Job summary
We are at the beginning of an exciting journey to transform our Medical Workforce team to deliver a proactive and effective customer focussed service to meet the challenges of the future. As the Head of Medical Workforce, you will play a pivotal role in developing our strategy and driving this change whilst providing senior leadership and direction to the medical staffing department in line with the Trust's people strategy.
As the Head of Medical Workforce, you will be working in partnership with a wide range of internal and external stakeholders to develop innovative recruitment and retention initiatives across the medical workforce.
The Head of Medical Workforce will oversee the day-to-day operations of the team and provide your professional expertise and inclusive leadership style to maximise efficiency and overall effectiveness of the services.
In conjunction with the Medical Directors Team, you will be the Trust's Lead on all medical Employee Relations issues, ensuring that cases are managed in accordance with Maintaining High Professional Standards (MHPS) and Trust Policy.
To join us on this exciting journey and become part of our team, apply today!
Main duties of the job
- Advise and support the Medical Director, and the Director of People and the Associate Director of Workforce & Resourcing as well as corporate services in managing performance and capability issues with doctors in line with national and Trust procedures. In conjunction with the Medical Director, escalate any issues that may need reporting outside of the Trust to the GMC and or the Practitioner Performance Advisory (PPA) Service.
- To support the Medical Director and Chiefs of Service in ensuring that job planning review meetings take place annually. In collaboration with the Chiefs of Service ensure all job plans are up to date and entered on to the e-job planning system.
- In conjunction with the Deputy Head of Medical Workforce, to manage the Medical Workforce team to ensure professional recruitment and Human Resources administration services for doctors is provided in line with the Human Resources departments standards.
- To provide highly specialist advice to line managers in the management of sickness absence, advising action as appropriate (including redeployment, ill health retirement and termination) and ensuring a consistent approach, so as to maximise attendance in the workplace.
- To lead the HR input in disciplinary, grievance, capability, redundancy hearings up to and including dismissal for all doctors and consultants.
- Appraise, train, develop, and support the Medical Workforce team.
About us
There's never been a more exciting time to build your career at Frimley Health, one of the country's largest and most respected trusts
Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.
We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.
We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR - Epic - went live in June and we are already beginning to reap the benefits of this ambitious investment.
Our threecore values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other.
If you have a passion for clinical excellence, patient care and your own career development, you'll feel at home at Frimley Health.
Job description
Job responsibilities
Key Responsibilities:
- Develop Trust Policy in relation to the medical workforce ensuring they are consistent with the latest directives and guidance from the Department of Health & Social Care/NHS England/NHS Employers for medical staff.
- Provide senior leadership and operational direction to medical staffing team with responsibility for the Medical HR budget.
- To review activity against service requirements and compare this against job plans to identify workforce planning issues and to work closely with the services to develop workforce plans.
- Oversee all recruitment processes for Consultants following the principles of the Advisory Appointments Committee Regulations and the Concordat between the Medical Colleges and the Foundation Trust Network. Provide monthly database /reports on appointments.
- To provide monthly recruitment data and analysis to the Senior HR Team, highlighting areas of concern and working with Directorates to address the recruitment issues.
- To provide a proactive and high-quality medical recruitment service for all grades of doctors which is in line with the Trusts time to hire standards.
- Oversee the Junior Doctors recruitment and management of rotations within the Trust and ensure any gaps are quickly filled in line with Deanery and Trust protocols and policies.
- Provide management of the trainee doctor contract, advising on the design of rotas and work schedules to ensure they are compliant with the 2016 terms and conditions and EWTD requirements.
- In conjunction with the Local Negotiating Committee (LNC), agree a Trust Contract for Locally Employed Doctors.
- To oversee compliance of the military contract in relation to senior medical staff and work with departments to place military personnel as part of their workforce plans.
- To challenge overspending on locums within departments and encourage budget responsibilities.
- Advise and support the Medical Director, and the Director of People and the Associate Director of Workforce & Resourcing as well as corporate services in managing performance and capability issues with doctors in line with national and Trust procedures. In conjunction with the Medical Director, escalate any issues that may need reporting outside of the Trust to the GMC and or the Practitioner Performance Advisory (PPA) Service.
- Work closely with the Director of Medical Education, Clinical Tutors and Medical Education Managers and their teams in relation to the provision of education and training of doctors.
- Work closely with the Guardians of Safe Working Hours, oversee and develop the process for exception reporting for junior doctors; this includes trainees and Trust doctors.
- To provide timely and expert highly specialist advice to line managers on employment law issues e.g. TUPE, employment protection and discrimination and the operation of the disciplinary, capability, grievance, harassment and bullying, redundancy, sickness and redeployment policies.
- Ensure all medical staff are set up on the payroll and remunerated appropriately according to their grade and agreed work pattern.
- Ensure that Consultants are remunerated correctly in relation to their agreed job planned work and on-call supplements.
- To organise and develop the annual process for the application of local Clinical Excellence Awards ensuring proper and effective HR advice and that all policies and procedures related to the same are correctly applied and adhered to and to act as panel secretary for the decision-making committee. Ensuring that this is processed in conjunction with the payroll department.
- To support the Medical Director and Chiefs of Service in ensuring that job planning review meetings take place annually. In collaboration with the Chiefs of Service ensure all job plans are up to date and entered on to the e-job planning system.
- Maintain an up-to-date knowledge of initiatives that effect the medical workforce such as disciplinary processes, international recruitment initiatives, revalidation and to provide regular updates to the Director of People and corporate services on the impact these will have on the Trust.
- In conjunction with the Deputy Head of Medical Workforce, to manage the Medical Workforce team to ensure professional recruitment and Human Resources administration services for doctors is provided in line with the Human Resources departments standards.
- Appraise, train, develop, and support the Medical Workforce team.
- To provide clear and effective advice and support to all medical staff on employment terms and conditions, pay, employee relations issues and any other matter relating to the employment contract, keeping the Director of People, Medical Director and Corporate Services fully informed at all times.
- To work in conjunction with the Post Graduate Centres to ensure that all medical staff attend induction before they commence their role and in line with Trust policy.
- Attend the LNC as part of the management team, oversee notes and actions as part of LNC and lead of specific actions as appropriate. Take responsibility for setting up the LNC meetings and providing the minutes from each meeting; whilst ensuring that there are adequate LNC meetings in the year.
- To provide highly specialist advice to line managers in the management of sickness absence, advising action as appropriate (including redeployment, ill health retirement and termination) and ensuring a consistent approach, so as to maximise attendance in the workplace.
- Participate in disciplinary investigations and processes which can be very complex and sensitive.
- In conjunction with the Medical Directors office lead on all Medical Employee Relations issues, ensuring that cases are managed in accordance with Maintaining High Professional Standards (MHPS) and Trust Policy, liaising with Trust solicitors or Union representatives when required.
- To prepare the Trust case when Employment Tribunal applications are received when directed by the Director of HR & Corporate Services, liaising with solicitors, managers and witnesses as required. To attend Employment Tribunals and give evidence on behalf of the Trust as required.
- To lead the HR input in disciplinary, grievance, capability, redundancy hearings up to and including dismissal for all doctors and consultants. This includes appeal panels, advising the panel on the process and precedent to ensure consistency of application across the Trust. Make an accurate record of the hearing which may later be required at an Employment Tribunal
Job description
Job responsibilities
Key Responsibilities:
- Develop Trust Policy in relation to the medical workforce ensuring they are consistent with the latest directives and guidance from the Department of Health & Social Care/NHS England/NHS Employers for medical staff.
- Provide senior leadership and operational direction to medical staffing team with responsibility for the Medical HR budget.
- To review activity against service requirements and compare this against job plans to identify workforce planning issues and to work closely with the services to develop workforce plans.
- Oversee all recruitment processes for Consultants following the principles of the Advisory Appointments Committee Regulations and the Concordat between the Medical Colleges and the Foundation Trust Network. Provide monthly database /reports on appointments.
- To provide monthly recruitment data and analysis to the Senior HR Team, highlighting areas of concern and working with Directorates to address the recruitment issues.
- To provide a proactive and high-quality medical recruitment service for all grades of doctors which is in line with the Trusts time to hire standards.
- Oversee the Junior Doctors recruitment and management of rotations within the Trust and ensure any gaps are quickly filled in line with Deanery and Trust protocols and policies.
- Provide management of the trainee doctor contract, advising on the design of rotas and work schedules to ensure they are compliant with the 2016 terms and conditions and EWTD requirements.
- In conjunction with the Local Negotiating Committee (LNC), agree a Trust Contract for Locally Employed Doctors.
- To oversee compliance of the military contract in relation to senior medical staff and work with departments to place military personnel as part of their workforce plans.
- To challenge overspending on locums within departments and encourage budget responsibilities.
- Advise and support the Medical Director, and the Director of People and the Associate Director of Workforce & Resourcing as well as corporate services in managing performance and capability issues with doctors in line with national and Trust procedures. In conjunction with the Medical Director, escalate any issues that may need reporting outside of the Trust to the GMC and or the Practitioner Performance Advisory (PPA) Service.
- Work closely with the Director of Medical Education, Clinical Tutors and Medical Education Managers and their teams in relation to the provision of education and training of doctors.
- Work closely with the Guardians of Safe Working Hours, oversee and develop the process for exception reporting for junior doctors; this includes trainees and Trust doctors.
- To provide timely and expert highly specialist advice to line managers on employment law issues e.g. TUPE, employment protection and discrimination and the operation of the disciplinary, capability, grievance, harassment and bullying, redundancy, sickness and redeployment policies.
- Ensure all medical staff are set up on the payroll and remunerated appropriately according to their grade and agreed work pattern.
- Ensure that Consultants are remunerated correctly in relation to their agreed job planned work and on-call supplements.
- To organise and develop the annual process for the application of local Clinical Excellence Awards ensuring proper and effective HR advice and that all policies and procedures related to the same are correctly applied and adhered to and to act as panel secretary for the decision-making committee. Ensuring that this is processed in conjunction with the payroll department.
- To support the Medical Director and Chiefs of Service in ensuring that job planning review meetings take place annually. In collaboration with the Chiefs of Service ensure all job plans are up to date and entered on to the e-job planning system.
- Maintain an up-to-date knowledge of initiatives that effect the medical workforce such as disciplinary processes, international recruitment initiatives, revalidation and to provide regular updates to the Director of People and corporate services on the impact these will have on the Trust.
- In conjunction with the Deputy Head of Medical Workforce, to manage the Medical Workforce team to ensure professional recruitment and Human Resources administration services for doctors is provided in line with the Human Resources departments standards.
- Appraise, train, develop, and support the Medical Workforce team.
- To provide clear and effective advice and support to all medical staff on employment terms and conditions, pay, employee relations issues and any other matter relating to the employment contract, keeping the Director of People, Medical Director and Corporate Services fully informed at all times.
- To work in conjunction with the Post Graduate Centres to ensure that all medical staff attend induction before they commence their role and in line with Trust policy.
- Attend the LNC as part of the management team, oversee notes and actions as part of LNC and lead of specific actions as appropriate. Take responsibility for setting up the LNC meetings and providing the minutes from each meeting; whilst ensuring that there are adequate LNC meetings in the year.
- To provide highly specialist advice to line managers in the management of sickness absence, advising action as appropriate (including redeployment, ill health retirement and termination) and ensuring a consistent approach, so as to maximise attendance in the workplace.
- Participate in disciplinary investigations and processes which can be very complex and sensitive.
- In conjunction with the Medical Directors office lead on all Medical Employee Relations issues, ensuring that cases are managed in accordance with Maintaining High Professional Standards (MHPS) and Trust Policy, liaising with Trust solicitors or Union representatives when required.
- To prepare the Trust case when Employment Tribunal applications are received when directed by the Director of HR & Corporate Services, liaising with solicitors, managers and witnesses as required. To attend Employment Tribunals and give evidence on behalf of the Trust as required.
- To lead the HR input in disciplinary, grievance, capability, redundancy hearings up to and including dismissal for all doctors and consultants. This includes appeal panels, advising the panel on the process and precedent to ensure consistency of application across the Trust. Make an accurate record of the hearing which may later be required at an Employment Tribunal
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent.
- CIPD Level 7
Desirable
Knowledge and experience
Essential
- Extensive medical staffing experience, including knowledge of all Medical and Dental Terms and Conditions
- Experience of advising in MHPS casework
- Up to date in depth knowledge of employment law
- Experience of dealing with complex investigations, hearings, and organisational change
- Experience of HR policy development.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent.
- CIPD Level 7
Desirable
Knowledge and experience
Essential
- Extensive medical staffing experience, including knowledge of all Medical and Dental Terms and Conditions
- Experience of advising in MHPS casework
- Up to date in depth knowledge of employment law
- Experience of dealing with complex investigations, hearings, and organisational change
- Experience of HR policy development.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
