Purchasing and Contracts Manager

Job description

Job responsibilities

To research and advise of short- and long-term changes regarding drug supply and manage irregular supply of drugs keeping communication current to maximise best outcome.

To adopt appropriate purchasing strategies to prevent the risk of delayed delivery and delayed patient care.

To be responsible for accurately inputting information into computer systems, spreadsheets, and databases, processing the information, accessing reports and patient database for patient details.

Under the guidance of the Purchasing Manager, liaise with suppliers and CMU about contractual details.

To maintain various logs & records of data, such as transport and off-contract claims log.

To plan and organise emergency deliveries and ensure the correct paperwork is completed and sent to the appropriate teams to ensure payment.

To liaise with Finance & Contracts Department with respect to invoicing when appropriate.

To investigate and decide appropriate corrective action to ensure the Trust receive adequate re-imbursement when discrepancies occur, whilst maintaining good working relations.

To attend and participate in relevant internal and external meetings where sensitive contractual matters are discussed, building networks with external procurement leads to increase support available to the Trust.

To develop and update procurement standard operating procedures and contribute to the development of the service to improve patient care.

To provide induction, training, and education to other staff members on specific activities within your area of speciality offering support and direction and setting clear goals and objectives.

To process orders through the computer system in accordance with purchasing agreements to ensure that stock levels are sufficient to maintain high service levels within agreed standards. Efficiency and accuracy need to be observed to meet deadlines and negate treatment delay or patient harm.

To initiate the drug alert process to prevent harmful medicines from getting to patients cascading the information within Pharmacy and arranging appropriate actions for any affected stock and notifying third parties as required.

To participate in the recruitment of employees.

To deputise for the purchasing manager as required.

To ensure all paperwork is processed, submitted, and stored within the required timescales and to departmental standards and in accordance with legal requirements.

To perform or support any internal and external audits within procurement as required.

Acting as a role model in a professional and courteous manner.

To carry out any other duties as reasonably requested by the purchasing manager and pharmacy managers.

Person Specification

Qualifications

Essential

• Pharmacy NVQ level 2
• Level 3 CIPS or equivalent qualification

Desirable

• Dealing with pharmaceutical companies
• GCSE Maths & English

Competencies

Essential

• Attention to detail
• Microsoft Office skills &

Experience

Essential

• Electronic processing of orders and invoices
• Initiative and supervision

Desirable

• Knowledge of pharmaceuticals
• Working under pressure
• Experience of collating data and analysis

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Frimley Health NHS Foundation Trust

Address

Wexham Park Hospital

Wexham Street

Wexham

SL2 4HL

Employer's website

https://www.fhft.nhs.uk/ (Opens in a new tab)