Job summary
Frimley Health is seeking a Digital PMO Analyst to join its Digital Projects Team. The role will be based at Greenwood offices, Heatherwood hospital, Ascot, with travel to other sites including Frimley Park and Wexham Park sometime required.
Main duties of the job
Main duties including supporting the Head of Digital Programmes and Digital Projects Team to deliver on priority digital projects, initially including the supporting, tracking, and reporting of all projects in the Master Project List at each stage in the project lifecycle, providing detailed Project Assurance, and leading the development of the PMO function including planned development and implementation of a new project management system.
About us
There's never been a more exciting time to build your career at Frimley Health, one of the country's largest and most respected trusts
Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.
We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.
We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR - Epic - went live in June and we are already beginning to reap the benefits of this ambitious investment.
Our threecore values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other.
If you have a passion for clinical excellence, patient care and your own career development, you'll feel at home at Frimley Health.
Job description
Job responsibilities
Portfolio Management Strategic Alignment: Ensure the portfolio aligns with organisational goals and objectives, providing insights and analysis to support strategic decision-making. Performance Monitoring and Reporting: Develop and implement a robust system for tracking portfolio performance against Key Performance Indicators, generating regular reports and dashboards for stakeholders on a weekly and monthly basis. Prioritisation and Resource Allocation: Facilitate the planning and prioritisation of programmes and projects within the portfolio, directly managing resource allocation and tracking of all digital project managers to ensure efficient utilisation across the portfolio. Risk and Dependency Management: Proactively identify, assess, and mitigate risks across the portfolio, maintaining a clear view of interdependencies between programmes and projects. Portfolio Governance and Compliance: Implement and maintain portfolio governance processes and policies, ensuring adherence to best practices and compliance withrelevant regulations and standards, impacting across the Digital Services organisation and in some cases, beyond. Management of Master Project List : ensure inputs and outputs are accurately updated and communicated on a regular basis to Digital Services Leadership Team, responsible for the security and data integrity of the list, a highly valuable Digital Services asset.Project Management Standardisation and Templates: Develop and establish standardised tools, templates, and procedures for project management across the Portfolio. Quality Assurance: Manage and facilitate quality review processes for programmes and projects, ensuring adherence to agreed standards, policies and timely completion. Knowledge Management: Maintain and update the project knowledge library, ensuring portfolio artefacts reflect relevant business and strategic changes. Consultancy and Training: Provide internal consultancy and specialist PMO training on project management tools and techniques to improve portfolio and project performance, from induction through to ongoing knowledge development. Continuous Improvement: Develop/maintain programme and project frameworks, policies, templates, and procedures optimising their implementation through adoption of best practice and coaching the project management team. Project set-up: Administration of project channels in Teams, including creating new channels and managing access rights. Project Delivery Team support: Administration of all incoming and outgoing PMO Mailbox items and facilitation of Project Delivery team meetings, workshops, and reviews. Relationship management: Understanding of how people respond differently and how to get the best from resources, be it via Teams meetings, emails, messaging, face to face discussions. Data and Analysis: Building and creating data reports using PowerQuery / PowerBi / Microsoft Report Builder for senior stakeholders, taking complex data and information to translate into statistical trend analysis and dashboards Complex Information: Using multi-faceted data points across multiple systems to create reports, make comparisons against and provide recommendations to senior management for approval. Financial management: Support for project managers in managing, tracking and report financial budgets and spend within all projects, building up into a total Portfolio financial view across all projects.
Job description
Job responsibilities
Portfolio Management Strategic Alignment: Ensure the portfolio aligns with organisational goals and objectives, providing insights and analysis to support strategic decision-making. Performance Monitoring and Reporting: Develop and implement a robust system for tracking portfolio performance against Key Performance Indicators, generating regular reports and dashboards for stakeholders on a weekly and monthly basis. Prioritisation and Resource Allocation: Facilitate the planning and prioritisation of programmes and projects within the portfolio, directly managing resource allocation and tracking of all digital project managers to ensure efficient utilisation across the portfolio. Risk and Dependency Management: Proactively identify, assess, and mitigate risks across the portfolio, maintaining a clear view of interdependencies between programmes and projects. Portfolio Governance and Compliance: Implement and maintain portfolio governance processes and policies, ensuring adherence to best practices and compliance withrelevant regulations and standards, impacting across the Digital Services organisation and in some cases, beyond. Management of Master Project List : ensure inputs and outputs are accurately updated and communicated on a regular basis to Digital Services Leadership Team, responsible for the security and data integrity of the list, a highly valuable Digital Services asset.Project Management Standardisation and Templates: Develop and establish standardised tools, templates, and procedures for project management across the Portfolio. Quality Assurance: Manage and facilitate quality review processes for programmes and projects, ensuring adherence to agreed standards, policies and timely completion. Knowledge Management: Maintain and update the project knowledge library, ensuring portfolio artefacts reflect relevant business and strategic changes. Consultancy and Training: Provide internal consultancy and specialist PMO training on project management tools and techniques to improve portfolio and project performance, from induction through to ongoing knowledge development. Continuous Improvement: Develop/maintain programme and project frameworks, policies, templates, and procedures optimising their implementation through adoption of best practice and coaching the project management team. Project set-up: Administration of project channels in Teams, including creating new channels and managing access rights. Project Delivery Team support: Administration of all incoming and outgoing PMO Mailbox items and facilitation of Project Delivery team meetings, workshops, and reviews. Relationship management: Understanding of how people respond differently and how to get the best from resources, be it via Teams meetings, emails, messaging, face to face discussions. Data and Analysis: Building and creating data reports using PowerQuery / PowerBi / Microsoft Report Builder for senior stakeholders, taking complex data and information to translate into statistical trend analysis and dashboards Complex Information: Using multi-faceted data points across multiple systems to create reports, make comparisons against and provide recommendations to senior management for approval. Financial management: Support for project managers in managing, tracking and report financial budgets and spend within all projects, building up into a total Portfolio financial view across all projects.
Person Specification
Qualifications
Essential
- Degree level or specialist equivalent
- Project management qualification (PRINCE2, Management of Portfolio MoP, or equivalent)
Experience
Essential
- Minimum 3 years experience in a PMO or related role
- Demonstrated experience of managing projects or portfolios in complex and challenging environments
Skills
Essential
- In-depth specialist PMO knowledge and application of portfolio management frameworks and methodologies, specifically PRINCE2
- Outstanding communication, interpersonal and teamwork skills at all levels of the organisation
Person Specification
Qualifications
Essential
- Degree level or specialist equivalent
- Project management qualification (PRINCE2, Management of Portfolio MoP, or equivalent)
Experience
Essential
- Minimum 3 years experience in a PMO or related role
- Demonstrated experience of managing projects or portfolios in complex and challenging environments
Skills
Essential
- In-depth specialist PMO knowledge and application of portfolio management frameworks and methodologies, specifically PRINCE2
- Outstanding communication, interpersonal and teamwork skills at all levels of the organisation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
