Job summary
To work as a key member of the Chief Medical Office to provide comprehensive and confidential secretarial and administrative support in the Chief Medical Office.
Main duties of the job
To have excellence organisational ability and integrity, with a consistently professional and confidential approach, and the ability to multitask.
To draft correspondence and documents, with or without instructions.
To process correspondence including sensitive, contentious and confidential information.
To effectively manage the Chief Medical Officer's diary. To plan and organise meetings as required ensuring the agenda and necessary documentation are circulated appropriately, attend the meetings and assist the chairperson as necessary, take and transcribe formal minutes and circulate and follow up action points.
To maintain the office systems and procedures to ensure that all documents can be retrieved easily and a "bring forward" system ensuring all papers are available for meetings.
To undertake all tasks in line with the Trust's policies and procedures.
To always maintain patient and staff confidentiality and data protection.
Demonstrate flexibility to cover a wide range of administrative duties.
Responsible for planning and prioritising own workload and day to day tasks without supervision.
Be responsible for managing emails, directing enquiries to the most appropriate person and tracking responses.
About us
The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. We serve a population of around 500,000 people - a figure that can increase significantly with
visitors during the busiest times of the year. We employ approximately 6,700 staff and have a budget of approximately £580 million.
We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.
The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing as well as ongoing education for health professions in clinical and non-clinical roles.
Keeping at the forefront of medical advances, we are continually developing our clinical services as well as our facilities and are committed to maximising the range of specialist care that can be offered locally. Allied to this is a growing reputation for research and innovation.
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.
To be an employee of the NHS you need to successfully complete the following:
Identity Checks
Professional registration and qualification checks
Employment history and reference checks
Occupational Health clearance
Satisfactory Disclosure and Barring Service check
Right to work in the UK
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
We reserve the right to close this advert early.
We may be able to offer flexible working. Please discuss at interview.
We may be able to offer sponsorship but this is not guaranteed.
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.
To be an employee of the NHS you need to successfully complete the following:
Identity Checks
Professional registration and qualification checks
Employment history and reference checks
Occupational Health clearance
Satisfactory Disclosure and Barring Service check
Right to work in the UK
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
We reserve the right to close this advert early.
We may be able to offer flexible working. Please discuss at interview.
We may be able to offer sponsorship but this is not guaranteed.
Person Specification
Qualifications
Essential
- Good general education including GCSE Maths and English at grade C or above or equivalent.
- Word processing qualification.
- High level working knowledge of Microsoft Office applications.
- Electronic diary management. Worked independently with limited supervision.
Desirable
- Secretarial Certificate or Diploma.
- Experience within a large NHS or public sector organisation.
Training
Essential
- Mandatory training. Willing to undertake additional training as necessary.
Desirable
- Mandatory training. Willing to undertake additional training as necessary.
Experience
Essential
- At least 2 years' proven secretarial experience working at a senior level.
- Experience in taking, transcribing and circulating minutes of meetings.
Desirable
- Experience within a large NHS or public sector organisation.
- Experience in taking, transcribing and circulating minutes of meetings.
Person Specification
Qualifications
Essential
- Good general education including GCSE Maths and English at grade C or above or equivalent.
- Word processing qualification.
- High level working knowledge of Microsoft Office applications.
- Electronic diary management. Worked independently with limited supervision.
Desirable
- Secretarial Certificate or Diploma.
- Experience within a large NHS or public sector organisation.
Training
Essential
- Mandatory training. Willing to undertake additional training as necessary.
Desirable
- Mandatory training. Willing to undertake additional training as necessary.
Experience
Essential
- At least 2 years' proven secretarial experience working at a senior level.
- Experience in taking, transcribing and circulating minutes of meetings.
Desirable
- Experience within a large NHS or public sector organisation.
- Experience in taking, transcribing and circulating minutes of meetings.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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