Job summary
We are looking for a motivated and organised Bank Senior Administration Officer to join our team at Public Health Wales. This is a flexible bank role, currently requiring a commitment of 4 hours per day / 20 hours per week, with the possibility that hours may increase depending on service needs. At present, we expect this role to be required until December 2025.
You will mostly be working to the line manager but will also be part of a wider team, supporting colleagues on a range of projects and business needs.
To succeed, you will need excellent organisational skills, the ability to balance independent working with being part of a supportive team, strong communication skills, and a keen eye for detail.
Main duties of the job
As a Bank Senior Administration Officer, you will:
- Provide comprehensive, confidential administrative and clerical support to the team.
- Liaise and communicate with colleagues, stakeholders and external partners in a professional and timely manner.
- Manage diaries, arrange and support meetings, including preparing agendas, papers and taking minutes.
- Organise and maintain office systems and information resources, ensuring data is secure and accessible.
- Provide support for projects, events and business processes, including monitoring progress and highlighting issues.
About us
NHS Wales Performance and Improvement works in partnership for and on behalf of Welsh Government, in and with the NHS in Wales and is hosted by Public Health Wales.
Our key purpose is to drive improvements in the quality and safety of care - resulting in better and more equitable outcomes, access and patient experience, reduced variation, and improvements in population health.
We do this by providing strong leadership and strategic direction - enabling, supporting, and directing NHS Wales to transform clinical services in line with national priorities and standards.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
- NVQ Level 3 in relevant subject or equivalent level of skills and knowledge, together with a high level of numeracy and literacy.
Experience
Essential
- Demonstrable experience in an administrative role
- Experience of project support work
Skills
Essential
- Ability to work on own initiative and manage own workload
- Good communication skills
- Good organisational skills
- Good attention to detail
- Good knowledge of MS Office Suite
- Awareness of procedures relating to dealing with confidential data both personal and organisational
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Good time management
- Flexible approach to meet the needs of the service
Person Specification
Qualifications
Essential
- NVQ Level 3 in relevant subject or equivalent level of skills and knowledge, together with a high level of numeracy and literacy.
Experience
Essential
- Demonstrable experience in an administrative role
- Experience of project support work
Skills
Essential
- Ability to work on own initiative and manage own workload
- Good communication skills
- Good organisational skills
- Good attention to detail
- Good knowledge of MS Office Suite
- Awareness of procedures relating to dealing with confidential data both personal and organisational
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Good time management
- Flexible approach to meet the needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
