Job summary
An exciting
opportunity has arisen to join the Safeguarding and Cared for Children admin team.
We are looking to recruit a capable, helpful and enthusiastic administrator who
will be a key player in providing administration support to the staff within
the team. The role will be:
Manages own
workload, required to act independently deciding when it is necessary to refer
to their manager.
Liaise with
staff, multi-agency/ external agency representatives, patient/ carer groups, in
receiving or delivering information, meeting invitations, meeting minutes
Processes a
variety of data and administration sources including excel data bases, other
Trust IT systems, Microsoft packages, disseminating and storing a variety of
communications in varying formats
Prepare formal
agendas and minutes and timetable for papers for a number of Committees e.g
Joint Safeguarding Operational Group.
The ideal
candidate will have at least 2 years experience in a busy office environment
and have standard computer skills.
Excellent organisational skills and effective written and oral
communication skills are required with the ability to organise workload and
prioritise competing demands.
If you have
proven experience in an administrative/support role we would like to hear from
you.
In addition to
the skills above you will need to have the ability to maintain confidentiality
and security and the ability to work a part of a team.
The post is
based at The Childrens Centre Durham Road - Monday to Friday 8.30 - 5.00pm.
Main duties of the job
Key
requirements:
Effective written and oral
communication skills
Ability to organise workload and
prioritise competing demands
Experienced in using Microsoft Office
including PowerPoint and familiar with health IT systems
Knowledge of electronic mail
Possession of a typewriting or word
processing qualification i.e. RSA ll / NVQ 3
Advanced keyboard skills
Ability to work as part of a team and
on own initiative
Ability to maintain confidentiality /
security, be flexible and adaptable
Enthusiasm, initiative and positive
approach to career and personal
development
Interview date
will be 16th October at Durham Road, Children Centre.
About us
Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.
One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.
We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support.
The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements.
Job description
Job responsibilities
As part of the administration team, to provide
comprehensive confidential administrative support service to all members of the
safeguarding and Cared for Children Team.
To ensure that systems are standardised to meet the
needs of the organisation.
To work as part of an administration team in
supporting the safeguarding and cared for children admin lead in ensuring all
procedures and processes are in place.
To provide effective and comprehensive secretarial
and administrative support to the safeguarding and cared for children staff within
the teams.
To deliver a high quality safeguarding and cared for
children service, as part of the multi-disciplinary team by undertaking a range
of non-clinical tasks.
To lead on administrative projects.
Complete relevant documentation in a
contemporaneously manner.
To monitor and manage cared for children
appointments.
PLEASE REFER TO ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
Job description
Job responsibilities
As part of the administration team, to provide
comprehensive confidential administrative support service to all members of the
safeguarding and Cared for Children Team.
To ensure that systems are standardised to meet the
needs of the organisation.
To work as part of an administration team in
supporting the safeguarding and cared for children admin lead in ensuring all
procedures and processes are in place.
To provide effective and comprehensive secretarial
and administrative support to the safeguarding and cared for children staff within
the teams.
To deliver a high quality safeguarding and cared for
children service, as part of the multi-disciplinary team by undertaking a range
of non-clinical tasks.
To lead on administrative projects.
Complete relevant documentation in a
contemporaneously manner.
To monitor and manage cared for children
appointments.
PLEASE REFER TO ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
Person Specification
Experience
Essential
- At least 2 years experience in a busy office environment
- Experience of communicating with people of all levels both in person, via telephone and in writing
Desirable
- Experience of working in the NHS or public Sector and/or Safeguarding experience
Physical Requirements
Essential
- Ability to maintain confidentiality and security
- Be flexible and adaptable
- Enthusiasm, initiative and positive approach to career and personal development
- Able to move and handle safely and to sit at workstations as necessary to perform the post
- Ability to work under pressure and be adaptable
- Ability to be an effective team member across multi-agency disciplines
- Ability to plan and manage workload
- Able to work effectively in a muti-disciplinary team
- Able to use own initiative to resolve routine queries
Skills, Attributes and Knowledge
Essential
- Effective written and oral communication skills
- Ability to organise workload and prioritise competing demands
- Experience in using Microsoft Office packages
- Knowledge of electronic mail
- Ability to work as part of a team and on own initiative
- Ability to adapt well to new processes
Desirable
- Experience of audio typing
- Ability to use initiative, and practice effective time management
- Knowledge of medical terminology
- Customer care experience
Other
Essential
- To be flexible as cross site cover may be necessary. Locations may include Sunderland Royal Hospital, Childrens Centre and Town Hall
Desirable
Qualifications
Essential
- Possession of a typewriting or word processing qualification i.e. RSA ll
- Level 2 Numeracy and literacy skills to level 2 or equivalent
Desirable
- Knowledge of Hospital V6, Medisec, Emmis information systems EDCL or working towards
- NVQ level 3
Person Specification
Experience
Essential
- At least 2 years experience in a busy office environment
- Experience of communicating with people of all levels both in person, via telephone and in writing
Desirable
- Experience of working in the NHS or public Sector and/or Safeguarding experience
Physical Requirements
Essential
- Ability to maintain confidentiality and security
- Be flexible and adaptable
- Enthusiasm, initiative and positive approach to career and personal development
- Able to move and handle safely and to sit at workstations as necessary to perform the post
- Ability to work under pressure and be adaptable
- Ability to be an effective team member across multi-agency disciplines
- Ability to plan and manage workload
- Able to work effectively in a muti-disciplinary team
- Able to use own initiative to resolve routine queries
Skills, Attributes and Knowledge
Essential
- Effective written and oral communication skills
- Ability to organise workload and prioritise competing demands
- Experience in using Microsoft Office packages
- Knowledge of electronic mail
- Ability to work as part of a team and on own initiative
- Ability to adapt well to new processes
Desirable
- Experience of audio typing
- Ability to use initiative, and practice effective time management
- Knowledge of medical terminology
- Customer care experience
Other
Essential
- To be flexible as cross site cover may be necessary. Locations may include Sunderland Royal Hospital, Childrens Centre and Town Hall
Desirable
Qualifications
Essential
- Possession of a typewriting or word processing qualification i.e. RSA ll
- Level 2 Numeracy and literacy skills to level 2 or equivalent
Desirable
- Knowledge of Hospital V6, Medisec, Emmis information systems EDCL or working towards
- NVQ level 3
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