Job summary
An opportunity has arisen to cover maternity leave as PA to Looked After Children Service.
This interesting and varied role requires ability to work well, taking initiative whilst committed to teamwork. This position also requires good communication skills and the ability to meet the demands of working in a very busy environment.
You will have the ability to work under pressure, prioritise your workload and to deal with confidential and highly sensitive issues in a professional manner.
Base Location: Poole Hospital
Interview Date: TBC
Main duties of the job
- To act as the focal point of communication for the Looked After Children (LAC) service
- To ensure accurate data is captured and recorded promptly to meet the requirements of the LAC service
- Contact with clinical and clerical teams to ensure patients are managed in the best way through their pathway.
- To be responsible for the initiation and prioritisation of own workload.
- Supervise and support the LAC administrator
About us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions.
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person Specification
Qualifications
Essential
- Vocational level 3 qualification in related field or equivalent knowledge of administrative processes
- GCSE or equivalent in English and Mathematics
- Excellent IT skills, in particular with Microsoft Office
Experience
Essential
- Recent experience of working as a PA/Secretary
- Experience of minuting meetings, either face to face and virtually
- Recent experience of working as part of a team
Desirable
- Previous NHS experience
- Experience of collating and analysing data, to develop reports using data systems and spreadsheets
Skills
Essential
- Evidence of organisational skills
- Ability to work as part of a team or autonomously
- Ability to prioritise, deal with conflicting demands, pressures and tight deadlines
- Ability to build excellent working relationships with stakeholders across the organisation
- Excellent communication skills, and the ability to communicate effectively and professionally with staff and colleagues
- Excellent telephone skills
Knowledge
Essential
- In depth knowledge of Microsoft Office Suite (Excel, Word and Outlook)
- Excellent understanding of patient confidentiality
Desirable
- Knowledge of hospital computer systems
- Knowledge of Looked After Children service
- Knowledge of various agencies associated with children's services
Personal Attributes
Essential
- Time management skills and ability to work within tight deadlines
- Self-motivated
- Creative and innovative
- Strong attention to detail
- Reliable, flexible and adaptable
Person Specification
Qualifications
Essential
- Vocational level 3 qualification in related field or equivalent knowledge of administrative processes
- GCSE or equivalent in English and Mathematics
- Excellent IT skills, in particular with Microsoft Office
Experience
Essential
- Recent experience of working as a PA/Secretary
- Experience of minuting meetings, either face to face and virtually
- Recent experience of working as part of a team
Desirable
- Previous NHS experience
- Experience of collating and analysing data, to develop reports using data systems and spreadsheets
Skills
Essential
- Evidence of organisational skills
- Ability to work as part of a team or autonomously
- Ability to prioritise, deal with conflicting demands, pressures and tight deadlines
- Ability to build excellent working relationships with stakeholders across the organisation
- Excellent communication skills, and the ability to communicate effectively and professionally with staff and colleagues
- Excellent telephone skills
Knowledge
Essential
- In depth knowledge of Microsoft Office Suite (Excel, Word and Outlook)
- Excellent understanding of patient confidentiality
Desirable
- Knowledge of hospital computer systems
- Knowledge of Looked After Children service
- Knowledge of various agencies associated with children's services
Personal Attributes
Essential
- Time management skills and ability to work within tight deadlines
- Self-motivated
- Creative and innovative
- Strong attention to detail
- Reliable, flexible and adaptable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
