South Tyneside and Sunderland NHS Foundation Trust

Directorate Manager Support

This job is now closed

Job summary

The post is full time over a 5-day week with the potential for flexible working arrangements.
To be a key member of the Medical Education Team with responsibility for the diary management of the Medical Education Manager and Director of Medical Education.

Main duties of the job

Provide administration support to the Medical Education Manager & act as central point of contact for all enquiries to the Medical Education Manager.
Work as an integral member of the Medical Education Team, providing cover for colleagues as and when necessary.
Provide support to all areas within the department (Undergraduate office, Foundation team, Postgraduate team and Quality team) as directed by the Medical Education Manager to ensure efficient running to achieve departmental objective of providing quality Undergraduate and Postgraduate medical education.
Liaise with external stakeholders to organise conferences as required to include booking venues, catering, inviting delegates and circulating programmes.
Provide secretarial support co-ordinating and arranging meetings, confident minute taking, ability to follow up action points.
Identify issues promptly, have the ability to problem solve within remit, escalating to line manager where unable to resolve.
Process orders via Oracle, liaise with finance, raise petty cash remittance.
Liaise with external stakeholders to organise conferences as required to include booking venues, catering, inviting delegates and circulating programmes.
To collect, collate and circulate, as appropriate, specific information required by the Manager, including study leave, appraisals, annual and sickness leave.
Update electronic calendars and preparing resources ahead of meetings.

About us

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One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.

We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.

The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements. The Trust will not accept applications which are found to be AI generated.

Date posted

07 November 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9155-CRAC-1124-15

Job locations

Sunderland Royal Hospital

Kayll Road

Sunderland

SR4 7TP

Job description

Job responsibilities

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE

Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visit Gov.UK for further information.

The post holder will provide comprehensive administrative and secretarial support to the Directorate Manager and the Director of Medical Education.

To provide support to the Medical Education Manager and Director of Medical Education in formulating directorate plans, policies and strategies, and monitoring arrangements for their implementation.

To provide an efficient, effective and robust secretarial service to the Medical Education Manager, including arranging meeting, agendas, circulating papers minute taking, managing diaries, taking messages and general office duties.

To process orders via Oracle, liaise with finance, raise petty cash remittance.

To collect, collate and circulate, as appropriate, specific information required by the Manager, including study leave, appraisals, annual and sickness leave.

Liaise with external stakeholders to organise conferences as required to include booking venues, catering, inviting delegates and circulating programmes.

To work with, and provide cover for, other admin staff, if required, within the department.

Any other duties appropriate to band and post as requested by the Manager.