Executive Personal Assistant to National Director of HPSS
The closing date is 17 June 2025
Job summary
The Directorate Operations Team are seeking an enthusiastic and highly motivated Executive Personal Assistant to provide professional, efficient, and comprehensive administrative support to the National Director of Health Protection and Screening Services, who also serves as the Executive Medical Director.
This is a busy and varied role, ideal for someone who thrives in a fast-paced environment and is committed to delivering work of the highest quality. You will be expected to work with initiative and flexibility, demonstrating excellent organisational skills and the ability to multitask effectively.
The Directorate Operations Team also has an additional vacancy for a Project Support Officer/PA. This role will work alongside the post described above. For more information about either role, please see the contact details below.
Main duties of the job
Key Responsibilities:
-
Provide high-level executive support including email and diary management.
-
Draft and format, reports, presentations, briefing papers, and correspondence.
-
Support a range of high-level meetings: scheduling, preparing agendas and papers, and accurately taking and transcribing minutes.
-
Build and maintain effective working relationships with internal and external stakeholders.
-
Manage a diverse workload independently and under pressure, exercising sound judgement and confidentiality at all times.
About You:
To succeed in this role, you will:
-
Be highly organised and detail-oriented.
-
Possess excellent verbal and written communication skills.
-
Be proactive, adaptable, and confident working on your own initiative.
-
Have proven experience in executive-level administration, ideally within the NHS or public sector.
Additional Information:
-
This is a permanent position working 37.5 hours per week. The working pattern is negotiable upon appointment.
-
Welsh language skills are desirable but not essential. We welcome applications from both English and Welsh speakers.
About us
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales'. We play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.
Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change. We are an organisation that places ourselves at the heart of supporting people, communities, partners, and the Welsh Government in addressing these major challenges and providing solutions for action.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Details
Date posted
04 June 2025
Pay scheme
Agenda for change
Band
Band 5
Salary
£30,420 to £37,030 a year Per Annum
Contract
Permanent
Working pattern
Full-time
Reference number
028-AC133-0625
Job locations
Capital Quarter 2 - CQ2
2 Tyndall Street
Cardiff
CF10 4BZ
Employer details
Employer name
Public Health Wales
Address
Capital Quarter 2 - CQ2
2 Tyndall Street
Cardiff
CF10 4BZ
Employer's website
https://phw.nhs.wales/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
