Job summary
We are looking to appoint a motivated and enthusiastic individual who has a proven track record working as an administrator. The successful applicant will be able to demonstrate excellent organisational and communication skills. The post holder will be supporting the Women, Children & HIV Services maternity team, undertaking a variety of tasks.
This role will also support the care group secretaries to co-ordinate the administration requirements of the wider care group which will include organising and minuting meetings, organising the recruitment processes and managing diaries.
The post holder will be expected to use their initiative and work flexibly.
This is a full-time role for 37.5 hours per week.
Main duties of the job
We are looking for motivated and enthusiastic people who have a proven track record working as an administrator in a busy team. The successful applicant will be able to demonstrate excellent organisational and communication skills.
This post holder will work in the care group office supporting with general administrative tasks as required by the maternity team (as requested by the senior maternity management team).
The post holder will also support the care group secretaries and the wider Women, Children and HIV management team.
The post holder will need to prioritise workloads, be able to work under their own initiative and be proactive in identifying administrative tasks that need completing.
About us
Sustainability is integral to the Trust achieving the NHS Net Zero target. All staff are therefore actively encouraged and supported to implement new ways of working within their field of expertise.
Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants.
Job description
Job responsibilities
The successful post holder will have a good knowledge of both electronic and paper administration systems and be able to reorganise office practice where appropriate.
They will be competent in the range of office based systems, including Excel, and be able to support a variety of maternity, specialty and care group meetings, through managing distribution lists, agendas and action logs and taking minutes.
The role includes inputting and updating the Trusts recruitment system, supporting HR processes and amending health roster.
For full details, please see the attached job description and person specification.
Job description
Job responsibilities
The successful post holder will have a good knowledge of both electronic and paper administration systems and be able to reorganise office practice where appropriate.
They will be competent in the range of office based systems, including Excel, and be able to support a variety of maternity, specialty and care group meetings, through managing distribution lists, agendas and action logs and taking minutes.
The role includes inputting and updating the Trusts recruitment system, supporting HR processes and amending health roster.
For full details, please see the attached job description and person specification.
Person Specification
Qualifications
Essential
- Minimum 3 x GCSE including English and Maths at Grade C or above or equivalent.
Desirable
- Higher Level Administrative Qualification such as Level 3 NVQ
- Typing and Word processing qualification.
Experience
Essential
- Significant secretarial/administrative experience.
- Previous experience of minute taking
- Proven Windows experience (Word, Excel & Powerpoint).
- Previous experience of diary management
Desirable
- Previous secretarial/administrative experience in an NHS or similar background.
- Experience in using PAS, Unit 4, Health Roster (Allocate) and other hospital systems.
Person Specification
Qualifications
Essential
- Minimum 3 x GCSE including English and Maths at Grade C or above or equivalent.
Desirable
- Higher Level Administrative Qualification such as Level 3 NVQ
- Typing and Word processing qualification.
Experience
Essential
- Significant secretarial/administrative experience.
- Previous experience of minute taking
- Proven Windows experience (Word, Excel & Powerpoint).
- Previous experience of diary management
Desirable
- Previous secretarial/administrative experience in an NHS or similar background.
- Experience in using PAS, Unit 4, Health Roster (Allocate) and other hospital systems.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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