Job summary
Would you like to be part of a successful 'Learning and Organisational Development Team'?
This is an exciting new role that will see the post holder lead the optimisation of ESR/OLM, delivering and maintaining training and other learning resources and information by providing a high quality administrative and project support
Main duties of the job
The successful candidate will act as a lead specialist and expert for all ESR/OLM activity and ensure OLM is optimised alongside other HR digital systems
You will be responsible for the line management and supervision for the learning and OD administrative team
In addition, you will support the learning and OD teams in carrying out audits for key learning and training activities. Including, the production of bespoke data and contribute to reports and projects to support the L&OD wider portfolio.
About us
There's never been a more exciting time to build your career at Frimley Health, one of the country's largest and most respected trusts
Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.
We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.
We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR - Epic - went live in June and we are already beginning to reap the benefits of this ambitious investment.
Our threecore values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other.
If you have a passion for clinical excellence, patient care and your own career development, you'll feel at home at Frimley Health.
Job description
Job responsibilities
- Act as a lead specialist and expert for all ESR/OLM activity
- Ensure ESR/OLM is maintained and optimised to its full potential
- Input, analyse and report on training data, to regular and ad hoc timeframes
- Analyse a variety of information and data to enable comprehensive and appropriate comparisons to be made. Undertake investigative work as required and challenge any data anomalies
- Work closely with workforce information, to ensure OLM is optimised alongside other HR digital systems
- Liaise with system users and user groups regarding fault management, information requests and new features of systems that will lead to leaner processes and effective working.
- Participate as an active member of relevant regional groups to keep up to date, make recommendations and ensure that the development of OLM at organisational level is in line with best practice and new functionality.
- To develop the capabilities and confidence of staff using ESR/OLM
- Ensure that e-learning modules are set up appropriately within ESR e-learning and completions recorded accurately within OLM.
- Support the Learning and OD teams in carrying out audits for key learning and training activities.
- Produce bespoke data and contribute to reports and projects to support the portfolio of the wider Learning and OD teams.
- Responsible for the line management and supervision for the Learning and OD administrative team, modelling a constructive and a solution focussed approach to problems.
- Create training classes, take bookings, and send out joining instructions using the OLM system.
- Train and support OLM training co-ordinators to book staff onto appropriate courses, in a way that maximises attendance and minimises impact on service delivery.
- Proactively monitor course bookings, to optimise booking and attendance.
- Maintain and update the Learning and OD team intranet.
- Develop and maintain related documentation including training manuals and standard operating procedures.
- Work with the Learning and OD department managers to record any expenditure, raise purchase orders and track invoices.
Job description
Job responsibilities
- Act as a lead specialist and expert for all ESR/OLM activity
- Ensure ESR/OLM is maintained and optimised to its full potential
- Input, analyse and report on training data, to regular and ad hoc timeframes
- Analyse a variety of information and data to enable comprehensive and appropriate comparisons to be made. Undertake investigative work as required and challenge any data anomalies
- Work closely with workforce information, to ensure OLM is optimised alongside other HR digital systems
- Liaise with system users and user groups regarding fault management, information requests and new features of systems that will lead to leaner processes and effective working.
- Participate as an active member of relevant regional groups to keep up to date, make recommendations and ensure that the development of OLM at organisational level is in line with best practice and new functionality.
- To develop the capabilities and confidence of staff using ESR/OLM
- Ensure that e-learning modules are set up appropriately within ESR e-learning and completions recorded accurately within OLM.
- Support the Learning and OD teams in carrying out audits for key learning and training activities.
- Produce bespoke data and contribute to reports and projects to support the portfolio of the wider Learning and OD teams.
- Responsible for the line management and supervision for the Learning and OD administrative team, modelling a constructive and a solution focussed approach to problems.
- Create training classes, take bookings, and send out joining instructions using the OLM system.
- Train and support OLM training co-ordinators to book staff onto appropriate courses, in a way that maximises attendance and minimises impact on service delivery.
- Proactively monitor course bookings, to optimise booking and attendance.
- Maintain and update the Learning and OD team intranet.
- Develop and maintain related documentation including training manuals and standard operating procedures.
- Work with the Learning and OD department managers to record any expenditure, raise purchase orders and track invoices.
Person Specification
Qualifications
Essential
- Educated to degree level (in a relevant subject) and/or equivalent level of experience.
- GCSE English and Maths (A-C grade or equivalent)
- Project management or continuous improvement qualification or equivalent experience.
- IT Qualification to an NVQ level 3 or equivalent
Desirable
- Business Administration Level 3 apprenticeship
- Lean six sigma/Continuous Improvement (ie yellow belt)
Experience
Essential
- Significant recent experience and knowledge of ESR systems and operational functionalities
- Experience of project management and continuous improvement
- Experience of producing reports in a range of formats.
Desirable
- Experience of working in a HR/Learning and development environment
Person Specification
Qualifications
Essential
- Educated to degree level (in a relevant subject) and/or equivalent level of experience.
- GCSE English and Maths (A-C grade or equivalent)
- Project management or continuous improvement qualification or equivalent experience.
- IT Qualification to an NVQ level 3 or equivalent
Desirable
- Business Administration Level 3 apprenticeship
- Lean six sigma/Continuous Improvement (ie yellow belt)
Experience
Essential
- Significant recent experience and knowledge of ESR systems and operational functionalities
- Experience of project management and continuous improvement
- Experience of producing reports in a range of formats.
Desirable
- Experience of working in a HR/Learning and development environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
