Job summary
We have a vacancy for a Medical Secretary in the administration office within the department of Diagnostic and Molecular Pathology.
The Royal Cornwall Hospitals NHS Trust provides comprehensive healthcare to the people of Cornwall and the Isles of Scilly. The department serves a resident population of over 600,000 which generates over 35,000 Histology requests, 3,500 routine cytology requests and 1,400 post mortems.
As a Medical Secretary you will be working as part of a team providing secretarial and administrative support to a busy department. Ideally, you will have at least 12 months medical secretarial experience and a general understanding of the NHS. We also expect excellent word processing and audio typing skills, and the ability to work under pressure. Good skills with a variety of computer packages would be advantageous. You will be required to have a professional attitude to work, work closely with staff at all levels, with the ability to work independently or as part of a team, and have an eye for detail and accuracy.
The position is full time 37.5hrs per week and a flexible attitude to working hours is necessary. Working hours are mainly between 08:00 and 17:00 hours including some weekend working.
You are advised to make arrangements to visit the department to see what the job role entails. Please contact the Laboratory Administration Manager, Natalie Blewett, on 01872 252560.
Main duties of the job
To provide comprehensive secretarial and administrative support to consultants and key team members across more than one specialty and to provide cover for colleagues as necessary.
To undertake all aspects of administrative work associated with the Diagnostic and Molecular Pathology service.
Operate within a highly flexible team for the effective overall delivery of patient care, through multi-disciplinary working and knowledge of consultant, specialty, hospital and inter-agency practice.
Maintain a comprehensive knowledge and understanding of medical terminology across all health clinical specialties in Acute and Primary Care.
Provide support to consultants and key team members in the delivery of other roles e.g. Clinical Director, Head of Department, Governance Lead, etc.
Maintain patient confidentiality in accordance with the Trust Policy.
About us
Sustainability is integral to the Trust achieving the NHS Net Zero target. All staff are therefore actively encouraged and supported to implement new ways of working within their field of expertise.
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side
To be an employee of the NHS you need to successfully complete the following:
-
Identity Checks
-
Professional registration and qualification checks
-
Employment history and reference checks
-
Work health assessments
-
Criminal record check standards
-
Right to work checks
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants.
We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity.
ired
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side
To be an employee of the NHS you need to successfully complete the following:
-
Identity Checks
-
Professional registration and qualification checks
-
Employment history and reference checks
-
Work health assessments
-
Criminal record check standards
-
Right to work checks
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants.
We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity.
ired
Person Specification
Qualifications
Essential
- RSA stage 3 word processing or equivalent
- RSA Stage 3 Audio typing.
- 5 GCSE including maths & English
Desirable
- Shorthand qualification
- NVQ in Administration or equivalent.
- AMSPAR Medical Secretarial Diploma
Experience
Essential
- Medical secretarial experience
- IT experience (Word, Excel & PowerPoint), word-processing & audio typing
- Knowledge of medical terminology
Desirable
- NHS or similar experience
- Experience of typing histology reports and / or post mortem reports.
- PAS, WinPath, Maxims; E-mail & Internet
Practical, and intellectual skills
Essential
- Excellent communication organisational & interpersonal skills.
- Able to achieve high levels of sustainable text accuracy and
- Excellent IT & keyboard skills & telephone manner.
- Ability to prioritise and manage workload within team
Disposition/ adjustment / attitude
Essential
- Progressive & highly flexible/adaptable
- Able to change priorities
- Able to deal with multiple demands/tasks
- Able to prioritise, work under pressure and meet timelines.
Person Specification
Qualifications
Essential
- RSA stage 3 word processing or equivalent
- RSA Stage 3 Audio typing.
- 5 GCSE including maths & English
Desirable
- Shorthand qualification
- NVQ in Administration or equivalent.
- AMSPAR Medical Secretarial Diploma
Experience
Essential
- Medical secretarial experience
- IT experience (Word, Excel & PowerPoint), word-processing & audio typing
- Knowledge of medical terminology
Desirable
- NHS or similar experience
- Experience of typing histology reports and / or post mortem reports.
- PAS, WinPath, Maxims; E-mail & Internet
Practical, and intellectual skills
Essential
- Excellent communication organisational & interpersonal skills.
- Able to achieve high levels of sustainable text accuracy and
- Excellent IT & keyboard skills & telephone manner.
- Ability to prioritise and manage workload within team
Disposition/ adjustment / attitude
Essential
- Progressive & highly flexible/adaptable
- Able to change priorities
- Able to deal with multiple demands/tasks
- Able to prioritise, work under pressure and meet timelines.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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