Admin Team Lead

Job summary

This is a 12 months fixed term post.

The post holder will be responsible for the management of the admin team ensuring effective performance, including coordination of administrative work, supervising staff, maintaining cover, carrying out staff performance reviews and ensuring training and development for the staff that they are responsible for.

Candidates should be qualified to NVQ Level 3 in Business & Administration or equivalent. Experience of database management and input, complex diary management, planning and organising complex meetings and experience in attending and recording minutes of meetings accurately would be desirable.

The post holder must also have the ability to communicate effectively with people at all levels by telephone and in person and display the ability to follow policies and procedures. Excellent organisational skills and time management skills are essential.

The post holder should have a working knowledge of all computer packages. They should be able to demonstrate excellent keyboard skills and a knowledge of IT packages are essential. Experience in the use of excel would also be desirable.

Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visit Gov.UK for further information.

Main duties of the job

Main Duties include:

• Provides high quality secretarial and administrative support.
• Schedules appointments and books meetings including those with partner organisation.
• Use various database and spreadsheet computer packages to initiate and maintain records as appropriate, collate information received and generate statistics for analytical purposes and distribution of information on a weekly, monthly or yearly basis.
• Prepares Power Point and equipment for presentations as required.
• Establishes and maintains communication with professional and non-professional groups for routine and daily operational matters with an appropriate level of understanding overcoming any differences in communication between the people involved, including enquiries face-to-face or via telephone.
• To arrange clinical meetings, take minutes and produce accurate information for circulation.
• To develop and implement own skills and knowledge gained to enhance the planning and organisation within the job role and contribute to the development of others.
• Carry out appraisals and PDPs for admin staff.
• Interview and recruit new administrative staff.
• Monitor annual leave and sickness absence of admin staff.
• Co-ordinate holiday cover / rotas for admin staff ensuring appropriate cover at all times.
• Chair admin team meetings and record actions.

Working hours are Monday Friday 8.30-5.00.

About us

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One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.

We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.

The Trust employs around 8,600 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements. The Trust will not accept applications which are found to be AI generated.

Employer details

Employer name

South Tyneside and Sunderland NHS Foundation Trust

Address

Monkton Hall Hospital

Monkton Lane

Monkton Village

Jarrow

Tyne And Wear

NE32 5NN

Employer's website

https://www.stsft.nhs.uk (Opens in a new tab)

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Employer details

Employer name

South Tyneside and Sunderland NHS Foundation Trust

Address

Monkton Hall Hospital

Monkton Lane

Monkton Village

Jarrow

Tyne And Wear

NE32 5NN

Employer's website

https://www.stsft.nhs.uk (Opens in a new tab)

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