Job summary
The role of a Materials Management Assistant is to ensure that an effective and efficient procurement service in regard to the ordering and replenishment of agreed consumable stock throughout the organisation(s) is provided to all end-users, making sure that all goods are ordered and received in a timely manner.
Main duties of the job
To provide internal supply chain services (materials management) using electronic receipts system and bar code data capture system;
Unpack and check items against delivery records and take corrective action where necessary (whilst maintaining audit records);
Provide a materials management service to purchase regular stock and non stock items to meet ward/department requirements
Ensuring stock rotation and replenishing products in accordance with agreed procedures;
Ensuring stock levels are maintained and goods are put away in a timely manner on receipt;
To ensure all designated stock is managed and replenished to the agreed level using a hand held bar code scanner, raising stock and non stock requisitions;
Unpack, check and book in deliveries;
Liaise with internal staff and external suppliers on stock management;
Investigate and solve delivery and payment issues;
Produce stock reports/data analysis to advise ward/department managers and finance staff on purchasing patterns/costs;
Process purchase orders and recommend sources of supply/savings to customers.
Respond to FSN (Field Safety Notices) received via logistic leads.
Deputise for the Logistics Supervisor when required.
About us
The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience. Originally formed in 1992, the Trust received Foundation Trust status in 2009.
With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world-class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long-term neurological conditions.
Job description
Job responsibilities
Please see the job description and person specification document for detailed information about the job description for this vacancy.
Job description
Job responsibilities
Please see the job description and person specification document for detailed information about the job description for this vacancy.
Person Specification
Qualifications
Essential
- A good standard of general education incl. GCSE Maths and English or equivalent
Desirable
- Experience working in a busy NHS environment.
Knowledge & Experience
Essential
- Experience of successfully engaging stakeholders.
- Experience in stock management.
- Understanding of local, regional and national procurement agendas and how this links into operational procurement activity
- Demonstrable IT including Microsoft Office applications used to create reports and to assist in data analysis.
Desirable
- Experience of successful collaborative working.
- Understanding of the Green agenda and how procurement can support this.
Skills & Attrubutes
Essential
- Creative, innovative, self-starter able to motivate self and others to complete agreed objectives.
- Excellent inter-personal skills.
- Reliable, punctual, willing to work flexibly to meet the demands of the role.
- Ability to react to situations promptly in order to solve complex issues with inventory and stock availability
- Excellent organisation skills with the ability to prioritise workload to address conflicting demands
Person Specification
Qualifications
Essential
- A good standard of general education incl. GCSE Maths and English or equivalent
Desirable
- Experience working in a busy NHS environment.
Knowledge & Experience
Essential
- Experience of successfully engaging stakeholders.
- Experience in stock management.
- Understanding of local, regional and national procurement agendas and how this links into operational procurement activity
- Demonstrable IT including Microsoft Office applications used to create reports and to assist in data analysis.
Desirable
- Experience of successful collaborative working.
- Understanding of the Green agenda and how procurement can support this.
Skills & Attrubutes
Essential
- Creative, innovative, self-starter able to motivate self and others to complete agreed objectives.
- Excellent inter-personal skills.
- Reliable, punctual, willing to work flexibly to meet the demands of the role.
- Ability to react to situations promptly in order to solve complex issues with inventory and stock availability
- Excellent organisation skills with the ability to prioritise workload to address conflicting demands
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
