Job summary
Applications for this vacancy are restricted to current Trust employees only.
We are looking to recruit a Medical Secretary to join our
current Admin Team at St Benedicts Hospice and Centre for Specialist
Palliative Care. This post is a 30 hour
post (working over 4 days Monday to Friday but these days are negotiable).
The post holder will be responsible for the provision on medical secretary
cover to medical staff based at St Benedicts Hospice and Centre for Specialist
Palliative Care as the service requires.
Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visit Gov.UK for further information.
Main duties of the job
-
To
provide a comprehensive and effective secretarial service to the Consultants
and medical staff at South Tyneside Specialist Palliative Care Team and other
members of the specialist palliative care team.
- To
act as a pivotal role for all communication with patients and professional
health colleagues within the multi-disciplinary team, internal departments and
external agencies as necessary, to ensure continuity of patient care.
- To
provide a competent secretarial service to the Consultant and his/her team,
making decisions and taking action on matters of a non-routine nature on their
behalf.
- To
ensure that all clerical and secretarial functions pertaining to the Department
are carried out in an efficient and cost effective manner according the Trust
Secretarial standards, local and national standards.
- To
ensure Meditech V6/Emis is accessed and utilised in a manner appropriate to the
service, working in real time.
- To
maintain a waiting list position that meets national and local standards.
- To
comply with the Trusts vision, values and behavioural compact.
About us
Please add your telephone number to your application form so we can contact you quickly if required.
One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.
We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for us. We also provide access to high quality education, training, career progression and support. Flexible working is supported via our Flexible Working Policy.
The Trust employs around 8,746 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Care Co-ordinator to help staff with childcare arrangements.If you use AI,
and it poses a risk to the integrity of your individual recruitment process, we
may withdraw your application at any stage of the process.
Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
- To provide a comprehensive and effective secretarial service to the Consultants
and medical staff at South Tyneside Specialist Palliative Care Team and other
members of the specialist palliative care team.
- To act as a pivotal role for all communication with patients and professional
health colleagues within the multi-disciplinary team, internal departments and
external agencies as necessary, to ensure continuity of patient care.
- To provide a competent secretarial service to the Consultant and his/her
team, making decisions and taking action on matters of a non-routine nature
on their behalf.
- To ensure that all clerical and secretarial functions pertaining to the
Department are carried out in an efficient and cost effective manner according
the Trust Secretarial standards, local and national standards.
- To ensure Meditech V6/Emis is accessed and utilised in a manner appropriate
to the service, working in real time.
- To maintain a waiting list position that meets national and local standards and
CQUIN where appropriate.
- To assure the Directorate Management team of a valid and contemporaneous
waiting list position that meets national waiting time requirements.
- To comply with the Trusts vision, values and behavioural compact.
Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
- To provide a comprehensive and effective secretarial service to the Consultants
and medical staff at South Tyneside Specialist Palliative Care Team and other
members of the specialist palliative care team.
- To act as a pivotal role for all communication with patients and professional
health colleagues within the multi-disciplinary team, internal departments and
external agencies as necessary, to ensure continuity of patient care.
- To provide a competent secretarial service to the Consultant and his/her
team, making decisions and taking action on matters of a non-routine nature
on their behalf.
- To ensure that all clerical and secretarial functions pertaining to the
Department are carried out in an efficient and cost effective manner according
the Trust Secretarial standards, local and national standards.
- To ensure Meditech V6/Emis is accessed and utilised in a manner appropriate
to the service, working in real time.
- To maintain a waiting list position that meets national and local standards and
CQUIN where appropriate.
- To assure the Directorate Management team of a valid and contemporaneous
waiting list position that meets national waiting time requirements.
- To comply with the Trusts vision, values and behavioural compact.
Person Specification
Qualifications
Essential
- OCR/RSA3 typing/wordprocessing/business admin or equivalent experience.
- Good standard of general education including GCSE in English.
Desirable
- AMSPAR Diploma.
- Audiotyping certificate.
Skills / Attributes / Knowledge
Essential
- Knowledge of medical terminology.
- Knowledge of Microsoft Office Packages.
- Understanding of palliative care.
- Knowledge of EMIS system and/or Hospital Information System (Meditec).
Desirable
- Willing to undertaken necessary additional training.
Physical Requirements
Essential
- To work under pressure to tight deadlines.
- To work independently or as part of a team.
- To deal effectively with patient enquiries.
- To use initiative to problem solve.
Experience
Essential
- At least 2 years recent experience in a medical secretarial role or relevant experience in a healthcare setting.
- Experience of a full range of secretarial procedures including diary management and arranging meetings.
- Experience of minute taking.
- Experience of audio typing.
Desirable
- Ability to read and analyse data.
- Knowledge of current legislation re data protection.
Person Specification
Qualifications
Essential
- OCR/RSA3 typing/wordprocessing/business admin or equivalent experience.
- Good standard of general education including GCSE in English.
Desirable
- AMSPAR Diploma.
- Audiotyping certificate.
Skills / Attributes / Knowledge
Essential
- Knowledge of medical terminology.
- Knowledge of Microsoft Office Packages.
- Understanding of palliative care.
- Knowledge of EMIS system and/or Hospital Information System (Meditec).
Desirable
- Willing to undertaken necessary additional training.
Physical Requirements
Essential
- To work under pressure to tight deadlines.
- To work independently or as part of a team.
- To deal effectively with patient enquiries.
- To use initiative to problem solve.
Experience
Essential
- At least 2 years recent experience in a medical secretarial role or relevant experience in a healthcare setting.
- Experience of a full range of secretarial procedures including diary management and arranging meetings.
- Experience of minute taking.
- Experience of audio typing.
Desirable
- Ability to read and analyse data.
- Knowledge of current legislation re data protection.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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