and able to use online barcoding systems.26. Analyse lost or damaged items, repairs and returns and maintain accurate records.27. Uptake relevant training for electronic information systems in place and under development.28. Participating in collection of audit and research data as required.29. Ensure good housekeeping of departmental stock at all times with regular stock rotation and avoidance of out of date stock.30. Remove hazardous/suspect stock for disposal/return/credit in a timely manner.31. In accordance with agreed schedules regularly review and monitor stock levels and product usage identifying and reporting any areas for further investigations.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent work based experience in supplies/stock management
Desirable
- NVQ or equivalent in stock control/logistics or MCIPS
- ECDL
Experience
Essential
- Experience within a clinical based environment
- Previous logistics/stock control experience in a fast moving consumables environment
- Experience in problem solving
- Ability to interpret complex information
- Data entry skills
- Customer service skills
- Computer skills
Desirable
- Experience within a theatre clinical based environment
- Experience of running reports
- Experience of computerised stock systems
Skills
Essential
- Proven ability to achieve results and meet objectives
- Ability to work towards timetables/deadlines
- Ability to work as part of a team
- Ability to work independently
Desirable
- Experience in managing a group of staff
- Experience of initiating and managing change
- Experience of policy or service development
Other
Essential
- Ability to work under pressure
- Ability and willingness to undertake more training and to teach as required
- Willingness to work flexibly
- Prolonged concentration, checking documents and prolonged usage of VDU during the day
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent work based experience in supplies/stock management
Desirable
- NVQ or equivalent in stock control/logistics or MCIPS
- ECDL
Experience
Essential
- Experience within a clinical based environment
- Previous logistics/stock control experience in a fast moving consumables environment
- Experience in problem solving
- Ability to interpret complex information
- Data entry skills
- Customer service skills
- Computer skills
Desirable
- Experience within a theatre clinical based environment
- Experience of running reports
- Experience of computerised stock systems
Skills
Essential
- Proven ability to achieve results and meet objectives
- Ability to work towards timetables/deadlines
- Ability to work as part of a team
- Ability to work independently
Desirable
- Experience in managing a group of staff
- Experience of initiating and managing change
- Experience of policy or service development
Other
Essential
- Ability to work under pressure
- Ability and willingness to undertake more training and to teach as required
- Willingness to work flexibly
- Prolonged concentration, checking documents and prolonged usage of VDU during the day
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
