Job summary
The NHS Wales Executive is an exciting strategic organisation to work for, that drives the collaboration of Health Boards, Trusts, professional and charitable organisations and aims to improve the experience and quality of services for those with rare diseases in Wales.
An estimated 150,000 in Wales are affected by a rare disease. A rare disease is a life-threatening or chronically debilitating disease which affects five people or fewer in 10,000 of the population. To deliver on our aim, we have created a Rare Diseases Implementation Network to ensure our work focuses on early detection, diagnosis, treatment and care pathways.
We are looking for an excellent Senior Project Support Officer, providing high-level administrative support, liaising with colleagues, stakeholders and a wide range of professionals using strong communication skills, working closely with the Network Support Manager for the Rare Diseases Implementation Network.
Any candidate should have a proven track record of delivery and an understanding of the NHS in Wales. Candidates will need to demonstrate proven ability during the recruitment process.
Our working arrangements still require candidates to work from home, however the offices of the NHS Wales Executive include Cardiff, Baglan and Llandudno. Willingness and ability to travel across NHS Wales organisations is essential.
Main duties of the job
The main duties of the Senior Project Support Officer are to support specific projects and sub-groups within the Rare Diseases Implementation Network as well as providing general administrative support.
The post holder will:
- Provide general administrative support.
- Support the maintenance, management and oversight of project plans.
- Support the development and management of required documentation.
- Take responsibility for the management of defined areas of work within specific projects.
- Support the management of budgets.
- Support stakeholder communications and engagement.
- Produce reports on progress for internal and external use.
About us
The NHS Executive works in partnership for and on behalf of Welsh Government, in and with the NHS in Wales and is hosted by Public Health Wales.
Our key purpose is to drive improvements in the quality and safety of care - resulting in better and more equitable outcomes, access and patient experience, reduced variation, and improvements in population health.
We do this by providing strong leadership and strategic direction - enabling, supporting, and directing NHS Wales to transform clinical services in line with national priorities and standards.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply
Person Specification
Qualifications and/or Knowledge
Essential
- The post holder will require NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English.
- Good knowledge of MS Office Suite.
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
- Thorough understanding of project/programme office functions.
- Working knowledge of filing/data systems including records management.
Desirable
- Advanced ECDL or equivalent.
- Microsoft Project.
Experience
Essential
- Demonstrable experience in an administrative role.
- Previous experience of working with financial systems and/or purchasing of goods or equipment.
- Previous experience of dealing with customers, clients and/or members of the public.
- Experience of project support work.
- Experience of communicating at all levels.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of transcribing and minute taking.
- Working experience of Microsoft Office Suite.
Desirable
- Supervisory experience.
- Working in an NHS environment.
- Working in a research or 3rd sector environment.
- Managing Successful Programmes (MSP) or Prince2 foundation.
Aptitude and Abilities
Essential
- Ability to work on own initiative and manage own workload.
- Advanced keyboard skills.
- Good communication skills.
- Good organisational skills.
Desirable
- Ability to speak Welsh or willingness to learn.
Values
Essential
- Ability to work to deadlines and under pressure.
- Able to work within a team.
- Ability to work on own initiative.
- Good time management.
- Respect confidentiality.
- Willingness to learn and develop skills.
- Flexible approach to meet the needs of the service.
Desirable
- Continuing Professional Development.
Person Specification
Qualifications and/or Knowledge
Essential
- The post holder will require NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English.
- Good knowledge of MS Office Suite.
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
- Thorough understanding of project/programme office functions.
- Working knowledge of filing/data systems including records management.
Desirable
- Advanced ECDL or equivalent.
- Microsoft Project.
Experience
Essential
- Demonstrable experience in an administrative role.
- Previous experience of working with financial systems and/or purchasing of goods or equipment.
- Previous experience of dealing with customers, clients and/or members of the public.
- Experience of project support work.
- Experience of communicating at all levels.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of transcribing and minute taking.
- Working experience of Microsoft Office Suite.
Desirable
- Supervisory experience.
- Working in an NHS environment.
- Working in a research or 3rd sector environment.
- Managing Successful Programmes (MSP) or Prince2 foundation.
Aptitude and Abilities
Essential
- Ability to work on own initiative and manage own workload.
- Advanced keyboard skills.
- Good communication skills.
- Good organisational skills.
Desirable
- Ability to speak Welsh or willingness to learn.
Values
Essential
- Ability to work to deadlines and under pressure.
- Able to work within a team.
- Ability to work on own initiative.
- Good time management.
- Respect confidentiality.
- Willingness to learn and develop skills.
- Flexible approach to meet the needs of the service.
Desirable
- Continuing Professional Development.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Public Health Wales
Address
Either River House, Gwaelod-y-Garth, Morriston, Swansea or North Wales (venues subject to organisational change)
Cardiff
CF159SS
Employer's website
https://phw.nhs.wales/ (Opens in a new tab)
