Job summary
We are recruiting an Apprentice Information
Assistant to our Information Services team, to support high quality data
visualisation reports for our operational, clinical and corporate teams to help
manage services and improve patient care in the organisation.
This is a challenging but
rewarding opportunity to join a team that works with a wide range of customers
across most departments in the Trust.
Collaborative working with a variety of staff at all levels is a key
element of the role to achieve our shared goals and objectives.
The candidate should have experience
of using data, good administrative skills and be detailed-oriented, along with being
able to work on their own initiative and manage/prioritise workload effectively
to achieve deadlines. Knowledge and
experience of database principles and MS Excel is preferable.
The
duration of the apprenticeship is 24 months subject to regular reviews to
demonstrate progress and following successful completion will move into a
substantive position. Apprentices will
commence on Annex 21 of the salary stated and to support development
in the role the postholder is required to complete a L3 Business Administrator
Standard over the period of the apprenticeship. 5 GCSEs Grade A-C (level 2), including Maths and English are
essential for the role.
Main duties of the job
To support the Reporting Manager & Assistant Reporting Managers in providing a timely response to queries based on standard information flowsFacilitate production & maintenance of routine information reportsMaintain the team tracking log for all information requests including ad-hoc and FOI' requests & produce management information on a regular basisMaintain & administer team logs relating to our information governance requirementsMaintain & administer GDPR Safe haven & Cyber Security protocols of all datasets, submissions & regular reportingOversee data Launchpad accessibility, ensuring that end users have the required access to relevant reportsAct as team librarian for routing data Launchpad reports, including maintaining & updating relevant metadata that facilitates efficient & effective report location for end usersDevelop an understanding of the systems & reports available to meet customers information needsAssist in ensuring effective communications within the departmentReview themes for ad hoc performance information requests to inform production of this information on a regular basisEnsure local information is produced in accordance with agreed statutory and/or local definitions
About us
Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.
One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.
We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.
The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements.
Job description
Job responsibilities
Apprentices will undertake an initial structured departmental induction and training
programme throughout the apprenticeship to provide efficient, effective and timely support
to ensure the appropriate provision of information. This includes the provision and
maintenance of internal information reports, updating and maintaining our information
governance requirements, overseeing data Launchpad accessibility, as well as GDPR
Safe haven and Cyber Security protocols of all datasets, submissions and regular
reporting.
PLEASE SEE FULL JOB DESCRIPTION FOR FURTHER DETIALS
Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visitGov.UKfor further information
Job description
Job responsibilities
Apprentices will undertake an initial structured departmental induction and training
programme throughout the apprenticeship to provide efficient, effective and timely support
to ensure the appropriate provision of information. This includes the provision and
maintenance of internal information reports, updating and maintaining our information
governance requirements, overseeing data Launchpad accessibility, as well as GDPR
Safe haven and Cyber Security protocols of all datasets, submissions and regular
reporting.
PLEASE SEE FULL JOB DESCRIPTION FOR FURTHER DETIALS
Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visitGov.UKfor further information
Person Specification
Experience
Essential
- Experience of working with data within education
Desirable
- Experience of working in an NHS organisation
- Experience of the Meditech Patient Administration System
- Understanding of IM&T Security and Data Protection principles
Skills and Knowledge
Essential
- Good communication and interpersonal skills
- Good administrative skills
- Understanding of data administration good practice
- Ability to prioritise workload to meet deadlines
- Ability to work under pressure and use own initiative
- Methodical and process orientated
- Team worker
- Flexible and proactive approach
Desirable
- Good use of Microsoft Software such as Excel/Word/Access.
- Analytical skills
- Knowledge of Project management principles
Qualifications
Essential
- 5 GCSEs Grade A-C (level 2) including Maths and English
- Willingness to complete L3 Business Administrator Apprenticeship standard
Desirable
- Microsoft Office training including Excel, Access & Word
Physical Skills
Essential
- Ability to work at workstation and use PC for extended periods of time
- Moving and handling best practice in relation to working at a workstation
- Requirement to concentrate for long periods of time on specific tasks in order to meet deadlines
Person Specification
Experience
Essential
- Experience of working with data within education
Desirable
- Experience of working in an NHS organisation
- Experience of the Meditech Patient Administration System
- Understanding of IM&T Security and Data Protection principles
Skills and Knowledge
Essential
- Good communication and interpersonal skills
- Good administrative skills
- Understanding of data administration good practice
- Ability to prioritise workload to meet deadlines
- Ability to work under pressure and use own initiative
- Methodical and process orientated
- Team worker
- Flexible and proactive approach
Desirable
- Good use of Microsoft Software such as Excel/Word/Access.
- Analytical skills
- Knowledge of Project management principles
Qualifications
Essential
- 5 GCSEs Grade A-C (level 2) including Maths and English
- Willingness to complete L3 Business Administrator Apprenticeship standard
Desirable
- Microsoft Office training including Excel, Access & Word
Physical Skills
Essential
- Ability to work at workstation and use PC for extended periods of time
- Moving and handling best practice in relation to working at a workstation
- Requirement to concentrate for long periods of time on specific tasks in order to meet deadlines
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