Job summary
Working days - THURSDAY & FRIDAY.
The post holder will work as an administrative member of the Maternal Medicine team to ensure all women booked for maternity care at Frimley Health NHS Foundation Trust (both Wexham Park/Frimley Park site) that require referral and care to the Maternal Medicine Consultant receive high quality antenatal care.
The post holder will play an essential part in ensuring any woman referred onto the Maternal Medicine Pathway is identified and can be followed up with the most appropriate care which will involve liaison/referral to the Maternal Medicine Centres for expertise.
Please note this post will need to provide cross site between Frimley and Wexham Park hospital when necessary, however no travel will be required.
Main duties of the job
The post holder will undertake a wide range of administrative tasks to support with the success of the Maternal Medicine Pathway.
The post holder will be expected to liaise closely on a day to day basis with the lead consultants for Maternal Medicine both internally and at tertiary centres, the lead midwife for antenatal clinic, community midwives, allied departments, women on the maternal medicine pathway, other stakeholders and members of the public. There will be a close working relationship with the maternal medicine consultants and lead midwife for the antenatal clinic, the maternity ultrasound staff, the community midwives, specialist consultants, antenatal clerical staff.
The post holder will be responsible for completing and reviewing data and for ensuringcommunication to the multidisciplinary team about this cohort of high-risk ladies both internally and externally.
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
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Job description
Job responsibilities
- To provide administration support to the maternal medicine high risk pathway
- To collate data on all women on maternal medicine pathway in excel format and ensure spreadsheets are completed within agreed timeframes and maintain high standards of record keeping in the electronic maternity records and manage excel spreadsheet data
- To support the Maternal Medicine Obstetric consultant and Maternal Medicine service to coordinate multi disciplinary meetings with internal and external stakeholders
- Attend meetings, taking minutes and distributing minutes
- To prepare of care plans for patients based on MDT outcomes
- To liaise with patients regarding appointments both at FHFT and with tertiary centres
- Coordinate results and letters/information from internal and external sources/clinicians
- Assist with audit and follow-ups
- Link with GPs and other agencies when required and to communicate with the Maternal Medicine Lead
- Assist with formulation of EPIC notes and documentation
- Cover for the other FHFT site when counterpart absent
Job description
Job responsibilities
- To provide administration support to the maternal medicine high risk pathway
- To collate data on all women on maternal medicine pathway in excel format and ensure spreadsheets are completed within agreed timeframes and maintain high standards of record keeping in the electronic maternity records and manage excel spreadsheet data
- To support the Maternal Medicine Obstetric consultant and Maternal Medicine service to coordinate multi disciplinary meetings with internal and external stakeholders
- Attend meetings, taking minutes and distributing minutes
- To prepare of care plans for patients based on MDT outcomes
- To liaise with patients regarding appointments both at FHFT and with tertiary centres
- Coordinate results and letters/information from internal and external sources/clinicians
- Assist with audit and follow-ups
- Link with GPs and other agencies when required and to communicate with the Maternal Medicine Lead
- Assist with formulation of EPIC notes and documentation
- Cover for the other FHFT site when counterpart absent
Person Specification
Qualifications
Essential
- NVQ Level 3, A Levels or equivalent
Desirable
- Computer course
- Customer care training
Experience
Essential
- Experience in managing diaries
- Experience in managing meetings
- Experience of taking accurate records (phone, email, verbal)
- Teamwork experience
Desirable
- Knowledge of maternal medicine networks / pathways
- Medical terminology knowledge
- Previous experience of administrative work in the healthcare setting
Skills
Essential
- IT skills in Word, excel and email
- Clear verbal and written communication skills
- Organisational skills
- Ability to prioritise, multitask and prioritise workload effectively
Person Specification
Qualifications
Essential
- NVQ Level 3, A Levels or equivalent
Desirable
- Computer course
- Customer care training
Experience
Essential
- Experience in managing diaries
- Experience in managing meetings
- Experience of taking accurate records (phone, email, verbal)
- Teamwork experience
Desirable
- Knowledge of maternal medicine networks / pathways
- Medical terminology knowledge
- Previous experience of administrative work in the healthcare setting
Skills
Essential
- IT skills in Word, excel and email
- Clear verbal and written communication skills
- Organisational skills
- Ability to prioritise, multitask and prioritise workload effectively
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
