PA/Administrator for Specialist Services Managers

Job summary

Are you seeking an administration role supporting a range of services giving you a great opportunity to learn more about NHS community services?

In this admin role you will support the Head of Specialist services and other service managers to ensure the efficient operation of our services which include MSK/Physiotherapy, Vaccination services, Audiology/ENT and many more.

You will support the Head of Service along with 2-3 other service managers.

The Specialist Services portfolio comprises of over 20 different out - patient and community based NHS services in Dorset.

Main duties of the job

To support the diary management of specialist services managers, booking meetings, arranging room booking, responding to meeting request. Coordinate team meetings including developing agendas, keeping minutes and actions trackers, following up actions in a timely manner. You would need well developed IT skills and want to seek new ways to help us run our services and meetings efficiently. in addition you would need to manage the ordering of goods, receipting of items and accurate coding of invoices, requiring attention to detail.

Diary management, meeting management most of which are via MS teams. Organising agendas, formatting papers, keeping minutes and action trackers. Supporting managers with recruitment. Arranging team event days/education days including room booking, venue set up, and helping managers with presentation materials. As you learn more about our services, there will be opportunities to develop your skills with seeking out, analysing and presenting data .

About us

At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.

We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.

Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.

Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.