Job summary
We are looking for an enthusiastic and experienced Administrator to join our busy but supportive and friendly team within the Community Child Health Information Service (CCHIS) based in Chichester.
The ideal candidate will be organised, good at multi-tasking with great IT skills (using Microsoft office software, primarily excel) along with a friendly and open manner. Excellent communication skills are essential.
You will be responsible for accurate data entry and extraction from the Child Health electronic record system (SystmOne) and support CCHIS in all their administrative functions.
You will not only be a team player, but able to work unsupervised using your own initiative.
Informal discussion and visits to the team are encouraged. Please contact Andrea Bolton (Project & Data Lead) on07770 865815 for further information.
Main duties of the job
The ideal candidate will be able to provide a comprehensive administrative service to CCHIS and must be capable of understanding and completing data input requirements to a high level of accuracy to produce regular reports and statistics when required. To work as part of a team and have responsibility for the administration functions to ensure the smooth running of the Community Child Health Information Service (CCHIS).
About us
"We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.
Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.
We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.
Why work for us?
- Positive 2022 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support
- Variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county
- Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options
- Excellent training and development opportunities
- Research opportunities
- Cost-effective workplace nurseries in Crawley, Hove and Brighton
- Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
- Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces
- Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
- Access to a wide range of benefits and discounts for NHS staff"
Job description
Job responsibilities
The successful candidate will need to:-Colaborate with colleagues to develop in house processes and office functions to ensure efficient and accurate processes.- Arrange, minute and attend team meetings.- Provide day to day guidance and support on administrative issues and queries from the team.
- Manage own deadlines and responsibilities within CCHIS. This can iclude weekly or monthly reports which you are soley resonsible for.
-Ensuring processes and guides are written clearly so colleagues are able to support with workload when needed (Annual Leave etc.)
-Fufilling priorities on the team Rota, ensuring these priorities are met and supporting each other to do this.
- Order stationary and other office supplies.
- Cover the 17:00 finish once a week, have a flexible approach to this and be willing to swap and change days to support the rest of the team and service when needed.- Ensure that electronic or paper patient, staff and other service records are filed accurately in an easily accessible system and kept secure.- Complete accuracy of data input and data extraction.- Communicate verbally or in writing with staff at all levels, internal and external to the Trust, to ensure that a customer focused and responsive service is provided
Job description
Job responsibilities
The successful candidate will need to:-Colaborate with colleagues to develop in house processes and office functions to ensure efficient and accurate processes.- Arrange, minute and attend team meetings.- Provide day to day guidance and support on administrative issues and queries from the team.
- Manage own deadlines and responsibilities within CCHIS. This can iclude weekly or monthly reports which you are soley resonsible for.
-Ensuring processes and guides are written clearly so colleagues are able to support with workload when needed (Annual Leave etc.)
-Fufilling priorities on the team Rota, ensuring these priorities are met and supporting each other to do this.
- Order stationary and other office supplies.
- Cover the 17:00 finish once a week, have a flexible approach to this and be willing to swap and change days to support the rest of the team and service when needed.- Ensure that electronic or paper patient, staff and other service records are filed accurately in an easily accessible system and kept secure.- Complete accuracy of data input and data extraction.- Communicate verbally or in writing with staff at all levels, internal and external to the Trust, to ensure that a customer focused and responsive service is provided
Person Specification
Qualifications
Essential
- Good standard of secondary education to GSCE level or equivalent with minimum grade C/level 4 for English and Maths
- RSA 2 or equivalent knowledge gained through relevant experience
Desirable
- Computer related certificate or equivalent eg. EDLC
Experience
Essential
- Previous administrative experience
- Experience of data inputting
- Managing personal or commercially sensitive information
Desirable
- Experience of use of electronic record systems, eg SystmOne / EMIS / RIO
Skills & Knowledge
Essential
- Able to work as part of a team
- Proficient in using Microsoft Office software to create attractive and well laid-out documents and presentations.
- To be able to maintain confidentiality and deal with sensitive information
- Time management, ability to prioritise and deal with unpredictable work pattern
Other Requirements
Essential
- Requirement to travel to other Trust sites to attend meetings.
Person Specification
Qualifications
Essential
- Good standard of secondary education to GSCE level or equivalent with minimum grade C/level 4 for English and Maths
- RSA 2 or equivalent knowledge gained through relevant experience
Desirable
- Computer related certificate or equivalent eg. EDLC
Experience
Essential
- Previous administrative experience
- Experience of data inputting
- Managing personal or commercially sensitive information
Desirable
- Experience of use of electronic record systems, eg SystmOne / EMIS / RIO
Skills & Knowledge
Essential
- Able to work as part of a team
- Proficient in using Microsoft Office software to create attractive and well laid-out documents and presentations.
- To be able to maintain confidentiality and deal with sensitive information
- Time management, ability to prioritise and deal with unpredictable work pattern
Other Requirements
Essential
- Requirement to travel to other Trust sites to attend meetings.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
