Job summary
A vacancy has arisen at Poole Hospital for a secretary / administrator working as part of a small team to provide efficient secretarial and administrative support to the Consultant Histopathologists
Responsibilities of the post will include providing a full administrative service and assisting in the organisation of the Consultant Histopathologists workload
They will produce medical correspondence, including patient related documents, data entry into laboratory computer system, specialised reports and will deal with enquiries, both by telephone and in person, from parties internal and external to the Trust.
The ideal candidate will be able to prioritise and organise their own workload and will have confidence in dealing with colleagues and GP's, clinicians etc. The post requires attention to detail, commitment and an ability to work as part of a team.
Hours - 3 days a week. Monday to Friday between the hours 8.00-17.00
Base Location: Poole & Bournemouth Hospitals
Interview Date: TBC
Main duties of the job
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
About us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person Specification
Qualifications
Essential
- Good general education to include English and Mathematics
Desirable
- Audio typing and copy typing
- RSA II or equivalent or extensive secretarial experience
- Data administration
- ECDL
- Word processing
Experience
Essential
- Secretary or PA role or Administrator
- PC and data input
- Establishing and maintaining office systems
Desirable
- Confidence in dealing appropriately with Health Service Professionals by telephone and in person
- Previous secretarial experience
- Audio typing
- Experience in using PUSH workload management system
- Experience with CliniSys Winpath system
Knowledge
Essential
- Basic IT skills
- Word
- Excel
- internet
Desirable
- Knowledge of hospital PMS and CaMIS
- Understanding of medical terminology
- Winpath and Telepath
- Understanding of medical terminology
Personal Attributes
Essential
- Ability to work as part of a team
- High level of accuracy and attention to detail
- Understand the need for confidentiality
- Ability to plan, organize and prioritise own workload
- Ability to work on own and under pressure in a busy office
Desirable
- Ability to identify solutions to problems based on precedent
- Ability to collate histology component for MDT meetings
- Actively allocate Pathologists workload on a daily basis
- Enthusiastic approach
- Ability to build good working relationships at all levels
Other Requirements
Essential
- Ability to work on own initiative
Language requirement
Essential
- Good command of written English
- Able to speak English as necessary to undertake the role
- Competent and polite telephone manner
Person Specification
Qualifications
Essential
- Good general education to include English and Mathematics
Desirable
- Audio typing and copy typing
- RSA II or equivalent or extensive secretarial experience
- Data administration
- ECDL
- Word processing
Experience
Essential
- Secretary or PA role or Administrator
- PC and data input
- Establishing and maintaining office systems
Desirable
- Confidence in dealing appropriately with Health Service Professionals by telephone and in person
- Previous secretarial experience
- Audio typing
- Experience in using PUSH workload management system
- Experience with CliniSys Winpath system
Knowledge
Essential
- Basic IT skills
- Word
- Excel
- internet
Desirable
- Knowledge of hospital PMS and CaMIS
- Understanding of medical terminology
- Winpath and Telepath
- Understanding of medical terminology
Personal Attributes
Essential
- Ability to work as part of a team
- High level of accuracy and attention to detail
- Understand the need for confidentiality
- Ability to plan, organize and prioritise own workload
- Ability to work on own and under pressure in a busy office
Desirable
- Ability to identify solutions to problems based on precedent
- Ability to collate histology component for MDT meetings
- Actively allocate Pathologists workload on a daily basis
- Enthusiastic approach
- Ability to build good working relationships at all levels
Other Requirements
Essential
- Ability to work on own initiative
Language requirement
Essential
- Good command of written English
- Able to speak English as necessary to undertake the role
- Competent and polite telephone manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
