Job summary
Liverpool Women's NHS Foundation Trust has an exciting opportunity within the Procurement Team based at the Liverpool Women's Hospital, Crown Street, Liverpool, L8 7SS
We are looking for a pro-active procurement professional to join our team as a Procurement Officer.
Main duties of the job
As a Procurement Officer the post holder will work as part of a dynamic team, assisting the Procurement Manager, and Associate Director of Procurement in delivering effective Procurement services across the Trust, ensuring best possible value for money is achieved across the procurement of goods & services across the Trust.
By supporting stakeholders across multi-disciplinary divisions to ensure projects are delivered in a timely manner, ensuring robust reporting systems are agreed, in place with consistent monitoring of progress. Responsible for releasing cost savings, value adding, and ensuring probity through contract compliance and ongoing performance monitoring of contracts and contractors.
About us
Liverpool Women's delivers the highest standards of care for women, babies and their families. It is an exciting environment to work in and a great place to develop your career.
We value the contribution of individual talent and are committed to having a workforce that is representative of the local community. We will consider requests for flexible working on hiring.
Our core value is to 'Be Kind' and we have an ambition to 'Be Brilliant' with the best people, giving the safest care, to provide outstanding experiences.
The Trust is constantly innovating and evolving it's services to provide the most cutting edge care possible. We have long-term aspirations for the future. https://www.liverpoolwomens.nhs.uk/about-us/our-future/planning-for-future-generations/
We are committed to creating a greener Liverpool Women's https://www.liverpoolwomens.nhs.uk/media/4095/our-green-plan.pdf
https://www.liverpoolwomens.nhs.uk/media/4121/recruitment-16pp-v5-current-version.pdf
Job description
Job responsibilities
The post holder will:
Support the Senior Procurement team to ensure that the portfolio of tasks/projects is planned, managed, and delivered effectively.
Support the Divisions in ensuring that all Commercial activities are conducted in a professional manner following appropriate legislative, policy and process guidelines.
Support teams to ensure that the portfolio of tasks/projects is planned, managed and delivered effectively.
Support and inform the targeting of resources, monitoring spend, implementation and evaluation of the tasks/projects by providing high quality support including complex information and analysis, communications and stakeholder management.
Ensure accurate and open communication and co-ordination with a range of stakeholders, and external organisations and individuals, researching and drafting correspondence and papers and ensuring the management of specific tasks, lead reporting and analysis across a range of specialties, functions and projects.
Be a key member of the team as well as supporting effective communication and stakeholder management, both internally and externally.
Support the Procurement Team and our customers by completing simple enquiries and activities and working with the wider team on more complex queries and activities.
Provide administration support for key processes, meetings and events including appropriate reporting and filing of documentation.
Assist in the drafting of documentation for tendering activity.
Maintain intranet / website updates in line with policy
Job description
Job responsibilities
The post holder will:
Support the Senior Procurement team to ensure that the portfolio of tasks/projects is planned, managed, and delivered effectively.
Support the Divisions in ensuring that all Commercial activities are conducted in a professional manner following appropriate legislative, policy and process guidelines.
Support teams to ensure that the portfolio of tasks/projects is planned, managed and delivered effectively.
Support and inform the targeting of resources, monitoring spend, implementation and evaluation of the tasks/projects by providing high quality support including complex information and analysis, communications and stakeholder management.
Ensure accurate and open communication and co-ordination with a range of stakeholders, and external organisations and individuals, researching and drafting correspondence and papers and ensuring the management of specific tasks, lead reporting and analysis across a range of specialties, functions and projects.
Be a key member of the team as well as supporting effective communication and stakeholder management, both internally and externally.
Support the Procurement Team and our customers by completing simple enquiries and activities and working with the wider team on more complex queries and activities.
Provide administration support for key processes, meetings and events including appropriate reporting and filing of documentation.
Assist in the drafting of documentation for tendering activity.
Maintain intranet / website updates in line with policy
Person Specification
Education / Qualifications
Essential
- Educated to degree level or evidence of working at equivalent demonstrable level
- Evidence of Continuous Personal Development (CPD/PDP)
Desirable
- Achieved, or studying for appropriate qualification (e.g. CIPS certificate or NVQ)
Knowledge and Experience
Essential
- Minimum Two Years' Experience relevant to role
- Knowledge of basic EU Procurement Regulations
- Experience of working under pressure to strict deadlines and prioritising workload
Desirable
- Demonstrable knowledge of role
- Knowledge of Data Protection and understanding of confidentiality requirements
Skills & Attributes
Essential
- Comprehensive knowledge of role as described in JD
- Demonstrable knowledge of Procurement, Customer Care and Supply Chain Management
- Computer literate with good knowledge of basic computer packages i.e. Outlook, Excel, Word, Access appropriate to role
- Ability to create reports, analyse and interpret data
- Ability to use initiative, judgement to critically analyse and resolve problems, seeking advice/assistance where necessary
- Excellent organisation and administrative skills with a systematic approach to workload, prioritising duties as necessary
- Ability to make decisions independently on day to day operational issues
- Able to act as a representative of the department/Trust and promote positive image/customer focussed
- Able to demonstrate good communication, presentation and interpersonal skills for a wide range of audiences.
Desirable
- Experience of working within NHS/ Public Sector, knowledge, and experience of Standing Financial Instructions & Standing Orders in public sector organisations
- Ability to understand operational NHS landscape, wider NHS agenda and procurement contribution
- Evaluation and management of clinical and non-clinical goods, equipment, materials and services selection process
- Excellent report writing skills
- Ability to remain calm and focused when under pressure
- Able to work on own initiative and without direct supervision
- Develop and support ideas for change / service improvement
Training & Development
Essential
- Willingness to meet the performance criteria in the job description and undertake personal and professional development
- Ability and willingness to undergo further training as necessary
Person Specification
Education / Qualifications
Essential
- Educated to degree level or evidence of working at equivalent demonstrable level
- Evidence of Continuous Personal Development (CPD/PDP)
Desirable
- Achieved, or studying for appropriate qualification (e.g. CIPS certificate or NVQ)
Knowledge and Experience
Essential
- Minimum Two Years' Experience relevant to role
- Knowledge of basic EU Procurement Regulations
- Experience of working under pressure to strict deadlines and prioritising workload
Desirable
- Demonstrable knowledge of role
- Knowledge of Data Protection and understanding of confidentiality requirements
Skills & Attributes
Essential
- Comprehensive knowledge of role as described in JD
- Demonstrable knowledge of Procurement, Customer Care and Supply Chain Management
- Computer literate with good knowledge of basic computer packages i.e. Outlook, Excel, Word, Access appropriate to role
- Ability to create reports, analyse and interpret data
- Ability to use initiative, judgement to critically analyse and resolve problems, seeking advice/assistance where necessary
- Excellent organisation and administrative skills with a systematic approach to workload, prioritising duties as necessary
- Ability to make decisions independently on day to day operational issues
- Able to act as a representative of the department/Trust and promote positive image/customer focussed
- Able to demonstrate good communication, presentation and interpersonal skills for a wide range of audiences.
Desirable
- Experience of working within NHS/ Public Sector, knowledge, and experience of Standing Financial Instructions & Standing Orders in public sector organisations
- Ability to understand operational NHS landscape, wider NHS agenda and procurement contribution
- Evaluation and management of clinical and non-clinical goods, equipment, materials and services selection process
- Excellent report writing skills
- Ability to remain calm and focused when under pressure
- Able to work on own initiative and without direct supervision
- Develop and support ideas for change / service improvement
Training & Development
Essential
- Willingness to meet the performance criteria in the job description and undertake personal and professional development
- Ability and willingness to undergo further training as necessary
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
