Team Administrator

Job summary

This is an excellent opportunity for an experienced administrator to join a friendly and proficient administration team, supporting clinicians who deliver Children & Young People's Health Visiting Service.

We are looking for someone with good IT skills, strong time management, great interpersonal & communication skills.

You will be a pivotal point of contact for people accessing the service and as such you will need to have a friendly approach & be able to build effective working relationships between yourself, colleagues & the wider service users

It is an interesting and varied role and we'd like to find someone with good humour who enjoys the challenge of a busy working environment. Daily tasks will involve communicating with service users, signposting, using excel, capturing data, managing emails and assisting clinicians with general admin.

Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.

Main duties of the job

Day to day duties will include providing a professional and courteous response to service users and practitioners who contact us via email or telephone.

You will be booking appointments for practitioners and updating our central clinical system appointment diary (SystmOne) and ensuring messages are passed on to the appropriate team members in a timely manner.

Working from Excel spreadsheets.

Adding sickness to eroster

Preparing agendas and taking minutes at meetings with some occasional travel.

Assisting Clinical Leads with letters and HR matters.

Running monthly reports, ensuring our internal data is correct enabling us to meet our KPI's.

About us

At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.

We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.

Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.

Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.