Job summary
- To transfer key information from MDT outcomes to the Trust's Electronic Patient Record system (EPIC) and using the Cancer Tracking System (Somerset Cancer Register) ensuring that Trust's standards are adhered to in relation to all documentation and data input.
- Supporting the RMS Support Workers to monitor patients following the Self Supported Management pathway (SSMP) or re-entry to the Patient Initiated Follow Up pathways (PIFU) to ensure that patients are seen and investigated within nationally agreed parameters and that the necessary escalation and subsequent documentation is carried out for patients booked outside of those parameters.
- To be responsible for alerting and escalating to the Site-Specific Tumour Leads and Macmillan Information & Support Officer when problems and delays arise.
- This post does not have any line management or budgetary responsibility.
Main duties of the job
Data Collection and Audit
To support the tracking of progress of patients on the SSMP/PIFU pathway and input designated data items onto EPIC/Somerset in a timely and accurate manner.
- To take responsibility of data spreadsheets to ensure all referrals are up to date on Somerset, and to query and escalate any discrepancies with the relevant teams e.g., Booking Centre, Clinical Teams, Waiting List, Radiology etc.
- To input data onto EPIC/Somerset from structured reports on a daily/weekly basis, as assigned by the RMS Support Workers and Macmillan Information & Support Officer.
- To monitor and update relevant databases and update notes on EPIC/Somerset.
- Actively searching for missing data items, working with clinical and administrative teams.
- Undertaking data cleansing exercises, ensuring data is of a high quality, properly curated and robust.
About us
Frimley Health NHS Foundation Trust provides NHS hospital servicesforaround 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.
As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.
We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough.
Our threecore values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other,Committed to Excellence,WorkingTogether and Facing the Future.
We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical and nursing personnelworkingalongside the hospital's NHS staff providing care to patients in all specialties
Job description
Job responsibilities
General Responsibilities
- Establishing and maintaining effective communication networks and working relationships with Site specific RMS Support Workers, MDT coordinators and other members of the wider Trust team, demonstrating good communication skills, both verbally and in written form and ensuring that a professional and seamless service is provided.
- Assisting in training new members of staff across the organisation to ensure compliance with standard operating procedures and data collection requirements.
- Attending and contributing to meetings as required.
- Contacting GP practices and other hospitals for patient information as needed.
- To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensuring anticipated difficulties in meeting deadlines are promptly reported.
- To communicate sensitive information appropriately as per the Trust policies.
- Have an understanding and experience of the issues surrounding data protection, sourcing and collection.
- Attend mandatory training courses as identified through supervision and individual performance review.
- To ensure confidentiality and security of data in accordance with organisational requirements, and in line with the Data Protection Act.
- To provide cover for annual leave and sickness where appropriate.
- Any other task appropriate to the grade, as designated by the Macmillan Information & Support Services Manager
Job description
Job responsibilities
General Responsibilities
- Establishing and maintaining effective communication networks and working relationships with Site specific RMS Support Workers, MDT coordinators and other members of the wider Trust team, demonstrating good communication skills, both verbally and in written form and ensuring that a professional and seamless service is provided.
- Assisting in training new members of staff across the organisation to ensure compliance with standard operating procedures and data collection requirements.
- Attending and contributing to meetings as required.
- Contacting GP practices and other hospitals for patient information as needed.
- To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensuring anticipated difficulties in meeting deadlines are promptly reported.
- To communicate sensitive information appropriately as per the Trust policies.
- Have an understanding and experience of the issues surrounding data protection, sourcing and collection.
- Attend mandatory training courses as identified through supervision and individual performance review.
- To ensure confidentiality and security of data in accordance with organisational requirements, and in line with the Data Protection Act.
- To provide cover for annual leave and sickness where appropriate.
- Any other task appropriate to the grade, as designated by the Macmillan Information & Support Services Manager
Person Specification
Skills/Abillities
Essential
- Ability to work under own initiative, without supervision and as part of a team
- Self-motivated, well organised, and able to drive work forward
- Ability to work effectively in a busy demanding environment
- Ability to work to tight deadlines
- Ability to pay close attention to detail and accuracy
Desirable
- Knowledge of EPIC, other hospital systems and work competently with multiple applications over two computer screens
Experience
Essential
- Experience of using Microsoft Office within the workplace - including excel and word
- Experience of working in an office or similar environment
- Experience of working to exacting deadlines
Desirable
- Experience of sourcing, collecting, and inputting data
Person Specification
Skills/Abillities
Essential
- Ability to work under own initiative, without supervision and as part of a team
- Self-motivated, well organised, and able to drive work forward
- Ability to work effectively in a busy demanding environment
- Ability to work to tight deadlines
- Ability to pay close attention to detail and accuracy
Desirable
- Knowledge of EPIC, other hospital systems and work competently with multiple applications over two computer screens
Experience
Essential
- Experience of using Microsoft Office within the workplace - including excel and word
- Experience of working in an office or similar environment
- Experience of working to exacting deadlines
Desirable
- Experience of sourcing, collecting, and inputting data
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
