Workforce Coordinator - Medicine

Frimley Health NHS Foundation Trust

The closing date is 07 April 2025

Job summary

We are excited to offer an opportunity for a Workforce/Rota Coordinator (Band 5) to join the Medicine department at Frimley Park Hospital.

In this vital role, you will be responsible for managing medical rotas and workforce planning to ensure the department runs smoothly and efficiently. We are looking for a highly organised, proactive individual who thrives in a fast-paced environment and is committed to supporting the delivery of safe, high-quality patient care.

This is a full-time, permanent position, providing an excellent opportunity to develop valuable skills while working in a dynamic and collaborative team.

Main duties of the job

The Workforce/Rota Coordinator plays a critical role within the Medicine Directorate, working closely with the Operation Manager, to ensure the smooth and efficient management of medical rotas. This position is vital for maintaining high standards of patient care by ensuring clinical activities are adequately and consistently staffed.

Key responsibilities include managing and scheduling rotas for both elective and non-elective clinical activities, ensuring all shifts are covered to meet service demands. This includes overseeing on-call rotas to maintain service continuity and patient safety.

The post holder is responsible for coordinating annual leave, study leave, and other absences for all grades of medical staff, ensuring appropriate cover is arranged to prevent disruption to clinical services.

Additionally, the Workforce/Rota Coordinator supports recruitment processes, working with the Operations Manager and HR to address workforce gaps promptly. They also contribute to workforce planning and ensure compliance with rota regulations and working time directives.

This role requires excellent organisational skills, attention to detail, and the ability to work collaboratively with consultants, junior doctors, and administrative teams. By effectively managing rotas and staffing, the Workforce/Rota Coordinator helps deliver safe, high-quality care while supporting the operational goals of the directorate.

About us

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

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Date posted

31 March 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£31,469 to £38,308 a year per annum incl HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

151-KMU205

Job locations

Frimley Park Hospital

Portsmouth Road

Camberley

GU16 7UJ

Job description

Job responsibilities

For a full list of responsibilities and tasks associated with this role, please

refer to the job description/person specification attached to this vacancy

Job description

Job responsibilities

For a full list of responsibilities and tasks associated with this role, please

refer to the job description/person specification attached to this vacancy

Person Specification

Qualifications

Essential

Educated to degree level or equivalent relevant experience

Desirable

Professional qualification
Management Qualification

Experience

Essential

Experience of a busy environment and dealing with the various stakeholders including, Consultants and Junior Doctors as well as admin team

Desirable

Experience of working in the NHS either in a hospital, private practice or for a GP
Experience in a clinical setting
Significant experience in complex administration within an acute hospital

Skills & Knowledge

Essential

Ability to prioritise and manage workload efficiently without a supervisor
Working under pressure
Ability to build credible relationships with all levels of medical staff and management
Excellent organisation skills
Excellent interpersonal skills

Desirable

Knowledge of the 18-week RTT target
Knowledge in rota planning

Special Requirements

Essential

Budgeting
A commitment to ongoing personal development

Person Specification

Qualifications

Essential

Educated to degree level or equivalent relevant experience

Desirable

Professional qualification
Management Qualification

Experience

Essential

Experience of a busy environment and dealing with the various stakeholders including, Consultants and Junior Doctors as well as admin team

Desirable

Experience of working in the NHS either in a hospital, private practice or for a GP
Experience in a clinical setting
Significant experience in complex administration within an acute hospital

Skills & Knowledge

Essential

Ability to prioritise and manage workload efficiently without a supervisor
Working under pressure
Ability to build credible relationships with all levels of medical staff and management
Excellent organisation skills
Excellent interpersonal skills

Desirable

Knowledge of the 18-week RTT target
Knowledge in rota planning

Special Requirements

Essential

Budgeting
A commitment to ongoing personal development

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.