Job summary
ABOUT US:
We are Central Worthing Primary Care Network.
We are a Team of Health Care professionals that Provide Nursing Care within the home environment-In and around the Worthing areas to those people that are unable to attend other venues for their Care.
We are a busy dynamic hard working Team that require an administrator to play a pivotal Role in ensuring the delivery of Our Service runs smoothly.
We require a person who can:
Act as a key point of contact for a clinical service.
Ensure that patients, other members of the public, external stakeholders and colleagues within the Trust receive a courteous and supportive response to a range of queries and requests for information.
The Team administrator here plays a key role in organising and supporting The Team so they can function safely and effectively-knowing that the administration support is in safe hands.
Main duties of the job
Job SummaryA. Acts as a key point of contact for a clinical service. Ensure that patients, othermembers of the public, external stakeholders and colleagues within the Trust receivea courteous and supportive response to a range of queries and requests forinformation.B. Plays a key role in organising and supporting casework reviews and other multiagencymeetings. They will ensure that patient records are kept up to date andsecure and respond to queries and requests for advice from the administrativesupport team.
About us
We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.
Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.
We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.
Why work for us?
- Positive 2022 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support
- Variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county
- Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options
- Excellent training and development opportunities
- Research opportunities
- Cost-effective workplace nurseries in Crawley, Hove and Brighton
- Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
- Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces
- Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
- Located in stunning Sussex, with easy access to the South Downs and the coast
- Access to a wide range of benefits and discounts for NHS staff
Job description
Job responsibilities
Key ResponsibilitiesA. Assists the Team Leader with any review of office or administrative procedures byinviting and collating feedback from clinical and administrative colleagues.Contributes own ideas and suggestions.B. Arranges team meetings and multi-agency case review meetings. Co-ordinatesdiaries, books venues and refreshments and sends out papers and other relevantinformation.C. Allocates work to new or less experienced staff. Provides day to day guidance andsupport on administrative issues and queries. Assists with the recruitment, appraisal,supervision and development of administrative assistants in the service.D. Responsible for stock control and ordering..E. Ensures that electronic or paper patient, staff and other service records are filedaccurately in an easily accessible system and kept secure.
Job description
Job responsibilities
Key ResponsibilitiesA. Assists the Team Leader with any review of office or administrative procedures byinviting and collating feedback from clinical and administrative colleagues.Contributes own ideas and suggestions.B. Arranges team meetings and multi-agency case review meetings. Co-ordinatesdiaries, books venues and refreshments and sends out papers and other relevantinformation.C. Allocates work to new or less experienced staff. Provides day to day guidance andsupport on administrative issues and queries. Assists with the recruitment, appraisal,supervision and development of administrative assistants in the service.D. Responsible for stock control and ordering..E. Ensures that electronic or paper patient, staff and other service records are filedaccurately in an easily accessible system and kept secure.
Person Specification
Qualifications/Previous experience/willing to work towards
Essential
- (GCSE or equivalent) in maths and English language or able to demonstrate equivalent competence.
- Pre experience of working in an administrative Role
- Able to demonstrate that can work in a fast paced office with a diverse range of Professionals and Visitors
- Organisational Skills that are Priority Focused
Desirable
- Able to organise meetings, ensuring a range of people are brought together at the same time and have the correct information
- Able to work as part of a team and ensure that clinical and managerial colleagues are wellsupported and not required to frequently get involved in administrative matters.
- Advanced skills in using Microsoft Office software to create attractive and well laid-out documents and presentations. Able to use Microsoft Outlook for diary, workload and email management. Fast, accurate keyboard skills. Able to carry out basic calculations using Microsoft Excel.
- Able to write clear meeting minutes or notes. Able to listen to and accurately represent the views of others when inviting feedback about administrative matters
Qualifications/Able to demonstrate/Willing to work towards
Essential
- Clear Communication skills
- GCSE Maths and English or equivalent/Or able to demonstrate
Desirable
- Advanced skills in using Microsoft Office software to create attractive and well laid-out documents and presentations.
- Able to use Microsoft Outlook for diary, workload and email management. Fast, accurate keyboard skills. Able to carry out basic calculations using Microsoft Excel.
Previous experience/Willing to work towards
Essential
- Stock control, ordering supplies and processing financial documentation. Contributing to the development of administrative or office procedures.
Desirable
- Contributing to the development of administrative or office procedures.
Person Specification
Qualifications/Previous experience/willing to work towards
Essential
- (GCSE or equivalent) in maths and English language or able to demonstrate equivalent competence.
- Pre experience of working in an administrative Role
- Able to demonstrate that can work in a fast paced office with a diverse range of Professionals and Visitors
- Organisational Skills that are Priority Focused
Desirable
- Able to organise meetings, ensuring a range of people are brought together at the same time and have the correct information
- Able to work as part of a team and ensure that clinical and managerial colleagues are wellsupported and not required to frequently get involved in administrative matters.
- Advanced skills in using Microsoft Office software to create attractive and well laid-out documents and presentations. Able to use Microsoft Outlook for diary, workload and email management. Fast, accurate keyboard skills. Able to carry out basic calculations using Microsoft Excel.
- Able to write clear meeting minutes or notes. Able to listen to and accurately represent the views of others when inviting feedback about administrative matters
Qualifications/Able to demonstrate/Willing to work towards
Essential
- Clear Communication skills
- GCSE Maths and English or equivalent/Or able to demonstrate
Desirable
- Advanced skills in using Microsoft Office software to create attractive and well laid-out documents and presentations.
- Able to use Microsoft Outlook for diary, workload and email management. Fast, accurate keyboard skills. Able to carry out basic calculations using Microsoft Excel.
Previous experience/Willing to work towards
Essential
- Stock control, ordering supplies and processing financial documentation. Contributing to the development of administrative or office procedures.
Desirable
- Contributing to the development of administrative or office procedures.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
