South Tyneside and Sunderland NHS Foundation Trust

Personal Medical Secretary

This job is now closed

Job summary

Applications for this vacancy are restricted to internal applicants only.

An exciting opportunity has arisen to provide Personal Medical Secretary to support a Consultant surgeon in the Directorate of General Surgery.You will be an integral part of the team acting as a direct link between patients and surgeons as well as being responsible for managing clinicians day to day clinical timetables and commitments.

Applicants must have excellent organisational skills, be extremely efficient and be able to work under pressure as part of a large team and to tight deadlines.You must be able to prioritise and manage a busy workload and be committed to delivering the best care to patients.

AMSPAR Diploma or OCR/RSA level 3 or equivalent are desirable but not essential, however you must have experience of working in a Medical Secretarial role or significant administration experience.A sound knowledge of medical terminology is desirable and the ability to demonstrate good audio-typewriting skills is required.Knowledge of Microsoft Office Packages (including Outlook and Excel) is essential.Applicants should be able to work under pressure and to tight deadlines, prioritise and manage a busy workload, excellent telephone manner and be committed to delivering the best care to patients.

Main duties of the job

Main duties will be to support the consultant surgeon organising their day to day clinical activities and commitments and be the direct link between the consultant and patients. Some of the main duties Include booking of theatre lists, typing of clinics and attention work, actioning notices and validation.

Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visitGov.UKfor further information.

About us

Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.

One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.

We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.

The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements. The Trust will not accept applications which are found to be AI generated.

Date posted

24 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9155-GSAC-0225-38

Job locations

Sunderland Royal Hospital

Kayll Road

Sunderland

SR47TP

Job description

Job responsibilities

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.

To provide a competent secretarial service to the Consultant and his/her team, making decisions and taking action on matters of a non-routine nature on their behalf.
To ensure that all clerical and secretarial functions pertaining to the Department are carried out in an efficient and cost effective manner according the Trust Secretarial standards, local and national standards.
To ensure Meditech V6 is accessed and utilised in a manner appropriate to the service, working in real time.
To maintain a waiting list position that meets national and local standards and CQUIN.
To assure the Directorate Management team of a valid and contemporaneous waiting list position that meets national waiting time requirements.

Job description

Job responsibilities

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.

To provide a competent secretarial service to the Consultant and his/her team, making decisions and taking action on matters of a non-routine nature on their behalf.
To ensure that all clerical and secretarial functions pertaining to the Department are carried out in an efficient and cost effective manner according the Trust Secretarial standards, local and national standards.
To ensure Meditech V6 is accessed and utilised in a manner appropriate to the service, working in real time.
To maintain a waiting list position that meets national and local standards and CQUIN.
To assure the Directorate Management team of a valid and contemporaneous waiting list position that meets national waiting time requirements.

Person Specification

Personal Qualities

Essential

Able to work under pressure.
To meet deadlines and prioritise workload.
Use initiative to problem solve.
Able to work independently and as part of a team.

Experience

Essential

Working in a busy office environment.
Communicating with people at all levels.

Desirable

Previous NHS experience.
Previous medical secretarial experience.
Using Meditech System.

Qualifications

Essential

Basic Numeracy Skills to Level 1 or equivalent.
Understand the role of the medical secretary.
IT systems/software packages.
GCSE English (Grade C/4or above) or equivalent.
Audio-Typing.
Microsoft Office Packages e.g.Word, Power Point, Excel, Access.
AMSPAR Diploma or OCR/RSA3/NVQ 3 Business Administration or significant administration/secretarial experience. Minimum OCR level 3 Word Processing (or equivalent experience).

Desirable

Knowledge of medical terminology.
Knowledge of data protection.
Knowledge of IM&T Security.
ECDL / IBT2.
IT qualifications.

Other

Essential

There may be the requirement to travel to other sites from which the Trust conducts its business, to work or provide cover and support. Therefore you must be able to meet the travel requirements of the role.

Attitude

Essential

Approachable.
Able to cope under pressure.
Flexible approach to working.
Committed to delivering quality patient care.

Skills

Essential

Secretarial skills.
Communication skills.
Organisational skills.

Person Specification

Personal Qualities

Essential

Able to work under pressure.
To meet deadlines and prioritise workload.
Use initiative to problem solve.
Able to work independently and as part of a team.

Experience

Essential

Working in a busy office environment.
Communicating with people at all levels.

Desirable

Previous NHS experience.
Previous medical secretarial experience.
Using Meditech System.

Qualifications

Essential

Basic Numeracy Skills to Level 1 or equivalent.
Understand the role of the medical secretary.
IT systems/software packages.
GCSE English (Grade C/4or above) or equivalent.
Audio-Typing.
Microsoft Office Packages e.g.Word, Power Point, Excel, Access.
AMSPAR Diploma or OCR/RSA3/NVQ 3 Business Administration or significant administration/secretarial experience. Minimum OCR level 3 Word Processing (or equivalent experience).

Desirable

Knowledge of medical terminology.
Knowledge of data protection.
Knowledge of IM&T Security.
ECDL / IBT2.
IT qualifications.

Other

Essential

There may be the requirement to travel to other sites from which the Trust conducts its business, to work or provide cover and support. Therefore you must be able to meet the travel requirements of the role.