Job summary
An exciting opportunity has arisen within the Programme Management Office at Velindre Cancer Centre, which is seeking to recruit an enthusiastic and efficient Project Administrator.
This Project Administrator will play a crucial role in supporting and providing high quality organisational, project administration to the VCC PMO. This post will give the successful candidate the opportunity to develop the necessary skills and competencies to progress with a career in project and programme management.
Main duties of the job
Under the direction of the VCC Programme Manager, the Project Administrator will be responsible for ensuring the effective co-ordination of a range of projects that support the work of the overall VCC PMO.
The post holder will support and provide day-to-day monitoring to facilitate the successful planning and delivery of change work programmes across all service areas within VCC.
Importantly this will include administration of the project files and to help ensure that projects remain on track to produce the required outcomes, to the required standard of quality and within the specified constraints of time and maintain project documentation, report project progress, highlighting issues and exceptions.
We are looking for a proactive self-starter with the ability to work under pressure, multi-task and prioritise.
This post is fixed term for 12 months due to covering a secondment.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Job description
Job responsibilities
You will be able to find the job description and person specification within the supporting documents attached.
Please note that this is a fixed term/secondment post until March 2025, due to funding.
Job description
Job responsibilities
You will be able to find the job description and person specification within the supporting documents attached.
Please note that this is a fixed term/secondment post until March 2025, due to funding.
Person Specification
Qualifications & Knowledge
Essential
- Educated to Diploma Level in relevant subject or equivalent experience
- Evidence of continued professional development
- Knowledge of change or project management methodologies
Desirable
- Specialist project knowledge and experience (e.g. PRINCE 2 or equivalent project management or willing to work towards
Experience
Essential
- Demonstrable experience in an administrative role
- Good knowledge of Computer skills, and Microsoft Office Suite, with the ability to master new applications
- Experience of preparing and presenting reports
- Experience of analysing complex information to aid decision making
- Extensive experience of all office procedures, working in a busy office environment Knowledge or experience of change management / project management methodologies.
- Demonstrable proven organisational and time management skills.
- Experience of transcribing and minute taking
Desirable
- Experience of working in health care
- Budget monitoring
- Experience of working at a senior administrative or project planning level within the NHS or similar organisation
Skills and Attributes
Essential
- Technically competent in the use of Microsoft software programmes with the ability to master new applications. Ability to communicate with managers and staff at all levels of the organisation
- Ability to communicate with managers and staff at all levels of the organisation
- Good communication and presentation skills
- Ability to influence
- Ability to develop and maintain effective working relationships with Project team
- Ability to work autonomously and as part of a team
- Ability to manage own workload and prioritise against conflicting demands from the project
- Ability to problem solving in a project management environment.
- Ability to take minutes and draft reports
Desirable
Values/Other
Essential
- Emotional resilience to respond positively in challenging circumstances.
- Proactive confident approach and excellent interpersonal skills.
- Tenacious, demonstrates drive, enthusiasm and stamina to achieve goals and see things through
- Demonstrated capabilities to manage own workload and make informed decisions, working to tight and often changing timescales
- Flexible approach to work and able to work outside normal office hours as required
- Ability to travel independently between sites and across a wide geographical area.
- Self-awareness
Desirable
- Positive outlook on training initiatives
Person Specification
Qualifications & Knowledge
Essential
- Educated to Diploma Level in relevant subject or equivalent experience
- Evidence of continued professional development
- Knowledge of change or project management methodologies
Desirable
- Specialist project knowledge and experience (e.g. PRINCE 2 or equivalent project management or willing to work towards
Experience
Essential
- Demonstrable experience in an administrative role
- Good knowledge of Computer skills, and Microsoft Office Suite, with the ability to master new applications
- Experience of preparing and presenting reports
- Experience of analysing complex information to aid decision making
- Extensive experience of all office procedures, working in a busy office environment Knowledge or experience of change management / project management methodologies.
- Demonstrable proven organisational and time management skills.
- Experience of transcribing and minute taking
Desirable
- Experience of working in health care
- Budget monitoring
- Experience of working at a senior administrative or project planning level within the NHS or similar organisation
Skills and Attributes
Essential
- Technically competent in the use of Microsoft software programmes with the ability to master new applications. Ability to communicate with managers and staff at all levels of the organisation
- Ability to communicate with managers and staff at all levels of the organisation
- Good communication and presentation skills
- Ability to influence
- Ability to develop and maintain effective working relationships with Project team
- Ability to work autonomously and as part of a team
- Ability to manage own workload and prioritise against conflicting demands from the project
- Ability to problem solving in a project management environment.
- Ability to take minutes and draft reports
Desirable
Values/Other
Essential
- Emotional resilience to respond positively in challenging circumstances.
- Proactive confident approach and excellent interpersonal skills.
- Tenacious, demonstrates drive, enthusiasm and stamina to achieve goals and see things through
- Demonstrated capabilities to manage own workload and make informed decisions, working to tight and often changing timescales
- Flexible approach to work and able to work outside normal office hours as required
- Ability to travel independently between sites and across a wide geographical area.
- Self-awareness
Desirable
- Positive outlook on training initiatives
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
