Job summary
To provide comprehensive, confidential administrative, clerical and business support as part of Public Health Wales' administrative resource. The post holder is required to communicate and liaise with directorates, divisions and stakeholders, produce work to deadlines whilst ensuring compliance with Public Health Wales policies. This is a key supporting role to the effective running of the team, contributing to the co-ordinating and delegating of work ensuring consistency with the agreed work plan. This may include monitoring and reviewing admin staff within the team providing advice and support when necessary.
Main duties of the job
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
QUALIFICATIONS
Essential
- The post holder will require RSA III/NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
Desirable
EXPERIENCE
Essential
- Demonstrable experience in an administrative role
- Previous experience of working with financial systems and/or purchasing of goods or equipment
- Previous experience of dealing with customers, clients and/or members of the public
- Experience of project support work
- Experience of communicating at all levels
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Experience of transcribing and minute taking
- Working experience of Microsoft Office Suite
Desirable
- Budget monitoring
- Supervisory experience
- Working in an NHS environment
Skills
Essential
- Ability to work on own initiative and manage own workload
- Advanced keyboard skills
- Good communication skills
- Good organisational skills
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Good knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Thorough understanding of office procedures
- Working knowledge of filing/data systems including records management
Desirable
- Knowledge of Public Health Wales
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Able to work within a team
- Ability to work on own initiative
- Good time management
- Respect confidentiality
- Willingness to learn and develop skills
Desirable
- Continuing Professional Development
Other
Essential
- Willingness and ability to travel between sites
Desirable
- Ability to carry resources
Person Specification
QUALIFICATIONS
Essential
- The post holder will require RSA III/NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
Desirable
EXPERIENCE
Essential
- Demonstrable experience in an administrative role
- Previous experience of working with financial systems and/or purchasing of goods or equipment
- Previous experience of dealing with customers, clients and/or members of the public
- Experience of project support work
- Experience of communicating at all levels
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Experience of transcribing and minute taking
- Working experience of Microsoft Office Suite
Desirable
- Budget monitoring
- Supervisory experience
- Working in an NHS environment
Skills
Essential
- Ability to work on own initiative and manage own workload
- Advanced keyboard skills
- Good communication skills
- Good organisational skills
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Good knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Thorough understanding of office procedures
- Working knowledge of filing/data systems including records management
Desirable
- Knowledge of Public Health Wales
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Able to work within a team
- Ability to work on own initiative
- Good time management
- Respect confidentiality
- Willingness to learn and develop skills
Desirable
- Continuing Professional Development
Other
Essential
- Willingness and ability to travel between sites
Desirable
- Ability to carry resources
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
