Admin Assistant

South Tyneside and Sunderland NHS Foundation Trust

This job is now closed

Job summary

Please note-Part Time 11.75 hours not 18.75 hours. Therefore salary now £7399.00

An exciting opportunity has become available in our Neurology Department. We are looking for a dynamic, enthusiastic person with a flexible approach to join our Neurology Administration Team as a Band 2 Administration Assistant on a part time basis.

The successful candidate will support the clinical and secretarial teams ensuring that our patients have a first class experience from the moment they make contact with the service. The post will require some flexibility across the service and the wider Division of Medicine to support service needs. The successful applicant will possess excellent audio typing skills, supported by an RSA 2 qualification or equivalent qualification or proven admin experience. Level 2 numeracy and literacy skills are essential to the posts and MUST be shown in your application, if these qualifications arent listed your application, you will not be shortlisted. If any further details are required, please contact the recruiting manager for this position.

Main duties of the job

The successful applicants will be motivated, enthusiastic and willing to work as part of a team. Experience of audio typing and/or keyboard skills are essential to the role. You will be able to demonstrate excellent organisational skills and be able to communicate effectively and have previous experience in a busy office environment. As part of the role, you will be providing dedicated admin support to consultants and specialist nurses, dealing with telephone/email queries, scanning, postal duties, booking patients in/out of the internal system and making any follow up appointments as required. The post is predominantly based at Sunderland however you would be expected to cover other areas over both the Sunderland and South Tyneside sites to support service needs. The post is 18.75 hours per week working between the hours of 8.30am and 5pm Monday to Friday.

About us

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One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.

We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.

The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements. The Trust will not accept applications which are found to be AI generated.

Date posted

18 March 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£11,807 a year PART TIME RATE

Contract

Permanent

Working pattern

Part-time

Reference number

C9155-MDAC-0325-34

Job locations

Sunderland Royal Hospital

Kayll Road

Sunderland

SR4 7TP

Job description

Job responsibilities

Please see attached Job Description for full details

To provide clerical support to the Division of Medicine under the supervision of Renal Secretaries

To be responsible for registering attendances and updating patient demographic details in the patient administration system.

To comply with the Trusts vision, values and behavioural compact.

To provide typing support to the Division of Medicine under the supervision of the Renal Secretaries.

Job description

Job responsibilities

Please see attached Job Description for full details

To provide clerical support to the Division of Medicine under the supervision of Renal Secretaries

To be responsible for registering attendances and updating patient demographic details in the patient administration system.

To comply with the Trusts vision, values and behavioural compact.

To provide typing support to the Division of Medicine under the supervision of the Renal Secretaries.

Person Specification

Attitude

Essential

Willing to work as part of a team.
Positive, friendly and co-operative.
Motivated and enthusiastic.
Good interpersonal skills.
Flexible and adaptable to change duties and working hours in accordance with service needs.
Team Player.
Committed to delivering quality patient care.

Experience

Essential

Experience of communicating with people at all levels both in person and in writing, by email and telephone.
Clerical experience in a busy office environment.
Confident, persuasive and able to communicate at all levels.
Experience of audio typing.

Desirable

Previous clerical experience within NHS setting.
Some experience of dealing with the public.

Skills & Knowledge

Essential

Good communication skills.
Knowledge of Microsoft Office.
Demonstrate excellent organisational skills.
Able to prioritise tasks.
Effective interpersonal skills.
Able to communicate messages and instructions accurately to colleagues, both verbally and in writing.

Desirable

Knowledge of Hospital V6, Medisec information systems.
Knowledge of NHS Waiting Time Targets.
Ability to use initiative, and practice effective time management.
Knowledge of medical terminology.
Customer care experience.

Qualifications

Essential

RSAII Typing/Word Processing/or minimum 2 years proven experience.
Educated to GCSE Level 2 (Numeracy and Literacy) standard or equivalent.

Desirable

EDCL or working towards.

Person Specification

Attitude

Essential

Willing to work as part of a team.
Positive, friendly and co-operative.
Motivated and enthusiastic.
Good interpersonal skills.
Flexible and adaptable to change duties and working hours in accordance with service needs.
Team Player.
Committed to delivering quality patient care.

Experience

Essential

Experience of communicating with people at all levels both in person and in writing, by email and telephone.
Clerical experience in a busy office environment.
Confident, persuasive and able to communicate at all levels.
Experience of audio typing.

Desirable

Previous clerical experience within NHS setting.
Some experience of dealing with the public.

Skills & Knowledge

Essential

Good communication skills.
Knowledge of Microsoft Office.
Demonstrate excellent organisational skills.
Able to prioritise tasks.
Effective interpersonal skills.
Able to communicate messages and instructions accurately to colleagues, both verbally and in writing.