Job summary
There is an excellent permanent opportunity to work
within the Data Quality Assurance department within South Tyneside and
Sunderland NHS Foundation Trust.
The role requires comprehensive, high quality
secretarial support to the Head of Service and senior team members of the
Department. The successful candidate will co-ordinate secretarial services,
including preparation of agendas and papers, minute taking, taking follow up
action as required, diary management, drafting reports and correspondence and
supporting in smooth running of the department.
The post holder is expected to work autonomously, be
proactive and exercise personal initiative and judgment in an efficient manner
and can build and maintain good working relationships with all stakeholders,
both internally and externally.
Main duties of the job
The main duties
of the role will be to provide comprehensive administrative support across the
Department. The candidate will need to have excellent organisation and
communication skills with knowledge of diary management and meeting support
including preparing agendas and papers within required timescales. Excellent
attention to details and accuracy is essential for this role.
Experience of
working with computer packages including Word, Outlook/Emails, Excel, PowerPoint
etc is essential along with experience of managing own workloads and working autonomously
The role is
part-time working 28.5 hours per week over 4 or 5 days, days are negotiable and
there will also be an opportunity for the role to work agile or office based.
About us
Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.
One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.
We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.
The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements. The Trust will not accept applications which are found to be AI generated.
Job description
Job responsibilities
The purpose of this role is to provide
comprehensive, high quality secretarial support to the Head of Service and
senior team members of the Department. The successful candidate will co-ordinate
secretarial services, including preparation of agendas and papers, minute
taking, taking follow up action as required, diary management, drafting reports
and correspondence and supporting in smooth running of the department.
The post holder is expected to work
autonomously, be proactive and exercise personal initiative and judgment in an
efficient manner and can build and maintain good working relationships with all
stakeholders, both internally and externally.
To comply
with the trusts vision, values and behavioural compact.
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE
Job description
Job responsibilities
The purpose of this role is to provide
comprehensive, high quality secretarial support to the Head of Service and
senior team members of the Department. The successful candidate will co-ordinate
secretarial services, including preparation of agendas and papers, minute
taking, taking follow up action as required, diary management, drafting reports
and correspondence and supporting in smooth running of the department.
The post holder is expected to work
autonomously, be proactive and exercise personal initiative and judgment in an
efficient manner and can build and maintain good working relationships with all
stakeholders, both internally and externally.
To comply
with the trusts vision, values and behavioural compact.
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE
Person Specification
Physical Skills
Essential
- Ability to work with constant interruptions from telephone calls and visitors
- Must be trustworthy and discreet
- Must be self-motivated with the ability to act under pressure
- Maintain the confidentiality of the Trust and patient information and use such information only as authorised for specific purposes
- Ability to demonstrate the Trusts values
- Undertake personal development, mandatory training and appraisal
- Ability to work flexibly dependent on the needs of the service, including on occasion outside of core working hours
- Excellent time management
Desirable
- To be able to meet the travel requirements of the role.
Skills and Knowledge
Essential
- Able to use own initiative and work without supervision, prioritising work as required to meet exacting deadlines
- Able to work to strict deadlines in a pressurised environment
- Possess excellent administrative and communication skills
- Ability to recognise the importance, confidentiality and sensitivity of issues and act with the utmost discretion
- Excellent care with compassion skills with the ability to adhere to strict deadlines
- Excellent attention to detail and accuracy in production of work
- Ability to liaise and coordinate with teams from other departments/hospitals
- Good communication skills, both written and oral
Desirable
Qualifications
Essential
- GCSE Level (A-C) English Language and Maths or equivalent standard NVQ level 3
Desirable
- Shorthand qualification
- Secretarial qualifications, (RSA Grade III typing or equivalent)
Experience
Essential
- Demonstrable experience as a Personal Assistant to senior manager level
- Computer literate in: Word processing / Email / PowerPoint / Microsoft Office / Databases / Excel or equivalent
- Experience of managing busy diaries and general office practice
- Experience of working in a busy office, managing own workloads
- Experience of working with the public and staff at all levels in an organisation
- Experience of minute taking
Desirable
- Understanding and knowledge of the structure and workings of the NHS
Person Specification
Physical Skills
Essential
- Ability to work with constant interruptions from telephone calls and visitors
- Must be trustworthy and discreet
- Must be self-motivated with the ability to act under pressure
- Maintain the confidentiality of the Trust and patient information and use such information only as authorised for specific purposes
- Ability to demonstrate the Trusts values
- Undertake personal development, mandatory training and appraisal
- Ability to work flexibly dependent on the needs of the service, including on occasion outside of core working hours
- Excellent time management
Desirable
- To be able to meet the travel requirements of the role.
Skills and Knowledge
Essential
- Able to use own initiative and work without supervision, prioritising work as required to meet exacting deadlines
- Able to work to strict deadlines in a pressurised environment
- Possess excellent administrative and communication skills
- Ability to recognise the importance, confidentiality and sensitivity of issues and act with the utmost discretion
- Excellent care with compassion skills with the ability to adhere to strict deadlines
- Excellent attention to detail and accuracy in production of work
- Ability to liaise and coordinate with teams from other departments/hospitals
- Good communication skills, both written and oral
Desirable
Qualifications
Essential
- GCSE Level (A-C) English Language and Maths or equivalent standard NVQ level 3
Desirable
- Shorthand qualification
- Secretarial qualifications, (RSA Grade III typing or equivalent)
Experience
Essential
- Demonstrable experience as a Personal Assistant to senior manager level
- Computer literate in: Word processing / Email / PowerPoint / Microsoft Office / Databases / Excel or equivalent
- Experience of managing busy diaries and general office practice
- Experience of working in a busy office, managing own workloads
- Experience of working with the public and staff at all levels in an organisation
- Experience of minute taking
Desirable
- Understanding and knowledge of the structure and workings of the NHS
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