Job summary
The Hewitt Fertility Centre Liverpool is one of Britain's largest Reproductive medicine units providing a comprehensive service to both NHS and fee paying patients. The Hewitt Fertility Centre is wholly committed to providing a high quality service to patients who attend the centre, for a range of fertility related investigations and treatments
An opportunity has arisen within The Hewitt Fertility Centre Liverpool for an Administrator Ward Clerk, who is a bright, committed, and enthusiastic individual. You would be working within a rapidly developing service and should be able to demonstrate excellent communication skills. A background in an administration role is essential. The unit is operational between 07.00am and 17.00pm currently. The Hewitt Fertility Centre supports a 7 day service.
Main duties of the job
The post holder is responsible for providing an efficient clerical support service to the organisation supporting the clinical and nursing team, Fertility Screening Clinic (FSC) follow up clinic, and Hewitt Centre Patient Information. The post holder will prepare case notes for FSC and IVF clinics, Hewitt Centre Patient Information, including the retrieval, sorting and filing of patients' results, with particular attention to data entry and maintenance and filing of patient case notes. The post holder will be required to be proficient in the use of Information Technology and supporting technologies to enable the discharge of duties in an efficient and effective manner
About us
Liverpool Women's NHS FT became part of NHS University Hospitals of Liverpool Group (UHLG) in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
At Liverpool Women's Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments.
We believe that this, along with a strong dedication to research and innovation, makes usthespecialist health provider of choice in Europe for women, babies and families.
For roles at Liverpool University Hospitals, visit their careers page.
UKVI guidelines prohibits sponsorship for all Band 2 posts. Guidelines state that many non-clinical posts are not eligible for sponsorship. Please use UKVI guidance on Skilled Worker Visas to determine your eligibility for sponsorship if you were to gain a conditional offer for this role.
https://www.gov.uk/skilled-worker-visa/your-job
Job description
Job responsibilities
Collate all notes for nurse appointments e.g. medication teach/scan/treatment cycle.Prepare Case Notes for NHS IVF clinics retrieve and file all laboratory results and request and retrieve Gynae notes where appropriate - ensuring all documentation is available for clinical and nursing staff for the patients attendance. Prepare and make Hycosy appointments on receipt of referral.Scan, fax and post patient prescriptions to offsite Pharmacy. Maintain filing system for prescription copies.Sort and file patient results and pull any Action case notes. Scan documents and results into IDEAS system, in preparation for clinic. Respond to requests from clinical staff for patient information, accessing computer records or case notes including retrieval of notes from the Hewitt Fertility Centres Records store, the Hewitt Centres offsite storage and Gynae Notes from the Trust Library where appropriate.Coding - Ensure all attendances for nurse appointments are entered on Digicare and liaise with appropriate Trust staff to ensure all patients attendances are accounted for and that all information is correct. Update IDEAS diary and Digicare if patients change their appointments e.g. Bloods and Semen Analysis appointments.
This document provides an outline of the main responsibilities of the post. It is not intended to be an exhaustive list of duties.
Job description
Job responsibilities
Collate all notes for nurse appointments e.g. medication teach/scan/treatment cycle.Prepare Case Notes for NHS IVF clinics retrieve and file all laboratory results and request and retrieve Gynae notes where appropriate - ensuring all documentation is available for clinical and nursing staff for the patients attendance. Prepare and make Hycosy appointments on receipt of referral.Scan, fax and post patient prescriptions to offsite Pharmacy. Maintain filing system for prescription copies.Sort and file patient results and pull any Action case notes. Scan documents and results into IDEAS system, in preparation for clinic. Respond to requests from clinical staff for patient information, accessing computer records or case notes including retrieval of notes from the Hewitt Fertility Centres Records store, the Hewitt Centres offsite storage and Gynae Notes from the Trust Library where appropriate.Coding - Ensure all attendances for nurse appointments are entered on Digicare and liaise with appropriate Trust staff to ensure all patients attendances are accounted for and that all information is correct. Update IDEAS diary and Digicare if patients change their appointments e.g. Bloods and Semen Analysis appointments.
This document provides an outline of the main responsibilities of the post. It is not intended to be an exhaustive list of duties.
Person Specification
Experience
Essential
- Skills and Knowledge
- Qualifications and learning
- Personal Attributes
Desirable
Person Specification
Experience
Essential
- Skills and Knowledge
- Qualifications and learning
- Personal Attributes
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
