Frimley Health NHS Foundation Trust

Clinical Admin Officer - Maternity

The closing date is 17 July 2025

Job summary

An exciting opportunity has arisen for a Clinical Admin Officer to join the Obstetrics & Gynaecology Clinical Admin team at Frimley Park Hospital. Accuracy and attention to detail are a must. Applicants should enjoy working in a busy environment and you will need to be organised, enthusiastic and dedicated with excellent interpersonal and time management skills.

The position will offer the chance to work with Obs & Gynae Consultants and their clinical team. The role is ideally suited to candidates with administrative experience with a positive approach to change. If you enjoy a complex and varied workload this could be the post for you.

Main duties of the job

The post holder will provide comprehensive administrative support to the department, ensuring tasks are prioritised and completed efficiently. They will plan and manage their own workload using appropriate tools and escalate any issues that may affect deadlines. The role includes handling urgent requests from consultants, including medical correspondence, medico-legal reports, and ad hoc letters, in line with Trust policies. The post holder will gather and organise information relevant to their duties while maintaining strict confidentiality. They will respond to queries from colleagues, GPs, and patients in a timely, courteous, and professional manner. Secure storage of all resources, including electronic records, is essential. The role also involves scanning and uploading clinical documents into the Trust's Electronic Patient Record (EPR) system and supporting clinicians in sending patient letters via Epic, especially where patient information is incomplete or attachments are required. The post holder must ensure all telephone communications are handled promptly and professionally. Competent use of EPIC and other relevant IT systems is essential to support departmental operations.

About us

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

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Details

Date posted

10 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,883 to £26,958 a year per annum incl HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

151-SF128

Job locations

Wexham Park Hospital

Wexham Street

Slough

SL1 4HL


Job description

Job responsibilities

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.

Job description

Job responsibilities

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.

Person Specification

Qualifications

Essential

  • NVQ Level 3 Administration or equivalent practical knowledge
  • Good education to GCSE standard or equivalent experience

Desirable

  • Experience of using EPIC

Experience

Essential

  • Experience of working in an office environment
  • Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
  • Be able to work in a busy environment and remain calm under pressure
  • Experience of working within a team environment

Desirable

  • Working in the NHS either in a hospital/private practice/GP setting
  • Provide general non-clinical advice

Skills

Essential

  • Ability to communicate clearly
  • Ability to work with minimal supervision
  • Ability to prioritise workload
  • Able to adapt to change
  • Excellent interpersonal skills.

Desirable

  • Understanding of medical terminology
Person Specification

Qualifications

Essential

  • NVQ Level 3 Administration or equivalent practical knowledge
  • Good education to GCSE standard or equivalent experience

Desirable

  • Experience of using EPIC

Experience

Essential

  • Experience of working in an office environment
  • Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
  • Be able to work in a busy environment and remain calm under pressure
  • Experience of working within a team environment

Desirable

  • Working in the NHS either in a hospital/private practice/GP setting
  • Provide general non-clinical advice

Skills

Essential

  • Ability to communicate clearly
  • Ability to work with minimal supervision
  • Ability to prioritise workload
  • Able to adapt to change
  • Excellent interpersonal skills.

Desirable

  • Understanding of medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Frimley Health NHS Foundation Trust

Address

Wexham Park Hospital

Wexham Street

Slough

SL1 4HL


Employer's website

https://www.fhft.nhs.uk/ (Opens in a new tab)


Employer details

Employer name

Frimley Health NHS Foundation Trust

Address

Wexham Park Hospital

Wexham Street

Slough

SL1 4HL


Employer's website

https://www.fhft.nhs.uk/ (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Patient pathway coordinator

Catalina Amagdei

catalina.amagdei1@nhs.net

03006132267

Details

Date posted

10 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,883 to £26,958 a year per annum incl HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

151-SF128

Job locations

Wexham Park Hospital

Wexham Street

Slough

SL1 4HL


Supporting documents

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