Job summary
An exciting opportunity has arisen to support the Medical Team with administrative services at Chailey Clinical Services.
The post is fixed term working 30 hours per week 8:30-16:30
This is a diverse role allowing you to develop a range of different skills and participate within an MDT working environment.
Main duties of the job
As an experienced personal assistant you will be highly organised and have strong attention to detail.
The role requires someone who is diligent, friendly and capable. Someone who is self-motivated, a good communicator and always striving for the best for the patients and their families.
Competent and accurate IT skills, including the use of Microsoft packages, are a must, as is a pleasant telephone manner and the ability to work to tight deadlines, remaining calm under pressure.
The applicant would need to cover the reception and would be expected to undertake the duties of an administrator for the Chailey academic meetings.
About us
If all of this sounds exciting and, having read the job description and person specification, you think this is the right role for you then we look forward to seeing your application.
For more information, please contact Lauren Bowles, Outpatient Manager lauren.bowles@nhs.net
Job description
Job responsibilities
The post holder will provide a professional administrative support service to the Medical Team at Chailey Clinical Services. The post holder will be expected to work independently using their own initiative to ensure daily tasks and on-going responsibilities are prioritised and completed within agreed timeframes.
The key requirements of this interesting and varied post are an attention to detail to maintain high standards of administrative support in a busy medical team whilst retaining a calm and flexible approach. Willingness to work as part of a team, provide cover for colleagues and share common tasks is essential.
This role will act as a point of contact for any communication or correspondence relevant to the Medical Team and their direct reports.
Job description
Job responsibilities
The post holder will provide a professional administrative support service to the Medical Team at Chailey Clinical Services. The post holder will be expected to work independently using their own initiative to ensure daily tasks and on-going responsibilities are prioritised and completed within agreed timeframes.
The key requirements of this interesting and varied post are an attention to detail to maintain high standards of administrative support in a busy medical team whilst retaining a calm and flexible approach. Willingness to work as part of a team, provide cover for colleagues and share common tasks is essential.
This role will act as a point of contact for any communication or correspondence relevant to the Medical Team and their direct reports.
Person Specification
Qualifications
Essential
- Good level general education, including pass grades in English and Mathematics
- NVQ 3 in Business Administration or equivalent experience
Desirable
- Knowledge of medical terminology
- Knowledge of Social Care & Health systems, processes and pathways
Experience
Essential
- Experience in a PA/Senior Admin role
- Experience of working in a target driven environment.
- Previous experience of typing and preparing of Audit documentation
- Experience of detailed work requiring consistent attention to detail.
Desirable
- Experience working in a health and social care setting
Skills
Essential
- Significant use of recognised IT packages e.g. Microsoft Office, Excel
- Excellent organisational Skills
- Audio Typing Qualification or equivalent experience.
- Ability to produce letters and reports
- Ability to have compassion and be able to communicate with service users.
Desirable
Other Requirements
Essential
- Ability to work flexibly and respond positively to change
- An understanding of the principles of equal opportunities in relation to staff and patients
Person Specification
Qualifications
Essential
- Good level general education, including pass grades in English and Mathematics
- NVQ 3 in Business Administration or equivalent experience
Desirable
- Knowledge of medical terminology
- Knowledge of Social Care & Health systems, processes and pathways
Experience
Essential
- Experience in a PA/Senior Admin role
- Experience of working in a target driven environment.
- Previous experience of typing and preparing of Audit documentation
- Experience of detailed work requiring consistent attention to detail.
Desirable
- Experience working in a health and social care setting
Skills
Essential
- Significant use of recognised IT packages e.g. Microsoft Office, Excel
- Excellent organisational Skills
- Audio Typing Qualification or equivalent experience.
- Ability to produce letters and reports
- Ability to have compassion and be able to communicate with service users.
Desirable
Other Requirements
Essential
- Ability to work flexibly and respond positively to change
- An understanding of the principles of equal opportunities in relation to staff and patients
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
