Job summary
An opportunity has arisen for an experienced admin assistant/medical secretary to provide high quality administrative and secretarial support to the palliative medicine team in Velindre Cancer Centre.
The role is to provide a full administrative and comprehensive secretarial service to the Consultants and their teams.
The postholder will act as a point of contact with all medical staff, patients, relatives, GPs, and any support services.
Main duties of the job
The post holder will administer and arrange Consultants and non-consultant grade doctors' schedules which can include arranging clinic appointments, arranging meetings and managing diaries, and involvement in study leave, recruitment administration, ESR etc. Including administrative duties for the CNS team.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you. Visit our website to find out more https://velindre.nhs.wales/
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Diploma level standard of qualification or equivalent level of knowledge
Knowledge and Skills
Essential
- Diploma level standard of qualification or equivalent level of knowledge
- Advanced keyboard skills
- Proven interpersonal and communication skills
- Excellent telephone manner
- Excellent knowledge of the full range of secretarial procedures and software programmes
- Knowledge of data protection/confidentiality
- Customer care skills
- Good organisational skills
- Reliable/team player
Desirable
- Previous medical secretary experience
- WPAS/WCP/Intrepid/ESR
- Experience of working in a hospital or NHS environment
- Good knowledge of medical terminology
- Ability to use initiative
- Welsh language skills
Person Specification
Qualifications
Essential
- Diploma level standard of qualification or equivalent level of knowledge
Knowledge and Skills
Essential
- Diploma level standard of qualification or equivalent level of knowledge
- Advanced keyboard skills
- Proven interpersonal and communication skills
- Excellent telephone manner
- Excellent knowledge of the full range of secretarial procedures and software programmes
- Knowledge of data protection/confidentiality
- Customer care skills
- Good organisational skills
- Reliable/team player
Desirable
- Previous medical secretary experience
- WPAS/WCP/Intrepid/ESR
- Experience of working in a hospital or NHS environment
- Good knowledge of medical terminology
- Ability to use initiative
- Welsh language skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
