Administrator Rehabilitation Engineering Service (RES)

Sussex Community NHS Foundation Trust

This job is now closed

Job summary

An interesting and varied vacancy has arisen for an enthusiastic, flexible administrator with good communication skills and excellent organisation/admin abilities to provide a professional administrative support service to the Rehabilitation Engineering Service (RES) to ensure its efficient operation at Chailey Clinical Services.

Main duties of the job

This role will act as a first point of contact for any communication / correspondence relevant to the Rehabilitation Engineering Service. The post holder will be expected to work independently and collaboratively with all members of the RES, other clinical staff, and administrators at Chailey Clinical Services (CCS).

The following skills are essential to the role:

Competency with Microsoft Office systems and word processing, experience with databases and willingness to learn new IT systems. Excellent communication skills, and maintenance of strict confidentiality.

Raising orders and approving invoices.

Maintaining the RES database.

About us

Why work for us?

We have opportunities for everyone across our wide variety of services working in supportive team environments, including medical, clinical, support and corporate services
Positive 2022 NHS Staff Survey results with compassionate culture and leadership, and support for staff wellbeing, scoring highly.
A variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county.
Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options.
Excellent training and development opportunities tailored to individuals.
Research opportunities
Cost-effective and convenient workplace nurseries in Crawley, Hove and Brighton
Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
We are proud to be a Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces.
We are proud to be a Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
Located in stunning Sussex, with easy access to the South Downs and the coast.
Access to a wide range of benefits and discounts for NHS staff.

Date posted

03 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year £24,071 - £25,674 PER ANNUM/PRO RATA

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

150-MM1293-CSS-B

Job locations

Chailey Clinical Services

Beggars Wood Road

North Chailey

BN8 4JN

Job description

Job responsibilities

To help develop and maintain efficient systems for processing workloads.

To carry out any other administrator duties including; photocopying, managing the generic email in box.

Accurately recording telephone messages, dealing with enquiries from other agencies and service users.

Empathetic approach when dealing with staff or service users including dealing with difficult situations.

Attend team meetings on a regular basis.

Taking notes in meetings.

Ordering stationary for the RES.

Maintaining the RES database and raising I.T support requests if necessary.

Raising orders and approving invoices and dealing with any financial queries.

Organise workload showing ability to prioritise in order to achieve set time scales.

Able to work within boundaries of the role and to ask/ seek support if needed.

The role is primarily office based 9-5 Monday - Friday.

Job description

Job responsibilities

To help develop and maintain efficient systems for processing workloads.

To carry out any other administrator duties including; photocopying, managing the generic email in box.

Accurately recording telephone messages, dealing with enquiries from other agencies and service users.

Empathetic approach when dealing with staff or service users including dealing with difficult situations.

Attend team meetings on a regular basis.

Taking notes in meetings.

Ordering stationary for the RES.

Maintaining the RES database and raising I.T support requests if necessary.

Raising orders and approving invoices and dealing with any financial queries.

Organise workload showing ability to prioritise in order to achieve set time scales.

Able to work within boundaries of the role and to ask/ seek support if needed.

The role is primarily office based 9-5 Monday - Friday.

Person Specification

Essential

Experience of using a PC and Microsoft Windows packages
Experience of accurate data inputting and using databases.

Desirable

Experience of using virtual contact platforms such as MS Teams

Essential

Previous secretarial/administration and finance experience
Good written, verbal & communication skills/Experience in raising orders & approving invoices

Desirable

Experience of working in a health care setting

Essential

Time management, ability to prioritise and deal with unpredictable work pattern

Desirable

Of complying with patient confidentiality (or similar) and data protection requirements

Person Specification

Essential

Experience of using a PC and Microsoft Windows packages
Experience of accurate data inputting and using databases.

Desirable

Experience of using virtual contact platforms such as MS Teams

Essential

Previous secretarial/administration and finance experience
Good written, verbal & communication skills/Experience in raising orders & approving invoices

Desirable

Experience of working in a health care setting

Essential

Time management, ability to prioritise and deal with unpredictable work pattern

Desirable

Of complying with patient confidentiality (or similar) and data protection requirements

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Sussex Community NHS Foundation Trust

Address

Chailey Clinical Services

Beggars Wood Road

North Chailey

BN8 4JN

Employer's website

https://www.sussexcommunity.nhs.uk/work-with-us/ (Opens in a new tab)

Employer details

Employer name

Sussex Community NHS Foundation Trust

Address

Chailey Clinical Services

Beggars Wood Road

North Chailey

BN8 4JN

Employer's website

https://www.sussexcommunity.nhs.uk/work-with-us/ (Opens in a new tab)

For questions about the job, contact:

PA to Head of RES/Senior Administrator

Tracey Zysemil

tracey.zysemil1@nhs.net

01825724705

Date posted

03 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year £24,071 - £25,674 PER ANNUM/PRO RATA

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

150-MM1293-CSS-B

Job locations

Chailey Clinical Services

Beggars Wood Road

North Chailey

BN8 4JN

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