South Tyneside and Sunderland NHS Foundation Trust

Personal Medical Secretary

This job is now closed

Job summary

An exciting opportunity has arisen to provide Personal Medical Secretary to support a Consultant surgeon in the Directorate of Vascular Surgery.You will be an integral part of the team acting as a direct link between patients and surgeons as well as being responsible for managing clinicians day to day clinical timetables and commitments.

The main duties of the role are to support the consultant surgeon organising their day to day clinical activities and commitments and be the direct link between the consultant and patients. They also include booking of theatre lists, typing of clinics and attention work, actioning notices and validation.

Main duties of the job

Applicants must have excellent organisational skills, be extremely efficient and be able to work under pressure as part of a large team and to tight deadlines.You must be able to prioritise and manage a busy workload and be committed to delivering the best care to patients.AMSPAR Diploma or OCR/RSA level 3 or equivalent are desirable but not essential, however you must have experience of working in a Medical Secretarial role or significant administration experience.A sound knowledge of medical terminology is desirable and the ability to demonstrate good audio-typewriting skills is required.Knowledge of Microsoft Office Packages (including Outlook and Excel) is essential.Applicants should be able to work under pressure and to tight deadlines, prioritise and manage a busy workload, excellent telephone manner and be committed to delivering the best care to patients.

About us

Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.

One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.

We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support.

The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements.

Date posted

05 July 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year (pro rata)

Contract

Permanent

Working pattern

Part-time

Reference number

C9155-GSAC-0723-03

Job locations

Sunderland Royal Hospital

Kayll Road

Sunderland

SR4 7TP

Job description

Job responsibilities

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.

Overall Job Purpose:

To provide a competent secretarial service to the Consultant and his/her team, making decisions and taking action on matters of a non-routine nature on their behalf.
To ensure that all clerical and secretarial functions pertaining to the Department are carried out in an efficient and cost effective manner according the Trust Secretarial standards, local and national standards.
To ensure Meditech V6 is accessed and utilised in a manner appropriate to the service, working in real time.
To maintain a waiting list position that meets national and local standards and CQUIN
To assure the Directorate Management team of a valid and contemporaneous waiting list position that meets national waiting time requirements.

Job description

Job responsibilities

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.

Overall Job Purpose:

To provide a competent secretarial service to the Consultant and his/her team, making decisions and taking action on matters of a non-routine nature on their behalf.
To ensure that all clerical and secretarial functions pertaining to the Department are carried out in an efficient and cost effective manner according the Trust Secretarial standards, local and national standards.
To ensure Meditech V6 is accessed and utilised in a manner appropriate to the service, working in real time.
To maintain a waiting list position that meets national and local standards and CQUIN
To assure the Directorate Management team of a valid and contemporaneous waiting list position that meets national waiting time requirements.

Person Specification

Qualifications

Essential

Basic Numeracy Skills to Level 1 or equivalent
Understand the role of the medical secretary
IT systems/software packages
GCSE English (Grade C/4or above) or equivalent
Audio-Typing
Microsoft Office Packages e.g.Word, Power Point, Excel, Access
AMSPAR Diploma or OCR/RSA3/NVQ 3 Business Administration or significant administration/secretarial experience. Minimum OCR level 3 Word Processing (or equivalent experience)

Desirable

Knowledge of medical terminology
Knowledge of data protection
Knowledge of IM&T Security
ECDL / IBT2
IT qualifications

Experience

Essential

Working in a busy office environment
Communicating with people at all levels

Desirable

Previous NHS experience
Previous medical secretarial experience
Using Meditech System

Skills

Essential

Secretarial skills
Communication skills
Organisational skills

Personal Qualities

Essential

Able to work under pressure
To meet deadlines and prioritise workload
Use initiative to problem solve
Able to work independently and as part of a team

Attitude

Essential

Approachable
Able to cope under pressure
Flexible approach to working
Committed to delivering quality patient care

Other

Essential

There may be the requirement to travel to other sites from which the Trust conducts its business, to work or provide cover and support. Therefore you must be able to meet the travel requirements of the role.

Person Specification

Qualifications

Essential

Basic Numeracy Skills to Level 1 or equivalent
Understand the role of the medical secretary
IT systems/software packages
GCSE English (Grade C/4or above) or equivalent
Audio-Typing
Microsoft Office Packages e.g.Word, Power Point, Excel, Access
AMSPAR Diploma or OCR/RSA3/NVQ 3 Business Administration or significant administration/secretarial experience. Minimum OCR level 3 Word Processing (or equivalent experience)

Desirable

Knowledge of medical terminology
Knowledge of data protection
Knowledge of IM&T Security
ECDL / IBT2
IT qualifications

Experience

Essential

Working in a busy office environment
Communicating with people at all levels

Desirable

Previous NHS experience
Previous medical secretarial experience
Using Meditech System

Skills

Essential

Secretarial skills
Communication skills
Organisational skills

Personal Qualities

Essential

Able to work under pressure
To meet deadlines and prioritise workload
Use initiative to problem solve
Able to work independently and as part of a team

Attitude

Essential

Approachable
Able to cope under pressure
Flexible approach to working
Committed to delivering quality patient care

Other

Essential

There may be the requirement to travel to other sites from which the Trust conducts its business, to work or provide cover and support. Therefore you must be able to meet the travel requirements of the role.