Ward Administrator

Job summary

Based at Caravelle Ward within Crawley Hospital, we have job opportunities for experienced administrators in both full and part time roles (full time 37.5 hours per week, part time 15 hours per week). Both positions are permanent and will be supporting the Clinical, nursing and therapy teams working on the Intermediate Care Unit.

Main duties of the job

The main duties of this role are to provide administration and clerical support within the intermediate care unit (ICU), to provide solutions to routine concerns or questions regarding services provided and escalating these to more senior staff members as necessary.

To assist the ward manager in putting in place and reviewing office and administrative procedures.

The ordering , tracking, checking and receipting of supplies in line with set protocols and procedures.

To be the point of contact and act as SystmOne champion, disseminate new information and ensure staff are made aware of any changes within SystmOne,

To liaise with senior nursing staff and the ward manager to update HealthRoster and to assist with booking and recording appropriate bank cover where necessary.

Take minutes and circulate agendas for ward and other meetings as appropriate.

Take an prominent role in the recruitment, induction and retention of new staff . Ward Administrators are expected to be able to prioritise their workload, and remain calm under pressure as the ward is often very busy.

About us

We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.

Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.

We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.

Why work for us?

• Positive 2023 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support
• Variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county
• Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options
• Excellent training and development opportunities
• Cost-effective workplace nurseries in Crawley, Hove and Brighton
• EMBRACE, Disability and Wellbeing,LGBTQIA+ and Religion Spirituality and Belief staff networks
• Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces
• Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
• Located in stunning Sussex, with easy access to the South Downs and the coast
• Access to a wide range of benefits and discounts for NHS staff