Job summary
An exciting opportunity has arisen in the Genomics Medicine department based at Liverpool Women's Hospital for a part time (28 hours per week) Band 3 Clinical Typist to join the team on a permanent basis.
The post holder will provide clinical typing and administrative support to consultants and other staff members within Genetics, dealing with clinic correspondence, letters and reports as required, undertake filing in Patient Records and Genetics in accordance with the Trust Records Management Policy. The post holder will also assist with telephone enquiries, filing and other associated administrative tasks.
Main duties of the job
Provide a professional clinical typing service to consultants, clinicians and other Unit staff as required, using audio transcription or copy typing and DICT8. Ensure all typing is accurate, including medical terminology and all personal/GP details are checked against patient notes and Meditech/Summary Care Record where necessary. File correspondence and other documents with care and attention. Use Trust Patient Access Services such as Meditech and IDEAS as required eg Demographic information, equality monitoring data. Where you are required to record data on any system, regardless of the type of media, you must ensure that is it up to date, accurate.
About us
Liverpool Women's NHS Foundation Trust delivers the highest standards of care for women, babies and families. Each year we deliver over 7,500 babies, carry out over 49,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly & preterm new-borns, perform around 1,000 IVF cycles and have over 4,000 genetic appointments taking place. We believe that this along with a strong dedication to research & innovation makes us the specialist health provider of choice in Europe for women, babies and families.
We have some of the leading experts in their field, which has been showcased on national TV and news, making our teams famous across the world for professionalism, skill & compassion.
The Trust is constantly innovating and evolving its services to provide the most cutting edge and modern care possible. As well as developing services on our current site we have long-term aspirations for the future. We have recently launched a number of new strategies which provide a detailed long-term plan for our services.
Check out why Liverpool Women's NHS Foundation Trust is a great place to work using the links below:
Video: https://vimeo.com/556197652
Online brochure: https://www.liverpoolwomens.nhs.uk/media/4121/recruitment-pack-great-place-to-work-16pp-v4-final.pdf
Job description
Job responsibilities
-
Provide a professional clinical typing service to consultants, clinicians and other Unit staff as required, using audio transcription or copy typing and DICT8.
-
Ensure all typing is accurate, including medical terminology and all personal/GP details are checked against patient notes and Meditech/Summary Care Record where necessary.
-
File correspondence and other documents with care and attention.
-
Use Trust Patient Access Services such as Meditech and IDEAS as required eg Demographic information, equality monitoring data.
-
Where you are required to record data on any system, regardless of the type of media, you must ensure that is it up to date, accurate.
-
Work with the clinical staff to complete work in a timely manner to avoid delays in outgoing correspondence.
-
Handle patient records as appropriate and ensures appropriate tracking as per Records Management policies and procedures.
-
Register new patient data on Meditech and IDEAS as required eg Demographic information, equality monitoring data.
-
Action correspondence in liaison with the relevant consultant/clinician as required.
-
Assist with the maintenance of an up to date electronic and paper office filing system appropriate to the relevant department and undertake filing in Patient Records and Genetics in accordance with the Trust Records Management Policy.
For a full description of Main Duties and Responsibilities, please see the attached Job Description and Person Specification.
Job description
Job responsibilities
-
Provide a professional clinical typing service to consultants, clinicians and other Unit staff as required, using audio transcription or copy typing and DICT8.
-
Ensure all typing is accurate, including medical terminology and all personal/GP details are checked against patient notes and Meditech/Summary Care Record where necessary.
-
File correspondence and other documents with care and attention.
-
Use Trust Patient Access Services such as Meditech and IDEAS as required eg Demographic information, equality monitoring data.
-
Where you are required to record data on any system, regardless of the type of media, you must ensure that is it up to date, accurate.
-
Work with the clinical staff to complete work in a timely manner to avoid delays in outgoing correspondence.
-
Handle patient records as appropriate and ensures appropriate tracking as per Records Management policies and procedures.
-
Register new patient data on Meditech and IDEAS as required eg Demographic information, equality monitoring data.
-
Action correspondence in liaison with the relevant consultant/clinician as required.
-
Assist with the maintenance of an up to date electronic and paper office filing system appropriate to the relevant department and undertake filing in Patient Records and Genetics in accordance with the Trust Records Management Policy.
For a full description of Main Duties and Responsibilities, please see the attached Job Description and Person Specification.
Person Specification
Qualifications & Learning
Essential
- Educated to GCSE level or equivalent including English and Mathematics.
- European Computer Driving Licence (ECDL) Qualification or equivalent.
Desirable
- Typing qualification - RSA II or equivalent.
Experience
Essential
- Experience of working in an office or administrative environment preferably within a healthcare environment
- Experience of audio transcription letter generation service.
Desirable
- Previous experience of working in a NHS role.
Skills, Knowledge & Aptitudes
Essential
- Good level of numeracy and literacy skills
- Able to communicate clearly both in verbal and written communications
- Good keyboard & PC skills.
- Working knowledge of Microsoft Office packages i.e. Outlook, Word, Excel.
- Ability to type text to a good standard.
- Organised and methodical with an attention to detail.
- Professional and friendly telephone manner
- Able to maintain accuracy to high standards.
- Understanding of confidentiality, Data Protection and Caldicott principles
- Ability to learn NHS/medical Terminology.
Personal Attributes
Essential
- Flexible and adaptable to change
- Ability to work to a deadline and to prioritise own workload
- Ability to work on own unsupervised
- Courteous and friendly
- Be able to work under pressure in a busy environment
- Ability to work independently or as part of a team
- Capable of dealing with sensitive and confidential documents and situations
- Keen to develop personal skills
- Flexibility & motivation
Person Specification
Qualifications & Learning
Essential
- Educated to GCSE level or equivalent including English and Mathematics.
- European Computer Driving Licence (ECDL) Qualification or equivalent.
Desirable
- Typing qualification - RSA II or equivalent.
Experience
Essential
- Experience of working in an office or administrative environment preferably within a healthcare environment
- Experience of audio transcription letter generation service.
Desirable
- Previous experience of working in a NHS role.
Skills, Knowledge & Aptitudes
Essential
- Good level of numeracy and literacy skills
- Able to communicate clearly both in verbal and written communications
- Good keyboard & PC skills.
- Working knowledge of Microsoft Office packages i.e. Outlook, Word, Excel.
- Ability to type text to a good standard.
- Organised and methodical with an attention to detail.
- Professional and friendly telephone manner
- Able to maintain accuracy to high standards.
- Understanding of confidentiality, Data Protection and Caldicott principles
- Ability to learn NHS/medical Terminology.
Personal Attributes
Essential
- Flexible and adaptable to change
- Ability to work to a deadline and to prioritise own workload
- Ability to work on own unsupervised
- Courteous and friendly
- Be able to work under pressure in a busy environment
- Ability to work independently or as part of a team
- Capable of dealing with sensitive and confidential documents and situations
- Keen to develop personal skills
- Flexibility & motivation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
