Job summary
We are
looking for an exceptional Personal Assistant and Administrator to join our
Corporate Affairs and Charity Team.
You will play a vital role in the day to day running
of the Corporate Affairs office, including supporting the Head of Corporate
Affairs and Charity with a range of admin tasks. You will also be part of the
Trusts STS Charity team, co-ordinating donations and fundraising activity and
being the first point of contact for the Charity office.
What
we can offer
-
A
rewarding role which provides lots of opportunity for personal development.
-
Competitive
pay and benefits (including agile and flexible working, generous annual leave,
and pension and lots of support tailored around your health and wellbeing)
-
A
workplace which promotes equality, diversity and inclusion.
If you feel inspired by this opportunity, get in
touch with Nichola Taylor, Head of Corporate Affairs and Charity for an
informal chat.
Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visitGov.UKfor further information.
Main duties of the job
You will
provide comprehensive administrative support to the Head of Corporate Affairs
and Charity. Including diary management, document management and supporting the
day to day running of the STS Charity office.
This is a
varied role in which no day will be the same. You will support many of the
teams main functions, including organising the Staff Awards, Freedom of
Information Requests, Trust membership and administration of our new Shadow
Board.
Youll be highly
organised with experience of working in a busy office environment and be an
excellent communicator. As the first point of contact for the charity office,
you will deal with enquiries about fundraising activity as well as processing
donations and keeping records up to date.
You will
have a proven track record within a personal assistant or administrative role. Youll
be able to work independently with autonomy and will be able to manage a number
of projects and demands. Most importantly, you will have a desire to do the
very best for our patients and have empathy with the aims and objectives of our
STS Charity.
You can find out more about what
its like to work as part of #TeamSTSFT here - https://youtu.be/UsBhFv9r9eU.
About us
Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.
One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.
We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.
The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements. The Trust will not accept applications which are found to be AI generated.
Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
- To
provide administrative support to the Trusts Head of Corporate Affairs and
Charity.
In
addition specific administrative support to:
-
Help
manage the day to day running of the Trust charity STS Charity.
- The
Assistant Trust Secretary in relation to management of freedom of information
requests and also Foundation Trust membership database management.
- Other
senior managers and functions if required.
The
successful candidate will have excellent organisational skills. They will be
flexible and able to work on their own initiative in resolving problems when
they arise and with a consistently high professional approach. Experience of
managing diaries and minute taking is essential as is being able to deal with
sensitive matters in a discrete and confidential way. The
post holder may also be required to cover during periods of annual leave for
the Personal Assistant to the Director of Corporate Affairs and Legal.
Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
- To
provide administrative support to the Trusts Head of Corporate Affairs and
Charity.
In
addition specific administrative support to:
-
Help
manage the day to day running of the Trust charity STS Charity.
- The
Assistant Trust Secretary in relation to management of freedom of information
requests and also Foundation Trust membership database management.
- Other
senior managers and functions if required.
The
successful candidate will have excellent organisational skills. They will be
flexible and able to work on their own initiative in resolving problems when
they arise and with a consistently high professional approach. Experience of
managing diaries and minute taking is essential as is being able to deal with
sensitive matters in a discrete and confidential way. The
post holder may also be required to cover during periods of annual leave for
the Personal Assistant to the Director of Corporate Affairs and Legal.
Person Specification
Qualifications
Essential
- GCSE Level (A-C) English Language and Maths or equivalent standard NVQ level 3.
Desirable
- Shorthand qualification.
- Secretarial qualifications, (RSA Grade III typing or equivalent).
Experience
Essential
- Demonstrable experience as a Personal Assistant to Director or senior manager level.
- Computer literate in: Word processing / Email / PowerPoint / Microsoft Office / Databases / Excel or equivalent.
- Experience of managing busy diaries and general office practice.
- Experience of working in a busy office, managing own workloads.
- Experience of working with the public and staff at all levels in an organisation.
- Experience of minute taking.
Desirable
- Understanding and knowledge of the structure and workings of the NHS.
Skills and Knowledge
Essential
- Able to use own initiative and work without supervision, prioritising work as required to meet exacting deadlines.
- Able to work to strict deadlines in a pressurised environment.
- Possess excellent administrative and communication skills.
- Ability to recognise the importance, confidentiality and sensitivity of issues and act with the utmost discretion.
- Excellent care with compassion skills with the ability to adhere to strict deadlines.
- Excellent attention to detail and accuracy in production of work.
- Ability to liaise and coordinate with teams from other departments/hospitals.
- Good communication skills, both written and oral.
Desirable
Physical Skills
Essential
- Ability to work with constant interruptions from telephone calls and visitors.
- Must be trustworthy and discreet.
- Must be self-motivated with the ability to act under pressure.
- Maintain the confidentiality of the Trust and patient information and use such information only as authorised for specific purposes.
- Ability to demonstrate the Trusts values.
- Undertake personal development, mandatory training and appraisal.
- Ability to work flexibly dependent on the needs of the service, including on occasion outside of core working hours.
- Excellent time management.
Desirable
- To be able to meet the travel requirements of the role.
Person Specification
Qualifications
Essential
- GCSE Level (A-C) English Language and Maths or equivalent standard NVQ level 3.
Desirable
- Shorthand qualification.
- Secretarial qualifications, (RSA Grade III typing or equivalent).
Experience
Essential
- Demonstrable experience as a Personal Assistant to Director or senior manager level.
- Computer literate in: Word processing / Email / PowerPoint / Microsoft Office / Databases / Excel or equivalent.
- Experience of managing busy diaries and general office practice.
- Experience of working in a busy office, managing own workloads.
- Experience of working with the public and staff at all levels in an organisation.
- Experience of minute taking.
Desirable
- Understanding and knowledge of the structure and workings of the NHS.
Skills and Knowledge
Essential
- Able to use own initiative and work without supervision, prioritising work as required to meet exacting deadlines.
- Able to work to strict deadlines in a pressurised environment.
- Possess excellent administrative and communication skills.
- Ability to recognise the importance, confidentiality and sensitivity of issues and act with the utmost discretion.
- Excellent care with compassion skills with the ability to adhere to strict deadlines.
- Excellent attention to detail and accuracy in production of work.
- Ability to liaise and coordinate with teams from other departments/hospitals.
- Good communication skills, both written and oral.
Desirable
Physical Skills
Essential
- Ability to work with constant interruptions from telephone calls and visitors.
- Must be trustworthy and discreet.
- Must be self-motivated with the ability to act under pressure.
- Maintain the confidentiality of the Trust and patient information and use such information only as authorised for specific purposes.
- Ability to demonstrate the Trusts values.
- Undertake personal development, mandatory training and appraisal.
- Ability to work flexibly dependent on the needs of the service, including on occasion outside of core working hours.
- Excellent time management.
Desirable
- To be able to meet the travel requirements of the role.
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