Job summary
Come and Join Frimley Health NHS Foundation Trust, where we offer a wide variety of challenging and rewarding roles within a supportive, innovative and dynamic work environment!
We have an excellent opportunity for an Administrative Assistant to join in Intensive Care.
We have one vacancy 21 hours per week, 3 days a week.
As an Administration Assistant for Intensive Care Unit you will be responsible for providing a comprehensive administration service to a specific area of Intensive Care team and Critical care Rehab team which will include supporting a clinical team.
This is a diverse role and you will be working in a busy and fast paced environment within a team that value and support each other. We are looking for people with administration experience, strong communication skills with the ability to work on their own and in a team and who can demonstrate our Trust values.
Main duties of the job
You will be processing sending clinic letters, data inputting, print out patient discharge Summary from EPIC, supporting the wider teams as per service needs and other general administratives.
The role includes telephone and written correspondence with patients, Service Users.
- Require good working knowledge of Microsoft Office applications, excellent IT skills and highly organised with good planning skills.
- To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and an ability to cope with the unexpected.
- To obtain and organise information in support of own work activities, maintaining confidentiality in accordance with organisational procedures.
- To ensure that secure systems are in place for the storage of all resources including computerised information.
- To provide administrative and secretarial support to all relevant meetings. This will include the preparation and distribution of agendas, minutes and other documents as well as arranging venues and ordering refreshments when required.
- To set up and maintain effective filing, bring forward and retrieval systems.
- To develop and maintain effective working relationships with other staff in the Directorate and the Trust ensuring that a professional and seamless service is provided.
- When requested, identify and access information sources correctly, supplying the information in an appropriate format and within required deadlines.
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Frimley Health Trust benefits on Vimeo
Job description
Job responsibilities
General
- To provide a comprehensive and efficient administration service to Matron and her team.
- To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and an ability to cope with the unexpected.
- To obtain and organise information in support of own work activities, maintaining confidentiality in accordance with organisational procedures.
- To ensure that secure systems are in place for the storage of all resources including computerised information.
- To provide administrative and secretarial support to all relevant meetings. This will include the preparation and distribution of agendas, minutes and other documents as well as arranging venues and ordering refreshments when required.
- To set up and maintain effective filing, bring forward and retrieval systems.
- To develop and maintain effective working relationships with other staff in the Directorate and the Trust ensuring that a professional and seamless service is provided.
- When requested, identify and access information sources correctly, supplying the information in an appropriate format and within required deadlines.
- Completion of monthly health roster for the nursing team.
- To enter/store clinic letters into shared drive and Eletronic Patient Record system.
- To book appointments for patients
Customer Care
- To ensure that all staff / visitors / patients are treated in a courteous / professional / considerate manner.
- To adhere to Trust policy in matters of confidentiality.
- If there are any queries liaise with Senior nursing staff.
Personal Training & Development
- To attend meetings and forums as required.
- To actively participate in annual appraisal and meet the requirements of the KSF Outline.
- To be aware of own limitations and seek guidance as required.
This job description is an indication of the type and range of tasks that are expected of the postholder, and other duties may be required, in line with the role and the banding. It will be reviewed and amended from time to time in consultation with the postholder to take account of changing organisational need.
Job description
Job responsibilities
General
- To provide a comprehensive and efficient administration service to Matron and her team.
- To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and an ability to cope with the unexpected.
- To obtain and organise information in support of own work activities, maintaining confidentiality in accordance with organisational procedures.
- To ensure that secure systems are in place for the storage of all resources including computerised information.
- To provide administrative and secretarial support to all relevant meetings. This will include the preparation and distribution of agendas, minutes and other documents as well as arranging venues and ordering refreshments when required.
- To set up and maintain effective filing, bring forward and retrieval systems.
- To develop and maintain effective working relationships with other staff in the Directorate and the Trust ensuring that a professional and seamless service is provided.
- When requested, identify and access information sources correctly, supplying the information in an appropriate format and within required deadlines.
- Completion of monthly health roster for the nursing team.
- To enter/store clinic letters into shared drive and Eletronic Patient Record system.
- To book appointments for patients
Customer Care
- To ensure that all staff / visitors / patients are treated in a courteous / professional / considerate manner.
- To adhere to Trust policy in matters of confidentiality.
- If there are any queries liaise with Senior nursing staff.
Personal Training & Development
- To attend meetings and forums as required.
- To actively participate in annual appraisal and meet the requirements of the KSF Outline.
- To be aware of own limitations and seek guidance as required.
This job description is an indication of the type and range of tasks that are expected of the postholder, and other duties may be required, in line with the role and the banding. It will be reviewed and amended from time to time in consultation with the postholder to take account of changing organisational need.
Person Specification
Experience
Essential
- Be able to work in a busy environment and remain calm under pressure
- Experience of working within a team environment
- Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
- Experience of taking and recording meeting minutes
Desirable
- Previous simliar NHS experience
Qualifications
Essential
- RSA III or equivalent - or willingness to undertake.
Desirable
Skills and Knowledge
Essential
- Excellent interpersonal skills
- Ability to prioritise workload
- keyboard skills
- Ability to communicate clearly
- Basic numeracy skills
Desirable
Person Specification
Experience
Essential
- Be able to work in a busy environment and remain calm under pressure
- Experience of working within a team environment
- Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
- Experience of taking and recording meeting minutes
Desirable
- Previous simliar NHS experience
Qualifications
Essential
- RSA III or equivalent - or willingness to undertake.
Desirable
Skills and Knowledge
Essential
- Excellent interpersonal skills
- Ability to prioritise workload
- keyboard skills
- Ability to communicate clearly
- Basic numeracy skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Employer details
Employer name
Frimley Health NHS Foundation Trust
Address
Intensive Care Unit, Frimley Health Foundation trust, Frimley Park Hospital
Portsmouth Road
Frimley
GU16 7UJ
Employer's website
https://www.fhft.nhs.uk/ (Opens in a new tab)
