Senior Team Administrator

Job summary

We have an exciting opportunity for an experienced Administrator to join our MHST Team as a Band 4 Administrative Coordinator. The role is offered on a part-time (22.5 hours) permanent contract. This post is advertised on NHS Jobs with both internal and external applications welcomed.

The post requires a dynamic, effective communicator who is great at prioritising their own workload. You will be responsible for co-ordinating all administrative support, including the use of clinical systems, liaison with children, young people, families and educational settings, as well as working closely with administrative colleagues from across the other Dorset MHST services.

This role would see you working in an exciting, innovative and dynamic team and part of a rapidly developing service which supports children and young people's emotional health within educational settings.

Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.

Main duties of the job

You will provide a high standard of secretarial support ensuring all secretarial, administrative and clerical support are met in a timely and efficient manner.

You will ensure the smooth and effective administration at a senior level: including drafting responses, typing, preparing and distributing reports and letters, minutes, agendas and other documents, accurately and to deadlines, filing, photocopying.

You will prepare handouts, booklets, tables and flowcharts as necessary, as well as working with complex accurate data when required.

You will receive and respond to incoming telephone calls, acting as a first point of contact for most callers. determining their requirements and taking appropriate action.

You will maintain excellent interpersonal and communication skills to ensure effective working relationships at all levels, internal and external to Dorset HealthCare NHS Foundation Trust, including NHS and non-NHS organisations across the national health community.

Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.

About us

At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost800,000 people.

We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.

Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.

Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to create healthier lives, empowered citizens and thriving communities.