Job summary
This is an exciting opportunity for someone to join the Obstetric & Gynaecology team to provide a brilliant first class administrative support to the care group ensuring a seamless patient experience from referral to treatment.
We are seeking dynamic, well-organised, and pro-active booking coordinators/medical secretary.
Ideally you will need a working knowledge of all key Hospital IT systems.
If you enjoy working as part of a dedicated team, have a flexible approach and a professional attitude, and meet the requirements of the person specification we would like to hear from you.
Full time position based on site
Main duties of the job
You should possess excellent interpersonal and communication skills, a good eye for detail, and be a true team player. The ability to organise and prioritise work under pressure so as to meet strict deadlines is an essential feature of this job and ensure early escalation of any potential problems.
You should also have sound experience of PAS, particularly BEA, and a robust knowledge of the current NHS referral to treatments targets along with the practical experience to back this up. This role involves working closely with the Clinical Administration Lead to support the delivery of national access targets.
About us
Sustainability is integral to the Trust achieving the NHS Net Zero target. All staff are therefore actively encouraged and supported to implement new ways of working within their field of expertise.
Job description
Job responsibilities
The role of the Inpatient Booking Co-ordinator / medical Secretary is to ensure inpatient booking is carried out in line with Trust policy in full co-operation with the Clinical Administration Lead (CAL) and the Care Group Management Team, ensuring best practice is maintained at all times.
The post holder will be responsible for all additions, removals, amendments and validation of the Trusts waiting lists within their respective Specialty.
To provide cover for and assist as appropriate colleagues in a similar role.
To provide comprehensive secretarial and personal assistant support to the nominated consultants including the provision of audio typing support
Please see the attached job description for further details.
Job description
Job responsibilities
The role of the Inpatient Booking Co-ordinator / medical Secretary is to ensure inpatient booking is carried out in line with Trust policy in full co-operation with the Clinical Administration Lead (CAL) and the Care Group Management Team, ensuring best practice is maintained at all times.
The post holder will be responsible for all additions, removals, amendments and validation of the Trusts waiting lists within their respective Specialty.
To provide cover for and assist as appropriate colleagues in a similar role.
To provide comprehensive secretarial and personal assistant support to the nominated consultants including the provision of audio typing support
Please see the attached job description for further details.
Person Specification
Qualifications
Essential
- Good standard of general education, including GCSE Maths & English or equivalent.
- Proven computer experience (Word, Excel, Email, Internet & PowerPoint).
Desirable
- AMSPAR qualification, NVQ in Administration or equivalent. ECDL.
Experience
Essential
- Previous NHS or similar healthcare experience
- Ability and expertise in managing own workload. Experience of Excel, Windows and the use of databases
Desirable
- Experience of Galaxy, Dragon
- Use of electronic patient record systems such as the Patient Administration System (PAS) , Maxims
Person Specification
Qualifications
Essential
- Good standard of general education, including GCSE Maths & English or equivalent.
- Proven computer experience (Word, Excel, Email, Internet & PowerPoint).
Desirable
- AMSPAR qualification, NVQ in Administration or equivalent. ECDL.
Experience
Essential
- Previous NHS or similar healthcare experience
- Ability and expertise in managing own workload. Experience of Excel, Windows and the use of databases
Desirable
- Experience of Galaxy, Dragon
- Use of electronic patient record systems such as the Patient Administration System (PAS) , Maxims
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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