Job summary
We're looking for an enthusiastic, organised individual to join our busy Corporate Governance team
The Deputy Company Secretary supports the Board of Directors, Council of Governors, Board committees and the Trust Management Group in the provision of effective integrated governance arrangements.
The successful candidate will be reporting directly to the Company Secretary, the Deputy Company Secretary provides assistance to the Company Secretary on a wide range of corporate governance tasks and will play a role in the team which forms a link between Governors and the Trust. The post holder will deputise for the Company Secretary during periods of absence.
Base Location: Royal Bournemouth Hospital, cross site working will be required on occasion
Interview Date: TBC
Main duties of the job
The post holder assists the Company Secretary in ensuring the organisation complies with its legal, constitutional and regulatory requirements, including the management of reviewing and updating the Trust's Constitution, Standing Orders and Scheme of Delegation.
The post holder supports the effective organisation of the Board, its committees and Council of Governors, including undertaking highest quality minute taking as required for legal and official purposes, the management of the governance cycles, papers, agendas, follow up actions and the statutory and mandatory Board and Council registers. The post holder maintains and develops the Trust's governance register in line with regulatory guidelines and the Trust's provider Licence.
About us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person Specification
Qualifications
Essential
- Degree qualifications to post graduate diploma level or equivalent demonstrable experience
- Management qualification or evidence of on-going commitment to continuous professional development
Desirable
Knowledge
Essential
- Knowledge of corporate governance and best practice
- Understanding of the principles of legislation
- Knowledge of managerial and administrative procedures
- Advanced use of range of compute software eg all office 365 applications and virtual meeting apps
- Knowledge of tools for promoting high levels of productivity in self and others
- Theory of change management underpinned by relevant practical experience
- Knowledge of data manipulation and reporting on findings in a clear and concise manner
Experience
Essential
- Previous experience of working within the NHS or other regulated sector
- Experience of supporting Boards and committees in a complex governing body environment
- Experience of managing complex arrangements to a high degree of accuracy, timeliness and effectiveness
- Experience of management, maintaining and developing databases and monitoring systems
- Experience in negotiating, influencing and a proven ability to deal with conflict
- Experience of resource management
- Experience of organising events, including selection of venue and provision of materials
Technical Skills and Competencies
Essential
- Excellent oral and written communication skills
- Excellent minute-taking skills
- Advanced keyboards skills
- Ability to communicate business sensitive information
- Ability to prioritise workload to meet deadlines
- Ability to manage multiple projects
Personal attributes
Essential
- Able to build excellent relationships with a wide range of internal and external stakeholders and partners
- Methodical with high level organisation and administrative skills
- Able to work as part of a team
- Able to work flexibly and under pressure and to meet demanding timescales
- Strong attention to detail
- Able to work autonomously
- Excellent communicator and motivator
Language requirements
Essential
- Be able to speak English as necessary to undertake the role
Person Specification
Qualifications
Essential
- Degree qualifications to post graduate diploma level or equivalent demonstrable experience
- Management qualification or evidence of on-going commitment to continuous professional development
Desirable
Knowledge
Essential
- Knowledge of corporate governance and best practice
- Understanding of the principles of legislation
- Knowledge of managerial and administrative procedures
- Advanced use of range of compute software eg all office 365 applications and virtual meeting apps
- Knowledge of tools for promoting high levels of productivity in self and others
- Theory of change management underpinned by relevant practical experience
- Knowledge of data manipulation and reporting on findings in a clear and concise manner
Experience
Essential
- Previous experience of working within the NHS or other regulated sector
- Experience of supporting Boards and committees in a complex governing body environment
- Experience of managing complex arrangements to a high degree of accuracy, timeliness and effectiveness
- Experience of management, maintaining and developing databases and monitoring systems
- Experience in negotiating, influencing and a proven ability to deal with conflict
- Experience of resource management
- Experience of organising events, including selection of venue and provision of materials
Technical Skills and Competencies
Essential
- Excellent oral and written communication skills
- Excellent minute-taking skills
- Advanced keyboards skills
- Ability to communicate business sensitive information
- Ability to prioritise workload to meet deadlines
- Ability to manage multiple projects
Personal attributes
Essential
- Able to build excellent relationships with a wide range of internal and external stakeholders and partners
- Methodical with high level organisation and administrative skills
- Able to work as part of a team
- Able to work flexibly and under pressure and to meet demanding timescales
- Strong attention to detail
- Able to work autonomously
- Excellent communicator and motivator
Language requirements
Essential
- Be able to speak English as necessary to undertake the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
