Go back
University Hospitals Dorset NHS Foundation Trust

Medical Resourcing Administrator

The closing date is 21 September 2025

Apply for this job

Job summary

Are you an experienced administrator searching for a rewarding new role?

#TeamUHD are looking for a Medical Resourcing Administrator to join our busy Medical Resourcing Team.

This is a fast paced role with changing priorities and a varied workload. Therefore, experience of working within a recruitment team, familiarity of recruitment procedures and polices is important. Previous experience in a medical recruitment role would be an advantage.

You'll be an effective communicator as you'll be supporting managers in compliance and safe professional recruitment practices. In addition to this, you will be ensuring our candidates are well informed and able to complete recruitment and on-boarding procedures in a timely manner.

This position would be an excellent opportunity to for those looking to develop themselves within a medical/recruitment environment.

What we can offer you in return:

  • Enhanced annual leave
  • Flexible/hybrid working
  • Generous NHS pension scheme
  • NHS discounts at thousands of retailers
  • Training and development opportunities
  • Working with a friendly, inclusive team

Base Location: Poole Hospital

Interview Date: TBC

Main duties of the job

  • Provide our candidates with a positive recruitment experience using your excellent communication skills
  • Communicate effectively with all stakeholders to fill vacancies in the quickest possible timescale.
  • Complete pre-employment checks and issue contracts and send completed salary information to payroll
  • Undertake long listing for various vacancies
  • Attend interviews to provide HR guidance on a fair recruitment process and take interview notes

About us

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued team mates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.

Details

Date posted

02 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pa/pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

153-CO04958

Job locations

Poole Hospital

Longfleet Road

Poole

BH15 2JB


Job description

Job responsibilities

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

Job description

Job responsibilities

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

Person Specification

Qualifications

Essential

  • Good standard of general education RSA 3 /GCSE A - C or equivalent demonstrable work experience

Desirable

  • Certificate in Personnel Practice (CIPD)
  • Recruitment training / qualification

Experience

Essential

  • Administrative experience in a busy office environment
  • Customer service experience
  • Demonstrable experience of dealing with a range of Recruitment or HR issues

Desirable

  • Experience of medical recruitment practices
  • NHS recruitment experience
  • Experience in using ESR and Trac or other ATS or HR systems

Technical Skills Competencies

Essential

  • Good customer services skills
  • Able to evidence the ability to quickly learn new HR systems and software
  • Able to use Microsoft Outlook, Excel, Word to an intermediate level

Knowledge

Essential

  • Ability to interpret and explain Trust policies and procedures and National Doctor terms and condition
  • Understanding of NHS recruitment processes, priorities, and pre-employment checks

Other requirements specific to the role

Essential

  • Able to autonomously prioritise and plan workload to meet deadlines, often in a pressurised environment
  • Competent and experienced team player
Person Specification

Qualifications

Essential

  • Good standard of general education RSA 3 /GCSE A - C or equivalent demonstrable work experience

Desirable

  • Certificate in Personnel Practice (CIPD)
  • Recruitment training / qualification

Experience

Essential

  • Administrative experience in a busy office environment
  • Customer service experience
  • Demonstrable experience of dealing with a range of Recruitment or HR issues

Desirable

  • Experience of medical recruitment practices
  • NHS recruitment experience
  • Experience in using ESR and Trac or other ATS or HR systems

Technical Skills Competencies

Essential

  • Good customer services skills
  • Able to evidence the ability to quickly learn new HR systems and software
  • Able to use Microsoft Outlook, Excel, Word to an intermediate level

Knowledge

Essential

  • Ability to interpret and explain Trust policies and procedures and National Doctor terms and condition
  • Understanding of NHS recruitment processes, priorities, and pre-employment checks

Other requirements specific to the role

Essential

  • Able to autonomously prioritise and plan workload to meet deadlines, often in a pressurised environment
  • Competent and experienced team player

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Dorset NHS Foundation Trust

Address

Poole Hospital

Longfleet Road

Poole

BH15 2JB


Employer's website

https://www.uhd.nhs.uk/careers (Opens in a new tab)

Employer details

Employer name

University Hospitals Dorset NHS Foundation Trust

Address

Poole Hospital

Longfleet Road

Poole

BH15 2JB


Employer's website

https://www.uhd.nhs.uk/careers (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Medical Resourcing Officer

Kathryn Yeates

Kathryn.Yeates@uhd.nhs.uk

03000194460

Details

Date posted

02 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pa/pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

153-CO04958

Job locations

Poole Hospital

Longfleet Road

Poole

BH15 2JB


Supporting documents

Privacy notice

University Hospitals Dorset NHS Foundation Trust's privacy notice (opens in a new tab)