Job summary
An exciting opportunity has arisen to join the Research & Development Team as the Executive Assistant & Project Manager. This role is integral to the smooth running of the department by working closely with the Service Leads to deliver on key projects and initiatives across the site.
The role will provide high level, efficient and quality administrative support to the Director of Research, Head of Research & Development and Lead Research Nurse (Service Leads). To work in partnership with the leads of service to achieve organisational aims and objectives and service delivery as well as ensuring the highest standards of professionalism, quality, and integrity.
Main duties of the job
To organise and prioritise emails/correspondence, action/respond to or redirect as appropriate. Be alert to any urgent correspondence/emails and requests for information.
Be responsible for managing the arrangements for meetings initiated by the Service Leads. Proactively manage the whole process, including timely preparation and dissemination of agendas and supporting documentation to all members of such groups in an efficient, effective, and appropriate way
Demonstrate a high level of skill and competency when arranging, attending and taking minutes of meetings at all levels. This includes minutes of involving SMT meetings and sub committees of these, Performance Management Groups, as well as confidential HR and ad hoc meetings.
Be responsible for producing minutes to the highest standard and work proactively to ensure that actions arising from the meeting (which are the responsibility of the Service Leads) are undertaken with agreed timescales
The management of designated individual projects, Trust wide and local, as directed by the Service Leads. The post holder will be responsible for collating information, validating data, completing the necessary spreadsheet/database, and meeting all project deadlines. The post holder must be able to plan their workload to meet stringent deadlines on these projects as well as manage and meet daily workload requirements
About us
The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. We serve a population of around 500,000 people - a figure that can increase significantly with
visitors during the busiest times of the year. We employ approximately 6,700 staff and have a budget of approximately £580 million.
We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.
The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing as well as ongoing education for health professions in clinical and non-clinical roles.
Keeping at the forefront of medical advances, we are continually developing our clinical services as well as our facilities and are committed to maximising the range of specialist care that can be offered locally. Allied to this is a growing reputation for research and innovation.
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.
To be an employee of the NHS you need to successfully complete the following:
Identity Checks
Professional registration and qualification checks
Employment history and reference checks
Occupational Health clearance
Satisfactory Disclosure and Barring Service check
Right to work in the UK
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
We reserve the right to close this advert early.
We may be able to offer flexible working. Please discuss at interview.
We may be able to offer sponsorship but this is not guaranteed.
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.
To be an employee of the NHS you need to successfully complete the following:
Identity Checks
Professional registration and qualification checks
Employment history and reference checks
Occupational Health clearance
Satisfactory Disclosure and Barring Service check
Right to work in the UK
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
We reserve the right to close this advert early.
We may be able to offer flexible working. Please discuss at interview.
We may be able to offer sponsorship but this is not guaranteed.
Person Specification
Qualifications
Essential
- Diploma level/HNC or equivalent knowledge of administrative procedures
- RSA 3 word & text processing or equivalent experience
- NVQ 3 in IT or similar IO qualification/experience
- Shorthand or speed writing qualification
Desirable
- Management knowledge or experience to a degree level or equivalent
Experience
Essential
- Extensive experience in a Personal Assistant role
- Knowledge of office systems, procedures, and practices
- Extensive experience in a complex, political or public sector/Government environment
- Experience of producing written materials of a high standard such as reports and training materials
- Experience of managing a broad range of complex activities and projects simultaneously which may require adjustment, amendment, or re-planning
Desirable
- Project Management Experience
- Excellent presentation skills
- Report writing skills
Practical & Intellectual Skills
Essential
- Excellent oral and written communication skills
- Excellent interpersonal skills
- Able to type accurately at speed
- Accurate diary management/time management
- Project management skills
- Able to arrange, attend and taking minutes of meetings. Management of complete process ensuring actions are recorded and completed timely
- Ability to provide and receive complex information and use persuasive, motivational, negotiating and training skills as required
- Able to work flexibly and in innovative ways
- Ability to problem solve
Desirable
- Knowledge of research governance and legal and regulatory requirements
Disposition & Attitude
Essential
- Ability to manage conflict and sensitive situations
- Able to work in a busy environment and remain patient and calm where frequent concentration is required
- Enthusiastic and committed
- Energetic and enthusiastic with a positive attitude to work, change & innovation
- Able to deal with a high workload
- Work unsupervised and be able to prioritise workload to meet deadlines
Person Specification
Qualifications
Essential
- Diploma level/HNC or equivalent knowledge of administrative procedures
- RSA 3 word & text processing or equivalent experience
- NVQ 3 in IT or similar IO qualification/experience
- Shorthand or speed writing qualification
Desirable
- Management knowledge or experience to a degree level or equivalent
Experience
Essential
- Extensive experience in a Personal Assistant role
- Knowledge of office systems, procedures, and practices
- Extensive experience in a complex, political or public sector/Government environment
- Experience of producing written materials of a high standard such as reports and training materials
- Experience of managing a broad range of complex activities and projects simultaneously which may require adjustment, amendment, or re-planning
Desirable
- Project Management Experience
- Excellent presentation skills
- Report writing skills
Practical & Intellectual Skills
Essential
- Excellent oral and written communication skills
- Excellent interpersonal skills
- Able to type accurately at speed
- Accurate diary management/time management
- Project management skills
- Able to arrange, attend and taking minutes of meetings. Management of complete process ensuring actions are recorded and completed timely
- Ability to provide and receive complex information and use persuasive, motivational, negotiating and training skills as required
- Able to work flexibly and in innovative ways
- Ability to problem solve
Desirable
- Knowledge of research governance and legal and regulatory requirements
Disposition & Attitude
Essential
- Ability to manage conflict and sensitive situations
- Able to work in a busy environment and remain patient and calm where frequent concentration is required
- Enthusiastic and committed
- Energetic and enthusiastic with a positive attitude to work, change & innovation
- Able to deal with a high workload
- Work unsupervised and be able to prioritise workload to meet deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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