Job summary
A vacancy has arisen at Poole for a secretary / administrator working as part of a small team to provide efficient secretarial and administrative support to the Consultant Histopathologists
Responsibilities of the post will include providing an administrative service and assisting in the organisation of the Consultant Histopathologists workload
They will produce medical correspondence, including patient related documents, data entry into laboratory computer system, specialised reports and will deal with enquiries, both by telephone and in person, from parties internal and external to the Trust.
The ideal candidate will be able to prioritise and organise their own workload and will have confidence in dealing with colleagues and GP's, clinicians etc. The post requires attention to detail, commitment and an ability to work as part of a team.
Additional Contact - Jackie Smith jaqueline.smith@uhd.nhs.uk
Hours - 5 days a week. Monday to Friday between the hours 8.00-17.00
Base Location: Poole Hospital
Interview Date: to be confirmed
Main duties of the job
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
About us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued team mates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
In some cases this means that a services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person Specification
Qualifications
Essential
- Good general education to include English and Mathematics
Desirable
- Audio typing and copy typing
- RSA II or equivalent or extensive secretarial experience
- Data administration
Experience
Essential
- Minimum one year in secretary or PA role
- PC and data input
Desirable
- Confidence in dealing appropriately with Health Service Professionals by telephone and in person
- Previous secretarial experience
- Audio typing
- Experience in using PUSH workload management system
Knowledge
Essential
- Basic IT skills
- Word
- Excel
Desirable
- Knowledge of hospital PMS and CaMIS
- Understanding of medical terminology
Skills
Essential
- Ability to work as part of a team
- High level of accuracy and attention to detail
- Understand the need for confidentiality
- Ability to plan, organize and prioritise own workload
- Ability to work on own and under pressure in a busy office
Desirable
- Ability to identify solutions to problems based on precedent
Personal attributes
Desirable
- Ability to build good working relationships at all levels
- Enthusiastic approach
Person Specification
Qualifications
Essential
- Good general education to include English and Mathematics
Desirable
- Audio typing and copy typing
- RSA II or equivalent or extensive secretarial experience
- Data administration
Experience
Essential
- Minimum one year in secretary or PA role
- PC and data input
Desirable
- Confidence in dealing appropriately with Health Service Professionals by telephone and in person
- Previous secretarial experience
- Audio typing
- Experience in using PUSH workload management system
Knowledge
Essential
- Basic IT skills
- Word
- Excel
Desirable
- Knowledge of hospital PMS and CaMIS
- Understanding of medical terminology
Skills
Essential
- Ability to work as part of a team
- High level of accuracy and attention to detail
- Understand the need for confidentiality
- Ability to plan, organize and prioritise own workload
- Ability to work on own and under pressure in a busy office
Desirable
- Ability to identify solutions to problems based on precedent
Personal attributes
Desirable
- Ability to build good working relationships at all levels
- Enthusiastic approach
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
