Job summary
We are excited to announce an opportunity for a motivated and enthusiasticApprentice to join the dynamic Directorate of General Surgery & Urology at Wexham Park Hospital.This apprenticeship role is designed for individuals eager to gain valuable experience in a busy environment while pursuing a Level 3 Business Administrator qualification.
This opportunity is ideal for individuals looking to gain experience or enter the NHS, providing a stepping stone into a rewarding career in healthcare. As a Clinical Admin Apprentice, you will work alongside our established admin teams, providing essential support that contributes to the efficient operation of our services. This role offers a unique chance to gain exposure to various areas within the directorate, allowing you to develop a broad understanding of the administrative processes that underpin high-quality patient care. You will be an integral part of our team, assisting with tasks such as working with clinicians and patients, and facilitating communication across departments.
If you are looking to kick-start your career in healthcare administration and are passionate about making a positive impact, we invite you to apply for this rewarding position.
Main duties of the job
The postholder will provide comprehensive administrative support to the Department, which includes planning and organizing their work schedule to ensure timely task completion while effectively managing time and reporting any anticipated difficulties. They will handle urgent requests from Consultants for correspondence in accordance with Trust policies, maintain confidentiality, and organize information to support their work activities. Additionally, the postholder will address queries from colleagues, GPs, and patients promptly and professionally, ensure secure systems for storing resources and computerised information, and manage incoming mail by linking it to relevant medical records. Scanning and uploading patient documents into the Trust's Electronic Patient Record system, establishing and maintaining effective filing and retrieval systems, and collaborating with clinicians to ensure accurate communication via Epic are also essential duties. Developing positive working relationships within the department and across the Trust to facilitate seamless service delivery is crucial, as is providing cover for absent team members and operating various IT systems as required. Furthermore, there will be opportunities for the postholder to work closely with and shadow various roles within the team, enhancing their professional development.
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Frimley Health Trust benefits on Vimeo
Job description
Job responsibilities
To provide an administrative service to the Department.
To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported.
Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate adhoc correspondence requested in line with the Trusts policies and procedures
To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures.
Answer queries from colleagues, GPs and patients in a timely and professional manner.
To ensure that secure systems are in place for the storage of all resources including computerised information.
To promptly open incoming mail, linking to relevant medical records and distributing post to Consultants where necessary.
Scanning and uploading relevant patient medical documents into the Trusts Electronic Patient Record system.
Set up and maintain effective filing, bring forward and retrieval systems.
To assist clinicians with sending letters using Epic where incomplete patient information e.g. address or where attachments need to be included.
To develop and maintain effective working relationships with other staff in the department and the Trust ensuring a professional and seamless service is provided. In particular this will require regular liaison with various departments.
To assist clinicians with sending letters using Epic where incomplete patient information e.g. address or where attachments need to be included.
To adhere to Trust Values in promoting all aspects of care and standards.
To ensure all phone calls are dealt with in a professional and timely manner adhering to the local targets set by the department and Trust
Provide cover for other staff within the team who are on leave or out of the office.
To operate the various IT systems used to fulfil the role/department requirements.
To liaise with other hospitals, other personnel and patients proactively and at the request of a Consultant and the Service Manager.
To undertake photocopying/scanning duties as required.
Data Administration
- To enter patient data and text correctly into the Trusts Electronic Patient Record system, identify errors and amend in accordance with the organisational procedures
- To achieve all data input within agreed Trust deadlines
- To ensure the Trusts Electronic Patient Record system reflects the Trusts up to date patient status
- Ensuring confidentiality and security of data in accordance with organisational requirements and in line with the Data Protection Act.
Enquiry Handling/Customer Care
- Respond to callers and/or visitors promptly and courteously, identifying their needs and referring them as appropriate to the relevant discipline
- To adopt methods of communication and support which are suited to the needs of the visitors and/or callers
- To acknowledge difficulties in communication or in providing support and seek help as appropriate
- To follow established procedures and demonstrate appropriate behaviour in dealing with awkward or aggressive visitors and/or callers
- To adhere to Trust Values in promoting all aspects of Customer Care to a high standard.
Job description
Job responsibilities
To provide an administrative service to the Department.
To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported.
Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate adhoc correspondence requested in line with the Trusts policies and procedures
To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures.
Answer queries from colleagues, GPs and patients in a timely and professional manner.
To ensure that secure systems are in place for the storage of all resources including computerised information.
To promptly open incoming mail, linking to relevant medical records and distributing post to Consultants where necessary.
Scanning and uploading relevant patient medical documents into the Trusts Electronic Patient Record system.
Set up and maintain effective filing, bring forward and retrieval systems.
To assist clinicians with sending letters using Epic where incomplete patient information e.g. address or where attachments need to be included.
To develop and maintain effective working relationships with other staff in the department and the Trust ensuring a professional and seamless service is provided. In particular this will require regular liaison with various departments.
To assist clinicians with sending letters using Epic where incomplete patient information e.g. address or where attachments need to be included.
To adhere to Trust Values in promoting all aspects of care and standards.
To ensure all phone calls are dealt with in a professional and timely manner adhering to the local targets set by the department and Trust
Provide cover for other staff within the team who are on leave or out of the office.
To operate the various IT systems used to fulfil the role/department requirements.
To liaise with other hospitals, other personnel and patients proactively and at the request of a Consultant and the Service Manager.
To undertake photocopying/scanning duties as required.
Data Administration
- To enter patient data and text correctly into the Trusts Electronic Patient Record system, identify errors and amend in accordance with the organisational procedures
- To achieve all data input within agreed Trust deadlines
- To ensure the Trusts Electronic Patient Record system reflects the Trusts up to date patient status
- Ensuring confidentiality and security of data in accordance with organisational requirements and in line with the Data Protection Act.
Enquiry Handling/Customer Care
- Respond to callers and/or visitors promptly and courteously, identifying their needs and referring them as appropriate to the relevant discipline
- To adopt methods of communication and support which are suited to the needs of the visitors and/or callers
- To acknowledge difficulties in communication or in providing support and seek help as appropriate
- To follow established procedures and demonstrate appropriate behaviour in dealing with awkward or aggressive visitors and/or callers
- To adhere to Trust Values in promoting all aspects of Customer Care to a high standard.
Person Specification
Skills & Knowledge
Essential
- oAbility to follow clear instructions and feedback to senior staff.
- oAbility to prioritise workload
- oBe flexible and able to adapt to the different ways of working in the team.
- oKeyboard skills
Desirable
- oWorking in the NHS either in a hospital/private practice/GP setting
Experience
Essential
- oBe able to work in a busy environment and remain calm under pressure
- oExperience of working within a team environment
Desirable
- oWorking in the NHS either in a hospital/private practice/GP setting
Qualifications
Essential
- oGood education to GCSE standard or equivalent experience
Person Specification
Skills & Knowledge
Essential
- oAbility to follow clear instructions and feedback to senior staff.
- oAbility to prioritise workload
- oBe flexible and able to adapt to the different ways of working in the team.
- oKeyboard skills
Desirable
- oWorking in the NHS either in a hospital/private practice/GP setting
Experience
Essential
- oBe able to work in a busy environment and remain calm under pressure
- oExperience of working within a team environment
Desirable
- oWorking in the NHS either in a hospital/private practice/GP setting
Qualifications
Essential
- oGood education to GCSE standard or equivalent experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
